BIT students, Spring20061 Project Organised Learning (POL) – 3: Getting started and Project Management Master of Science – 8 Semester (BIT-students) Lecturer: Lars Peter Jensen

BIT students, Spring20062 Getting started and Project Management Content: Getting started: –Project goal and settings – Project model – Analysing – Tools Exercise: Try out the tools Project management: –Management of time –Exampels –Making a first plan Exercise: Make your first time scedule

BIT students, Spring20063 Project goal and settings

BIT students, Spring20064 Agree on the goal, or you won’t reach it! -OR GET ON A DESERT WALK

BIT students, Spring20065 Be aware of your differences YOU ARE STUPID ! WE DON’T KNOW

BIT students, Spring20066 A four phase model of a Project Analyse Design Implementation Test Industriel Project Student Project too broad Student Project too narrow The ideal Student Project

BIT students, Spring20067 Why is analysing important? LP Wife Water What shall I do to get to my wife?

BIT students, Spring20068 What is analysis? Get an overview of the problem Asking Questions See Perspectives Divide into different aspects Top Down Bottom Up Look critically at all aspects Estimate Measure Compare

BIT students, Spring20069 How to start analysing – presentation of two tools The six W- model Post It Brain storm 1.Everybody writes keywords on Post It notes for 5 min 2.All notes are placed on the blackboard 3.All notes are read out 4.Everybody goes to the blackboard and structures the notes together Problem Whom? Why? What? Where? When?How?

BIT students, Spring Exercise in group: Use the six W- model to get an overview of your project Use the Post-it Brain storm to identify tasks and structure your project

BIT students, Spring Break Adams trust building exercise

BIT students, Spring Project Management Includes : Management of people (POL 2) Management of time

BIT students, Spring Management of time Contents: Introduction Activity diagram How long time do we need for a given activity? - how to make a qualified guess The Gantt chart Project monitoring

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BIT students, Spring Management of time Is management of (often unpredictable) change via project planning and project monitoring Project planning – what is it? 50 % thinking ahead 25 % communication 25 % milestones

BIT students, Spring Project Planning - What does it consist of? A model of the project, including all activities = tasks, that together constitute the complete project How can the model be used? To experiment with, without actually carrying out the timing and scheduling of activities of the project As a yardstick against which to measure progress and monitor the project As a basis for a regular review and update process, e.g. Plan the remaining part of the project

BIT students, Spring Planning in different levels Top level: –Big tasks, few milestones – gives you overview Activity level: –Where you are right now –Detailed activity plan with many smaller tasks –Deadlines Daily level: –What are we going to do today

BIT students, Spring st Semester 2000 – P0 Project – Group – TETRA System P1 Planning

BIT students, Spring P1 Period Planning Motor selection Battery selection Design of Control Strategy Weekly report Simulatio n Implement the Strategy Module report Supervisor meeting Test Practical Work P1 Report No Yes No Yes

BIT students, Spring P1 Period Time schedule 8 th. Oct. 15 th. Oct15 th. Nov 19 th.Dec Programming the controller and implement the strategy Choose motor and supply Control Stategy Design Practical Work and Documentation

BIT students, Spring Control strategy design Analysing controllersModelling the motor Matlab simulation of motor Matlab simulation of Control system and motor Choose strategy OK? No Yes TOTAL: 10X 2X 3X X 2X Milestone

BIT students, Spring How to find X ? We need 10 X There is 6 members of the group There are 15 half project day until finish of activity What is X then ? X = 15/10 [½project day] = 1½ [½project day] ? X = (15/10)x6 [½man day] = 9 [½man day]

BIT students, Spring Tasks Week 43Week 44Week 45Week /102127/10283/114910/ Analysing controllers 2X Modelling the motor 3X Matlab simulation of motor X Choose control strategy 2X Matlab simulation of control strategy and motor 2X

BIT students, Spring Tasks Week 43Week 44Week 45Week /102127/10283/114910/ Analysing controllers 2X Modelling the motor 3X Matlab simulation of motor X Choose control strategy 2X Matlab simulation of control strategy and motor 2X

BIT students, Spring Tasks Week 43Week 44Week 45Week /102127/10283/114910/ Analysing controllers 2X Modelling the motor 3X Matlab simulation of motor X Choose control strategy 2X Matlab simulation of control strategy and motor 2X

BIT students, Spring Tasks Week 43Week 44Week 45Week /102127/10283/114910/ Analysing controllers 2X Modelling the motor 3X Matlab simulation of motor X Choose control strategy 2X Matlab simulation of control strategy and motor 2X

BIT students, Spring Tasks Week 43Week 44Week 45Week /102127/10283/114910/ Analysing controllers 2X Modelling the motor 3X Matlab simulation of motor X Choose control strategy 2X Matlab simulation of control strategy and motor 2X

BIT students, Spring Tasks Week 43Week 44Week 45Week /102127/10283/114910/ Analysing controllers 2X Modelling the motor 3X Matlab simulation of motor X Choose control strategy 2X Matlab simulation of control strategy and motor 2X

BIT students, Spring Gannt chart (Timescedule)

BIT students, Spring Project Monitoring Why has some activities taken to long time? Can we compensate for the delay by working harder? Is it possible to reorganize the work schedule If we are to cut out some activities, which one? What are the consequences of each of these choices?

BIT students, Spring Exercise in group: Make a top level plan, using post-it’s to make an activity diagram. Plan how to monitor your time schedule.