Standard Grade Computing General Purpose Packages WORD-PROCESSING WORD-PROCESSING Chapter 2

Standard Grade Computing General Purpose Packages Features of Word Processing Packages Entering text Entering text Word wrap Word wrap Alter page layout & size Page breaks - G Margins, headers, footers, portrait to landscape, A4 to A5 can all be changed. Place the cursor at the right place and select from the menu. Text is usually entered by typing at the keyboard. A word at the end of a line automatically moves to the next line if there is not enough space. Foundation

Standard Grade Computing General Purpose Packages Features of Word Processing Packages Alter alignment Alter alignment Set margins Set margins Alter text style Alter text style Spellchecker - G Spellchecker - G The font style can be changed (bold, underline, italics, new font.) Words not in the dictionary are highlighted, but ‘their’ instead of ‘there’ would not be detected. Text can be right, left, centred, fully justified. Margins can be set using the controls at the top of the page. font Foundation

Standard Grade Computing General Purpose Packages Features of Word Processing Packages Grammar check Grammar check Search & Replace Standard Paragraph The grammar is checked to see if it is appropriate (‘their’ and ‘there’). Set of rules to follow. Instances of words or phrases can be changed automatically. Standard Letter - C A template letter that is merged with personal data in a mail merge operation. A spell-checked piece of text that can be used again and again and copied and pasted into a document. General

Standard Grade Computing General Purpose Packages Features of Word Processing Packages Tables Tables Tabs Tabs Edit OCR text - C Edit OCR text - C Useful for arranging text and graphics in rows and columns. Useful for aligning text in columns. Scanned text is compared to text samples held in a database using Optical Character Recognition. General

Standard Grade Computing General Purpose Packages Mail Merge A mail merge is commonly used to produce sets of personalised standard letters. There are 3 steps: A standard letter template is created and saved with no personal data in it. A standard letter template is created and saved with no personal data in it. A data file is created with sets of personal data in it (e.g. name, address.) A data file is created with sets of personal data in it (e.g. name, address.) The two documents are combined in a mail merge operation, creating one data file with all the personal details in it. The two documents are combined in a mail merge operation, creating one data file with all the personal details in it. Credit

Standard Grade Computing General Purpose Packages Advantages of mail merging. Mail merging saves time and effort. Once the mail merge has been set up the computer will automatically produce as many personalised standard letters as you need.

Standard Grade Computing General Purpose Packages Advantages of using templates. Once you have created a template you can use it quickly to reproduce documents with the same structure, style and formatting.

Standard Grade Computing General Purpose Packages Advantages of using OCR. Optical Character Recognition is used because you can input text without having to spend time at the keyboard. Time saved can be a big advantage to any user but especially to business users.