1 BROOKHAVEN SCIENCE ASSOCIATES Project Support Update Diane Hatton, Project Support Division Director NSLS-II Project Advisory Committee Meeting May 24-25,

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Presentation transcript:

1 BROOKHAVEN SCIENCE ASSOCIATES Project Support Update Diane Hatton, Project Support Division Director NSLS-II Project Advisory Committee Meeting May 24-25, 2007

2 BROOKHAVEN SCIENCE ASSOCIATES NSLS-II Project Support Division

3 BROOKHAVEN SCIENCE ASSOCIATES Procurement Two Buyers and one Sr. Contracts Specialist to be hired in early FY2008 Advanced Procurement Planning Procurement schedule includes consideration of procurement methods and required approvals

4 BROOKHAVEN SCIENCE ASSOCIATES Major Procurements Preliminary Obligation Plans (direct M$) DescriptionFY07FY08FY09FY10FY11 A/E$ 1.8M$ 9.0M$ 1.0M C/M Agent$ 0.2M$ 1.0M $ 1.3M Site Preparation$ 3.0M Linac$ 1.0M$ 4.0M SR Magnets$ 3.0M$ 10.0M$ 6.0M Vacuum System$ 2.0M$ 10.0M$ 11.0M Power Supplies$ 2.0M $ 9.0M RF Cryogenics$ 2.0M$ 3.0M Wiggler Magnets$ 0.5M$ 2.0M$ 5.5M Ring Building$ 15.0M$ 74.0M$ 65.0M Chilled Water$ 4.0M$ 3.0M RF Cavities$ 2.0M$ 4.0M Process Water$ 1.0M$ 2.0M$ 3.0M Compact Booster$ 1.0M$ 8.0M$ 4.0M Total$ 2.0M$ 10.0M$ 36.5M$123.0M$ 108.8M

5 BROOKHAVEN SCIENCE ASSOCIATES Information Technology IT Manager, Razvan Popescu, joins Directorate on June 4, 2007 Applications up and running: Primavera, Cobra, AutoCad Inventor, Sharepoint, ANSYS, Opera Linux Cluster implemented Video Conferencing capabilities established Change Control feature added to Cost Estimate Database

6 BROOKHAVEN SCIENCE ASSOCIATES Business Operations Heather Turbush, Staff Specialist joins July 1, 2007 Interface with Procurement Staff for Advanced Procurement Planning Establishes and monitors MOU Labor Interface with Project Controls Staff for: FY07 Work Plans FY08 Work Plans CD2 Cost Estimate Process (S) Subcontracted Staff (M) MOU Staff (D) Directorate Organization (R) Open Hire Requisitions 1 Offer Pending 2 Candidate Identified 3 Interviews in Process

7 BROOKHAVEN SCIENCE ASSOCIATES Project Controls Detailed schedule is nearing completion CD2 Cost Estimate process to begin May 31 Group members playing an active role in EVMS certification process Two additional NSLS-II hires planned Challenges Difficulty finding talented staff Strategy Will use combination of subcontracted and BNL staff (S) Subcontracted Staff (M) MOU Staff (D) Directorate Organization (R) Open Hire Requisitions 1 Offer Pending 2 Candidate Identified 3 Interviews in Process

8 BROOKHAVEN SCIENCE ASSOCIATES Human Resources Additional administrative and recruitment hires are in process Will use resources at BNL HR as required - compensation Challenges Scientific recruiting has a longer life- cycle than traditional recruiting Difficult to attract talent to Long Island due to high cost of living Reduced funding in FY2007 Strategies Incentive Plan (S) Subcontracted Staff (M) MOU Staff (D) Directorate Organization (R) Open Hire Requisitions 1 Offer Pending 2 Candidate Identified 3 Interviews in Process

9 BROOKHAVEN SCIENCE ASSOCIATES Human Resources – Recruitment 52 NSLS-II Staff 29 MOU Staff 29 open hire requisitions with 4 offers extended 13 requisitions in process

10 BROOKHAVEN SCIENCE ASSOCIATES CD1 Estimate -- FTEs by Month Anticipated Contracted/Temporary or /MOU Staff Staff moving to MIEs and Operations

11 BROOKHAVEN SCIENCE ASSOCIATES Human Resources - Diversity Started a strategic partnership with SUNY at Stony Brook to create a diversity-focused technical training program Summer Internships Diversity-themed recruitment flyer Historically Black Colleges and Universities event this summer

12 BROOKHAVEN SCIENCE ASSOCIATES NSLS-II Facilities M M