Junk Mail Reduction Project Phase III Administrative Forum March 9, 2010 Presented by: Delivery Services Ute Franklin, ext 5826, Delivery Services, MS

Junk Mail Reduction Project Phase III History of reducing junk mail at Rice University Phase I – commenced March 4, 2008 and continued through Summer 2008 Delivery Services collected all unwanted junk mail and notified senders. Phase II – commenced June 2008 and is still ongoing Delivery Services partnered with Ecological Mail and Intra-Mail Network (IMN) to concentrate our efforts on reducing unwanted catalogs. Ecological Mail and IMN electronically match a mailer’s address list in their database. Ecological Mail concentrates on employees no longer at the institution and IMN checks the accuracy and, where, possible, makes appropriate corrections on current employees before a mailing goes out. Phase III – March 15 through April 15, 2010 Departments will start a one-month Junk Mail reduction program. Dealing with unwanted mail wastes time and money for businesses! USPS delivers more than 100 billion pieces of bulk mail (junk mail) every year

Junk Mail Reduction Project Phase III Identification of the method of removal ●fight mail with mail - return-postage-guaranteed postcard or envelope write “Remove from Mailing List” on the letter next to your address, place in envelope, or cut out your address and tape to the postcard. Not all mail can be sent back to the original mailer at their expense. Mail that can be returned in this way is: Mail sent First-Class Mail sent First-Class Pre-Sort Mail marked “Return Service Requested” or, Periodicals marked “Change Service Requested” or, “Address Service Requested”

Junk Mail Reduction Project Phase III Identification of the method of removal, continued: ●fax them away A prepared fax cover sheet is attached ● ● phone call ● Catalogs return page with address information to Delivery Services with reason marked: “No longer here” “Info. not wanted”, Person Unknown”, “Address Insufficient” “Other”.

Junk Mail Reduction Project Phase III Correct mailing address formatRecipient’s NameDepartment Name, MS ###Rice University PO Box Main St. Houston, TX Houston, TX

Junk Mail Reduction Project Phase III Reducing unwanted catalogs and mail at home: (free service to stop unwanted catalogs) (The Direct Marketing Association will put your name on a “do not mail” list, which all its members must cross-reference before sending you a solicitation) (for $36.00 one-time fee you will receive the Postal Junk Mail Reduction Kit, a reusable shopping bag and two eco-friendly compact fluorescent bulbs) The Consumer Credit Reporting Industry will remove your name from the mailing lists that credit card companies use to send out offers.