15 th Meeting of the Regional Coordinating Mechanism of PANCAP; Montego Bay, Jamaica 9 th - 10 th of September, 2010 To provide creative and dynamic services to PANCAP to enhance the regional response to HIV and AIDS MATTERS RELATED TO THE GLOBAL FUND Status Of Negotiation Leading To Grant Signing in Relation To PANCAP Global Fund Award

PROJECT DOCUMENTS PHASE 1 BUDGET : Approved US$ 12,434,013 with four conditions Year 1: US$5,670,036; Year 2: US$6,763,982 PSM Plan: Approved with two conditions (ARVs) Performance Framework: Approved M&E Plan: Approved

CONDITIONS PCU Annual Report on Staffing Structure and Source of Financing Global Fund: approximately 27% of PCU staff costs; ensure that other donors continue financing PCU alongside the Global Fund.

CONDITIONS Surveys: Budget - US$ 416,000 Priorities to be determined in consultation with Partners (UNAIDS, PEPFAR, WHO), the RCM, and Countries, to determine priorities); PR to present rational for the survey(s), detailed budget and work-plan, and expected outcomes; terminal date for condition: March 31 st 2011; if condition not met, funds will be de- committed; funds not used for the surveys, will be de- committed.`

SPECIAL CONDITIONS OECS Re ARVs Management Information System at Central & Recipient Countries: Within 12 months after grant signature - Report on the activities conducted to improve the management information systems and the outcomes from the activities: training activities, process used for selection and implementation of new inventory management systems, status of its implementation at central and recipient countries as applicable, implementation of quantification tools if applicable, as well as achievements, challenges, and next steps.

CONDITIONS OECS Quality of Indicators: Within 6 months after grant signature Plan to improve the quality of the indicators already collected at the recipient countries, and expand the monitoring system to include a) minimum monitoring information on storage conditions at the recipient countries, and b) supervision activities to at least priority islands that face challenges in their PSM systems.

CONDITIONS COIN: Surveys: to be closely coordinated with all participating countries and partners; MIS: ensure that the system is established in the most cost-effective way possible.

CONDITIONS CRN+: Funds conditional based on a) the management review to be funded by GF; b) plan for addressing previous issues; c) detailed budget for CRN and the related activities; d) all of the above approved by GF.

CONDITIONS CCC: PR is advised that it can work with CCC with a view to include the organization in phase II. if the PR notices that it has made savings in the first 6 or 12 months of implementation, PR may want to consider adding CCC as a Collaborating Partner in Phase I using the savings obtained in other categories; use of savings has to be approved by the Global Fund

GRANT AGREEMENT Approval of CARICOM Conference of Heads of Government (July 2010): Approval given to SG to sign on behalf of the CARICOM on condition that 7% Management Fee for CCS; Office of DSG established that this Fee was already included in Budget (Contribution to PANCAP Salary costs; rental fees for PANCAP Offices; 2% overhead unallocated for CCS = 7.5% of Total Budget)

GRANT AGREEMENT MOUs (PR/SRs): being finalised Information Package: learning tool for SRs re Global Fund Reporting Requirements & an explanation of how it will ensure that all SRs have an adequate understanding of the reporting requirements. Deadline September 15 th 2010.

MANAGEMENT ISSUES Programme Management Information System: Electronic system for SR reporting to PR: 50% costs provided by GF How to make this system an asset in the longer term? beyond reporting /communication between SRs and PR and to include National AIDS Programmes PMU: Interviews for Coordinator to commence next week; advertisement for other Staff by 30 September 2010 (M&E & AO)

GENERAL COMMENTS Double Counting Data Quality Assurance Performance Indicators Synergy: SR /SR; SR/CP Collaboration among Partners: Surveys, Needs Assessment etc. National AIDS Programmes