1. 1 BROOKHAVEN SCIENCE ASSOCIATES Procurement Anthony Guadagni NSLS-II Procurement Manager March 25, 2009

2. 2 BROOKHAVEN SCIENCE ASSOCIATES Outline Procurement Staffing Procurement Strategy Advance Procurement Planning DOE Approval Requirements Administration Summary

3. 3 BROOKHAVEN SCIENCE ASSOCIATES Procurement Staffing Anthony Guadagni – NSLS-II Procurement Mgr David Paveglio – Deputy Manager George Woods – Sr. Contract Specialist Francine Militscher - Sr. Contract Specialist Frank Nemeth – Principal Buyer Roseann Callister – Sr. Buyer Michele Barsalona-Orlando – Staff Specialist

4. 4 BROOKHAVEN SCIENCE ASSOCIATES Procurement Strategy Advance Procurement Planning Close Communication between Procurement and Technical Staff Advanced Procurement Planning (APP) for Procurements over 100k or those designated Risk Significant, reviewed by Division Director and Procurement Manager Procurement Milestone Plans developed Procurement schedules include consideration for procurement methods (RFQ/RFP) and all approval requirements

5. 5 BROOKHAVEN SCIENCE ASSOCIATES Supplier Selection Selection Process Request for Quotations (RFQ) –Pre-Qualified Sources with selection (award) based upon lowest responsive, responsible offer Request for Proposal (RFP) –Best Value Procurement with selection based upon pre- established technical scoring criteria, price is a consideration however not scored, all factors considered

6. 6 BROOKHAVEN SCIENCE ASSOCIATES DOE Approval Requirements DOE-BHSO Advance Notice for procurements –Firm Fixed Price > $100K –Cost Type any value –Non-Competitive > $100K Buy American Act waivers > $100K Awards > $5M-$25M DOE- CH Awards > $25-50M DOE-HQ Awards > $50M

7. 7 BROOKHAVEN SCIENCE ASSOCIATES Administration Post Award – Team Effort –Buyer/Contract Specialist –Technical Representative –Staff Specialist -Program/Manufacturing Plans -Milestone Schedules

8. 8 BROOKHAVEN SCIENCE ASSOCIATES Fiscal Year 09 Major Procurements Description Amount RFP Award Comments Magnets Quads $5M 04/15/09 08/15/09RFP To DOE 03/25/09 Dipoles $4M 04/29/09 08/15/09 Sextupole $5M 05/13/09 08/15/09 Correctors $2M 05/27/09 08/15/09 Large Aperture $2M 06/10/09 08/15/09 Linac $8.5M 06/10/09 10/14/09 Draft SOW in- process Booster $14.7M 10/29/09 03/04/10 Girder System $3M 12/11/09 03/11/10

9. 9 BROOKHAVEN SCIENCE ASSOCIATES Storage Ring Vacuum System Description Amount RFP Award Comments Extrusions $50K Awarded Prototypes 02/17/09 Cell Chamber $2.5M 06/16/09 09/10/09 Machining Cell Chamber $.9M 05/29/09 07/28/09 ATLAS Flange APS Welding $1.7M Awarded 03/05/09

10. 10 BROOKHAVEN SCIENCE ASSOCIATES Storage Ring RF System Description Amount RFP Award Comments RF Power System $2.2M06/03/09 09/30/09 RF Cavities $2M01/04/10 04/12/10

11. 11 BROOKHAVEN SCIENCE ASSOCIATES Summary Procurement fully Staffed Procurement Integrated into the Project Team with dedicated Procurement Management Advance Procurement Planning Process Acquisition Strategy has been developed Procurement schedule includes consideration of procurement methods and required approvals