Database Support Team Beginning Accounting 2005

Database Support Team Menu 12 Company Maintenance

Database Support Team

Menu 35 Parameter Menu

Database Support Team SOAK Documentation

Database Support Team

Menu New Accounts Payable – Vouchering (handouts)

Database Support Team

LIVE EXAMPLE

Database Support Team Steps to voucher Expenses Batch Seq. Vchr Register Handcheck Register (if applicable)

Database Support Team

LIVE EXAMPLE

Database Support Team Steps to voucher Merchandise (average cost) Batch Seq. Vchr Register Handcheck Register (if applicable)

Database Support Team

LIVE EXAMPLE

Database Support Team Steps to voucher Merchandise (no average cost) Batch Seq. Vchr Register Handcheck Register (if applicable)

Database Support Team Average Cost QOH x Average Cost PLUS Difference on Invoice vs. PO _________________________________ QOH

Database Support Team QOH = 10 Average Cost = $14.00ea PO = $14.00ea Vendor Invoice = $12ea

Database Support Team Average Cost QOH x Average Cost (10 * $14) PLUS Difference on Invoice vs. PO (10*$12) – (10*14) _________________________________ QOH (10)

Database Support Team Average Cost 140 PLUS -20 _________________________________ 10

Database Support Team Average Cost 120/10 = New Average Cost $12 each

Database Support Team versus Inventory Evaluation CORP Discrepancies Only works on DC invoices

Database Support Team Reports 4. Open Batch Listing – Screen or Report 5. Sequential Voucher Register – Verification and Finalization 6. Daily Handcheck Register – Handchecks only 7. PO Receiving not yet vouchered – Advanced Class

Database Support Team Corporate Invoices Print Corp Packing List 12. Print Corp Invoices 13. Build Corp Invoice Receipt File 16. Rebuild Corp Invoice File 33. Download & Rebuild Corp Invoices

Database Support Team LIVE EXAMPLE &

Database Support Team Matching Corp Invoices – view or print LIVE example

Database Support Team Washout Entries Voucher Deletions

Database Support Team Vouchers Maintain – (open or closed batch) Delete – (closed batch)

Database Support Team Menu 13.2 New Accounts Payable - Disbursements

Database Support Team

Disbursements Reports A/P Payment Schedule (Aged)

Database Support Team

Disbursements Reports A. A/P Summary Payment Schedule – Summary of Scheduled Cash Disbursements End date specific Same output as

Database Support Team

Check Run or Review printout, approve items for printing or a (Rolls from /6a)

Database Support Team LIVE EXAMPLE

Database Support Team

--Other Disbursement Activity Check Reversal 12. Open Payables on Hold Report 13. Due Dte Updt on Itm Past Cash Disc 14. Void Unused Checks

Database Support Team Reverse a check (if applicable)

Database Support Team Other Disbursement Activity 11. Check Reversal 12. Open Payables on Hold Report 13. Due Dte Updt on Itm Past Cash Disc 14. Void Unused Checks

Database Support Team

Bank Reconciliation 8. Activity Report – Summary of Deposits, Disbursements, Adjustments and Journal Entries 9. Reconciliation Entry – Input of Checks cleared on last bank statement. Enter as a range or individually. 10. Reconciliation Listing – Itemization of checks entered in as well as outstanding checks and outstanding checks greater than 90 days. Bank Rec Documentation

Database Support Team

Advanced Class

Database Support Team Menu 4 Accounts Receivable

Database Support Team

LIVE EXAMPLE 4.1.1

Database Support Team AR Posting – Post Cash – Batch Listing – Cash Listing

Database Support Team

LIVE EXAMPLE 4.1.2

Database Support Team AR Adjustments – AR Adjustments – Adjustment Listing

Database Support Team AR Records Split 30/60/90

Database Support Team

4.1.3 needs Journal Entry with it!!!

Database Support Team LIVE EXAMPLE LIVE EXAMPLE 4.1.6a

Database Support Team LIVE EXAMPLE User System

Database Support Team LIVE EXAMPLE LIVE EXAMPLE 4.1.6a

Database Support Team Reopen AR items *need Journal Entry*

Database Support Team Search Features Checks & AB

Database Support Team Covered

Database Support Team Open Batches

Database Support Team Also, EOD rpt

Database Support Team Invoices partially paid

Database Support Team Cash with Orders Reports

Database Support Team Historical Batches Report

Database Support Team Reports

Database Support Team Dunning Letters Documentation (handout)

Database Support Team Menu 15 Warranty

Database Support Team Part enters warranty through a Credit counter Reason Code is Warranty & Assign Warranty Tag Report 15.1 will show all these parts – returned & not claimed

Database Support Team

To create a claim from parts in Warranty System – use 15.3 Can also use 15.3 to view claims, reprint, unfinalize

Database Support Team LIVE EXAMPLE 15.3 & 15.5

Database Support Team

15.7 & 15.8 are reports to track warranty before and after they are turned into claims.

Database Support Team

15.9 – Should mostly be used as a research tool

Database Support Team

Warranty Claims 1.Credit Memo m1.2 2.Create Claim m Track Claim with Warranty Aging m15.8

Database Support Team Warranty Credit 1.Receive Part – close claim with Receive Credit – close claim with 15.11

Database Support Team Menu 15 EOM Reporting

Database Support Team AR Close (Last day of the month): Paperless (menu 16.5) reports directly to accountant AP Close (First day of the month): Not paperless…yet

Database Support Team Key Accounting Reports – AR AR adjustment list AR write-offs Customer Aging* Unclaimed Warranties Report* Open Warranty AR Report* Inventory by Value Prefix* Tax & Non Tax Jurisdiction Reports *Key Figure

Database Support Team Key Accounting Reports – AP Expense Distribution Register AP Activity List – Open Balance* *Key Figure

Database Support Team FAQs

Database Support Team Questions

Database Support Team Upgrade Suggestions

Database Support Team Session Evaluations & Conference Evaluations

Database Support Team THANK YOU!