CSBS Faculty Workshop: The Proposal Process CSBS: FRANCES SOLANO ORSP: STEFANIE FRIESEN 9/16/15 1

Agenda  Introductions  CSUN Organization overview  Sponsors  Grants / Contracts / Gifts  Looking for Funding Opportunities  Proposal preparation and submission  Awarded or Declined  CSUN Resources 2

Introductions Frances Solano, CSBS Grants Officer (ext. 3317) Stefanie Friesen, ORSP Grants Coordinator for CSBS (ext. 2901) And you? …  Name  Department  Your field of study 3

REMINDER: Set up Funding Alerts  Grant Resource Center (GRC)   Sponsored Programs Information Network (SPIN)  For assistance in using GRC and SPIN, contact Jennifer Reifsneider in ORSP (ext. 2901) csun / grants

Types of Funders Internal Support Office of the President, CSUN Office of the Dean, CSBS Office of Academic Affairs Office of Faculty Affairs Office of Institutional Research Office of Community Engagement Valley Nonprofit Resources Watch for announcements. Philanthropy Ongoing program General outcomes Seeking multiple contributions Contact your department chair. Dept chair will include your needs in the department’s priorities, and work with the Director of Development to contact potential donors. Sponsored Activity Project timeline Purpose / Hypothesis / Methods Regulatory requirements Human subjects Animal subjects Intellectual property Etc. Distinct budget for each sponsor Contact CSBS Grants Officer If sponsor is non-government, CSBS Grants Officer will request clearance from CSUN Foundation to proceed. 5

The CSBS / CSUN Proposal Process Formulate Idea Define research/program goals Identify collaborators Communicate with Department Chair Identify Funding Identify specific sponsor and program Discuss with CSBS Grants & Contracts Officer If private/non-profit sponsor, obtain clearance from CSUN Foundation. Match project to sponsor goals. Contact sponsor’s Program Officer. Develop plan for preparing proposal Draft Budget Contact CSBS Grants Officer to draft budget. Develop project timeline, abstract Draft subcontract scope of work, budget Define your effort to be devoted to project Contact ORSP Grants Coordinator to contact subcontractors and finalize budget. Review and Approvals Complete PAF (Proposal Approval Form) Attach abstract, budget, budget justification, COI, (supplemental COI, 700-U if required). Obtain Chair signature (3 weeks prior to deadline) Forward to CSBS Grants Officer for dean’s signature (14 days prior to deadline) Write and Finalize Narrative If human subjects involved, contact CSUN Compliance Officer for preliminary IRB guidance. Complete all sections of proposal. Submit Proposal Submit final proposal to ORSP (4 days prior to deadline) After submission, prepare IRB protocol. 6

The CSBS / CSUN Proposal Process Formulate Idea Define research/program goals Identify potential collaborators Communicate with Department Chair  Formulate ideas  Draft preliminary statement of work, goals  Build collaborative relationships:  Identify skills needed / Initiate collaborations  Discuss with department chair  Contact Sponsor’s Program Officer  Notify CSBS Grants Officer  Obtain clearance and assignment for private foundations  Discuss project aims and sponsor goals. 7

The CSBS / CSUN Proposal Process Identify Funding Identify specific sponsor and program Discuss with CSBS Grants & Contracts Officer If private/non-profit sponsor, clearance must be obtained from CSUN Foundation. Match project to sponsor goals. Contact sponsor’s Program Officer. Develop plan for preparing proposal  Funding searches:  ORSP web site  Grants.gov  Grants Resource Center  SPINS  Foundation On-line  Contact ORSP (Jenn Reifsneider, ext. 5223)  Discuss with CSBS Grants Officer  Frances Solano, ext  Obtain clearance from CSUN Foundation (for private/non- profit sponsors)  Develop plan for preparing proposal to meet deadline  Notify ORSP Grants Coordinator of intent to submit.  Stefanie Friesen, ext

