Volunteer Systems A Method for Managing Your Volunteers A Method for Managing Your Volunteers Can Include Middle Management Roles Can Include Middle Management Roles Should Include a Career Ladder Should Include a Career Ladder

Categories of Volunteers Individual Individual Club Club Org. Leader County County Project Leader School School Enrichment Teacher/Leader Group Group Advisory Advisory Comm. Project Project Comm. Foundation Foundation Council Council

More Categories Direct Direct Club Org. Leader Club Org. Leader Project Leader Project Leader Mentors Mentors Activity Leader Activity Leader Project Comm. Project Comm. Indirect Indirect Advisory Comm Advisory Comm Foundation Foundation Project Comm. Project Comm.

And More Categories Teaching Project Leader Activity Leader School Enrichment Organizational Club Leader Advisory Comm. Foundation

And Even More Categories Long Term Club Leader Advisory Comm. Foundation Short Term Activity Leader Project Leader School Enrichment

Levels of Volunteers ClubCountyState Org. Leader Project Comm Resource Ldr Activity Ldr Foundation Leader Forum Project Ldr Advisory Resource Ldr

Alachua County 4-H Volunteer System County Extension Office 4-H Advisory Committee Alumni Association Youth Fair Association Area Club Leaders 4-H Club Leaders Project Committees County Council Finance Committee County Activity Leaders School Enrichment Teachers & Leaders Public Relations & Publicity Committee Club Resource Leaders Club Activity Leaders Club Project Leaders County Project Leaders

Manatee County 4-H Volunteer System 4-H Program Coordinator 4-H Program Assistant Minority Task Force4-H Youth Council4-H Leader’s Council4-H Club Foundation, Inc. Youth Action Team Fundraising Committee Finance Committee Golf Tournament Committee Individual Member & Club Fair Exhibits Committee Community Service Committee By-Laws Committee Awards CommitteeCounty Events Committee Nominating Committee C V Walton Loan Committee Record Books Committee Volunteers & Parents Youth Members

Collier County Volunteer System U.S. Dept. of Agriculture Federal Coop. Ext. Service U of F Florida Coop Ext. Service 4-H Department Collier Co. Board of Commissoners Collier Co. Coop. Ext. Service County Extension Agents Overall Extension Advisory Family & Community Educators Master Gardeners

4-H Coordinating Committee Project Areas 1)Horse 2)Livestock 3)Citizenship County Council Ad Hoc Committees As Needed Club Leaders Events & Activities Foundation 4-H Club Members 4-H Clubs Special Interest Groups

Position Descriptions Position Descriptions Needed for Each Role in Your Volunteer System Title: Club Organizational Leader Purpose: brief description Responsibilities: what’s expected of the volunteer Length of Appointment: Resources Available:

Position Descriptions Training Opportunities Skills/Knowledge Needed: Success Criteria: Expected results from this position Report to: who will supervise the volunteer Time Required: Benefits to the Volunteer: See Appendix D of 4-H Program Handbook

THE MODEL Identification: Recruitment Campaign Selection: Screening Process Orientation: 4-H Orientation Guide Training: Volunteer Training Notebook

THE MODEL Utilization: Hiring/appointment to a position Recognition: Intrinsic and Extrinsic Evaluation: 4-H Evaluation Guide Supervision: Monitoring and Reporting Through Volunteer Reports and In Service Training

Design Your System 1. In Blue Chart Your System 1. In Blue Chart Your System As It Is Now As It Is Now 2. In Red Add Positions or Change the System as You Would Like It to Look 2. In Red Add Positions or Change the System as You Would Like It to Look 3. How Will Other County Staff 3. How Will Other County Staff Fit In?

Gaining Support How Do I Get Support for Changing the System? 4-H Advisory Committee Discuss Your Unmet Needs Design System Together CED Other County Staff

Campaign Time Line May June 15 July – State Congress June-August Agent Meetings Power Point Presentations and Position Descriptions on 4-H Web Site Volunteer Recruitment Team Training Development of Materials Counties Prepare for the Fall

Campaign Time Line Sept. 10 – FAEP Mtg Sept.-Nov. Oct. December Leader Notebooks Ready Campaign Preview Official Kick Off Carry Out County Plans National Ad Campaign Re-Release Recruitment Team Seminars Evaluations

Baseline Data Volunteer Baseline Data Number of Volunteer Separated by: Traditional 4-H Volunteers School Enrichment Teachers/Volunteers Gender Race

Quality Indicators for Measuring Campaign Success Volunteer Data Number of people responding Number of people applying by gender and race Number of people interviewed by gender and race Number volunteers placed by gender and race

Quality Indicators for Measuring Campaign Success Organizational Climate for Volunteers as Demonstrated by: Implementation of the ISOTURES or other volunteer systems model Development of a volunteer system if none previously existed Involvement of volunteers in planning and implementation of the campaign Training of new volunteers

Quality Indicators for Measuring Campaign Success Implementation of a Marketing Plan as Demonstrated by: County and placement of ads done by FDACS Number of counties with a volunteer recruitment campaign marketing plan Number of responses to the FDACS ads

Quality Indicators for Measuring Campaign Success Dollar Impact as Demonstrated by: Dollar value of ads placed Dollar value of FDACS time and resources

Quality Indicators for Measuring Campaign Success Use of Recruitment Video Number of times shown Total contacts made from video Diversity of audience seeing the video