STARS Student Transportation Allocation Reporting System Overview August 2011 OSPI Student Transportation

Files available for download at: WAC (as adopted) STARS (draft) Instructions STARS (draft) detailed guidance STARS User Manual STARS GIS Application User Manual OSPI Student Transportation

Report Schedule OSPI Student Transportation Fall Report September 1 – October 31 Due October 31st Winter Report November 1 – February 1 Due February 1st Spring Report February 2 – May 1 Due May 1

Fall versus Winter & Spring Fall Report: Funding and Non-funding data Winter & Spring Student counts Update out-of-district route info OSPI Student Transportation

Funding Data OSPI Student Transportation Basic Program Student Counts Special Program Student Counts Route Data Update K Route Count Non-High Transportation Update Car Mileage Estimate

The 6 Route Types Report Home-to-School routes only OSPI Student Transportation

Basic Program: Route Type A Basic home-to-school students No mid-day or shuttle counts Include Extended Day Academic Must separate non-academic riders OSPI Student Transportation

Special Programs: 5 Route Types Special Education (S) Bilingual (B) Early Education (E) Gifted (G) Homeless (H) OSPI Student Transportation

Count Periods Three Day Student Count Throw out the high & low Report the middle Must not be within last 5 days of the report period OSPI Student Transportation

Student Count Count in the AM at the school load zone Count in the PM at the school load zone Track student count by program OSPI Student Transportation

Daily Count: what to report Basic Program Counts Basic School Bus Count School bus or district car routes Students picked up in walk area Students provided with transit passes OSPI Student Transportation

Student Count: what to report Special Program Counts: Special Education Bilingual Program Gifted Program Homeless Transportation Early Education Program SCHOOL BUS OR DISTRICT CAR ONLY OSPI Student Transportation

STARS Online Application OSPI Student Transportation An Education Data Systems (EDS) Application Requires Silverlight a free download from Microsoft

Example #1 STARS Reporting Interface Student Counts OSPI Student Transportation

Select District Data, Student Data and Edit OSPI Student Transportation

Enter Student Data OSPI Student Transportation

Basic Program Counts STARS will provide the total OSPI Student Transportation

Special Program Counts STARS will provide the total OSPI Student Transportation

Walk Area Walk area definition: A safe route to school Less than one road mile OSPI Student Transportation

Walk Area Process Use a multiple agency approach Include county health department, walking advocates, etc. Use this as your guideline: OSPI Student Transportation

Walk Area Process Retain all documentation for your process If you dont pick up within a mile … you dont have to document If you dont have a process… you cant count riders within a road mile OSPI Student Transportation

School Bus Route Information Route information provides data for: Calculating the average distance Counting the number of destinations Counting the number of buses used for the efficiency rating (not funding) OSPI Student Transportation

School Bus Stop Information Fall Report AM Routes and PM only out of district Winter Report Update all out of district Spring Report Update all out of district OSPI Student Transportation

School Bus Route Reporting Your choices on how to report: Use the STARS GIS Application Upload 1022A forms Upload an output XML file from your routing software OSPI Student Transportation

Example #1 STARS Reporting Interface STARS GIS Application view of a school bus route OSPI Student Transportation

STARS School Bus Route/Stop detail

Route Data vs Student Count Route data must reflect the districts routes for any day in the Report Period That day does not have to be one of the three days in the Student Count Period OSPI Student Transportation

Kindergarten Report Report how many kindergarten routes operated during 10 consecutive school day period that includes the count day Include Pick Up, Take Home and Combined No Student Counts OSPI Student Transportation

Non-High School Districts Complete the Non-High Report Do you provide transportation for your high school students? (yes or no) Report is found on the SD Data tab only if you are a non-high district OSPI Student Transportation

District Car Mileage Report Document all to-and-from car mileage Update the estimated annual district car miles each report period Dont include extended school year program miles Final report on actual miles by July 15th OSPI Student Transportation

Non-Funding Reports OSPI Student Transportation All non-funding reports due Oct 31 st School Bus Mileage School Transportation Fuel McKinney-Vento Transportation

Non-Funding Reports OSPI Student Transportation

Non- Funding Data Entry OSPI Student Transportation

How and When do I find out about funding? Funding through January 2012 based on Funding adjustment to new level last business day of February 2012 No adjustment after Spring Report (Spring 2012 is used in SY) OSPI Student Transportation

How and When? After the Winter Report Period View your funding reports: OSPI Student Transportation

Funding Report Options OSPI Student Transportation All Summary Reports will be available publically on OSPIs website February 15th

FORMS All OSPI forms are OPTIONAL Use a district form or modify the OSPI form or use electronic If they provide the information needed All forms stay in the district OSPI Student Transportation

Efficiency Ratings and Reviews Initial Ratings based on STARS workload data and expenditure data available: February 15, 2013 Additional material will be provided OSPI Student Transportation

Questions? For general STARS questions: For STARS GIS Application questions: OSPI Student Transportation

And your MOST important help, resource… Your Regional Coordinator OSPI Student Transportation

ESD 112 and ESD 113 Dan Payne

ESD 114 and PSESD 121 Randy Millhollen

ESD 189 Anna Esquibel

ESD 105 ESD 171 ESD 123 Jan Clarence

ESD 105 Mike Kenney

OSPI Student Transportation Thanks for all you do The End