The CSBS / CSUN Proposal Process Draft Budget Contact CSBS Grants Officer Develop project timeline, abstract Draft subcontract scope of work, budget Define your effort to be devoted to project Contact ORSP Grants Coordinator to contact subcontractors, finalize budget  CSBS Grants Officer  Frances Solano, ext  Drafts budget  ORSP Grants Coordinator  Stefanie Friesen, ext  Communicates with subcontractors  Will finalize budget  Budgetary considerations:  Personnel effort and salaries/benefits (faculty release time, costshare)  External collaborators (subcontractors or consultants)  Equipment  Materials and supplies  Travel  Indirect costs  All requests for reduced indirect cost rates must be approved by ORSP Director.  ORSP: 45%/26% on MTDC. Foundation: 5% on revenue 9

The CSBS / CSUN Proposal Process  3 weeks prior to deadline:  Complete PAF  Attach abstract, budget and budget justification,  COI, supplemental FCOI, 700-U  Submit to Department Chair for signature.  14 days prior to deadline for external funders:  Submit PAF to CSBS Grants Officer for review and Dean’s signature.  Include abstract, budget, budget justification,  COI, supplemental COI, 700-U  NOTE: If more than one department or college, respective chairs/deans must also sign.  7 days prior to deadline for internal support:  Submit complete final application to dept. Chair.  5 days prior: Dean’s Office for review and signature.  CSBS Grants Officer will deliver signed PAF/application direct to ORSP or university office prior to deadline, with scanned copy to PI/PD. Review and Approvals Complete PAF (Proposal Approval Form) Attach abstract, budget and budget justification Obtain Chair signature (3 weeks prior to deadline) Forward to CSBS Grants Officer for dean’s signature (14 days prior to deadline) 10

The CSBS / CSUN Proposal Process  Work with external colleagues to determine scope of work and budget to be subcontracted.  ORSP will contact subcontractors to obtain appropriate certifications.  ORSP Grants Coordinator will assist in obtaining assurances, completing administrative forms, etc.  Stefanie Friesen, ext  If human subjects, contact ORSP Compliance Officer for preliminary IRB guidance 14 days prior to deadline.  Kat Sohn, ext Write and Finalize Narrative Determine subcontract scope of work/budget. If human subjects involved, contact CSUN Compliance Officer (Kat Sohn, ext. 2901) for preliminary IRB guidance. Complete all sections of proposal. 11

The CSBS / CSUN Proposal Process  Work with external colleagues to determine scope of work and budget to be subcontracted.  ORSP will contact subcontractors to obtain appropriate certifications.  ORSP Grants Coordinator will assist in obtaining assurances, completing administrative forms, etc.  Stefanie Friesen, ext  If human subjects, contact ORSP Compliance Officer for preliminary IRB guidance 14 days prior to deadline.  Kat Sohn, ext Write and Finalize Narrative Determine subcontract scope of work/budget. If human subjects involved, contact CSUN Compliance Officer (Kat Sohn, ext. 2901) for preliminary IRB guidance. Complete all sections of proposal. 12

The CSBS / CSUN Proposal Process  PLAN YOUR DUE DATE AT LEAST ONE WEEK PRIOR TO SPONSOR’S DEADLINE.  “Narrative” / “All Sections of Proposal”  See sample NIH Proposal Checklist Write and Finalize Narrative Determine subcontract scope of work/budget. If human subjects involved, contact CSUN Compliance Officer (Kat Sohn, ext. 2901) for preliminary IRB guidance. Complete all sections of proposal. 13

The CSBS / CSUN Proposal Process  Office of Research and Sponsored Programs (ORSP)  Institutional authority to submit proposals/applications and receive grants/contracts on behalf of the university.  will submit proposal to sponsor.  After submission, prepare IRB protocol. Submit Proposal Submit final proposal to ORSP (4 days prior to deadline) After submission, prepare IRB protocol. 14

CSUN Contacts CSBS  Frances Solano, Grants & Contracts Officer (ext. 6135)  Tracy Baum, Director of Development for CSBS (ext. 3317) ORSP  Stefanie Friesen, Grants Coordinator (ext. 2901)  Kat Sohn, Compliance Officer (IRB), (ext. 2901) 15