Welcome to Training for Processing Biweekly Payroll for Operations and Technical Assistants

Introductions Gail Holzer, Payroll Manager Karen Ferry, Payroll Administrator Carol Windler, Biweekly Payroll Kendra Merriman, Assistant Comptroller Gail Carlton, Human Resource Information Supervisor

Purpose of Training Provide knowledge needed to accurately process biweekly payroll for Operations and Technical Assistants.

New Employees Classified as Operations and Technical Assistants Form 19 A/P (employee contract) should NOT be used Offer letter should have hourly rate only, do NOT state annual pay in offer letter

Biweekly Payroll Change (Form 10B) Used for new Operations and Technical Assistants after 12/25/05 New Position Codes 5011C12 for Operations Assistants (40A) 5011S12 for Technical Assistants (70A)

Biweekly Payroll Change (Form 10B) (con’t) Annual Rate Hourly Rate X Normal Hours X 26 Normal Hours – Scheduled work hours for the biweekly pay period Full-Time Equivalency (FTE) Normal Hours / 80

Timecards Same as biweekly timecards except BLUE Use the following link to request a supply of blue timecards Communicate to employees when timecards are due to Supervisor/Business Office All hours should be tracked to 10th of an hour Vacation and Sick Leave should be recorded on the timecard Holiday should be recorded on the timecard Personal Business Days and Other Leave with Pay should be recorded on the timecard as Other Leave with Pay

Vacation and Sick Leave Same as other AP Staff (vacation accrued monthly) Manually track in Business Office Balances will not display on paystub or on leave reports Include in REGULAR HOURS on the timeslip submitted to Payroll

Personal Business Days and Other Leave With Pay Same as other AP Staff Manually track Personal Business Days in the Business Office Include in REGULAR HOURS on the timeslip submitted to Payroll

Timeslips Generated with other biweekly timeslips Submit to Payroll the same time as service/clerical are submitted Vacation/Sick to be included in REGULAR HOURS on timeslip Holiday Pay to be recorded as HOLIDAY on timeslip Personal Business Days and Other Leave With Pay included in REGULAR HOURS on timeslip

Timeslips – On-Going (con’t) Record Regular, Holiday, Overtime on timeslips Record Terminal Vacation and Separation Pay as Other Leave with Pay on timeslips When Total Hours < Normal Hours then timeslip should have comment if it is correct to pay < normal hours Can charge to all valid accounts (including SPS and gift funds) PAIS is not needed Use monthly object codes

Overtime Overtime is paid for hours in excess of 8 in one day or forty in one workweek

Contact Information Gail Holzer, Payroll Manager Karen Ferry, Payroll Administrator Carol Windler, Biweekly Payroll Gail Carlton, Human Resource Information Supervisor