Introduction to MS WORD

What is MS Word? MS Word is a word processing program used to create, format, save and print letters, reports, newsletters, manuscripts, signs, certificates other documents.

Office Button Quick Access Toolbar Title Bar Ribbon Tabs Groups Commands Dialog Box Launcher Scroll Bar View Buttons Control Buttons Zoom Level or Zoom Slider

The Microsoft Office Button It provides access to the only menu in Office 2007. When you click this button it shows the following menus, New, Open, Save, Save As, Print, Prepare, Send, Publish and Close.

Quick Access Toolbar It provides access to the most common Word commands including Save, Undo, Repeat and Copy. You can customize, add or delete buttons on this toolbar.

Title Bar It shows the open program and the name of the open file.

Ribbon It contains the commands organized in three components: Tabs – represents the activities you perform and contain related groups. Groups – organize related commands. Group name appears below the group ribbon. Commands – appear within ach group

Dialog Box Launcher It opens a dialog box or task pane that provides more options.

Scroll Bar It moves the document vertically.

Document Area This is where you type your text. The insertion point represents the location where your text will appear.

Status Bar It displays the document information such as the number of the page on which the insertion point appears, the total number of pages, the proofing errors indicator and the view buttons.

View Buttons They display the buttons such as Print Layout, Full Screen, Reading, Web Layout, Outline, Draft.

Control Buttons They minimize, maximize, restore and close the window.

Starting the Word Processing Program Click the START button. Point to All Programs. Point to Microsoft Office. Click on Microsoft Office 2007.

The Ribbon The Ribbon is the panel at the top portion of the document. It has seven tabs which are Home, Insert, Design, Animations, Slide Show, Review and View. These tabs contain commands and tools which are grouped according to their function. Additional tabs such as Format and Design will show when you are working on Pictures, ClipArt, WordArt, text boxes and shapes. When you move the mouse pointer over each command or tool, it will display the pop[-up name and function of the command.

Home Tab This Home tab displays the related commands which are grouped as Clipboard, Font, Paragraph, Styles, Editing.

Insert Tab This Insert tab displays the related commands which are grouped as Pages, Tables, Illustrations, Links, Header and Footer, Text, Symbols

Page Layout Tab This Page Layout tab displays the related command which are grouped as Themes, Page Setup, Page Background, Paragraph, Arrange.

Reference Tab This Reference tab displays the related commands which are grouped as Table of Contents, Footnotes, Citations & Bibliography, Caption, Index, Table of Authorities.

Mailings Tab This Mailings tab displays the related commands which are grouped as Create, Start Mail Merge, Write and Insert Fields, Preview Results, Finish.

Review Tab This Review tab displays the related commands which are grouped as Proofing, Comments, Tracking, Changes, Compare, Protect.

View Tab This View tab displays the related commands which are grouped as Document Views, Show/Hide, Zoom, Windows, Macros.

Customizing Quick Access Toolbar Quick Access Toolbar contains frequently used commands. You can display or hide the icons. To customize this toolbar, click the Customize Quick Access Toolbar arrow, and a drop-down menu will appear. Check or uncheck the commands that you need or do not need. You can also move the Quick Access below or above the Ribbon.

Using Command Icons and Dialog Boxes To apply a command, just click the icon. An arrow next to an icon means that there are other options available. Click the arrow to display the options . Dimmed menu items are not available for selection at this time. Selected command is the highlighted command. The arrow next to the Group name is the Dialog Box launcher. Click it to display the dialog box. A dialog box is an on-screen form that you fill up to tell MS Word how to complete a command.

Working with Mini Toolbar & Context Menus When you move your mouse over the selected text a mini toolbar will appear. When you right click on the text, a context menu will appear. You can use the mini toolbar and context menu to format without going to the Home Tab.

Customizing the Ribbon Right click on any part of the Ribbon. On the pop – up menu, click Customize the Ribbon. On the dialog box, click Customize Ribbon Tab. On the list of commands, select the one you would like to add. You can customize the Ribbon to add tabs, groups or commands that you will use often. To display the Customize Ribbon Tab following the following steps.

To add a New Group: To add a New Tab: Click the tab you want to customize. Click the New Group button and Word adds the group. Click the Rename button. On the Rename dialog box, type the name of the group. Click OK and Word adds the new group to the tab. Click the New Tab button. Word now adds the tab and a new group with the tab. Click the new tab added. Click the Rename button. On the Rename dialog box, type the name of your new tab. Click Ok.

To add a New Command: Click the Choose Commands From arrow. From the drop – down list, select the command category you want to use. Click the command you want to add. Click the Custom Group you want to use and click the Add button. Click Ok and Word adds the command. To remove a custom command, click it and then click the Remove button.

QUESTIONS?