CIMS (ProMIS) Overview

Why CIMS Updated version of DDD ProMIS system Updated version of DDD ProMIS system Compliance with DHS contract policy Compliance with DHS contract policy Supports DAS mission of accountability Supports DAS mission of accountability

Benefits of CIMS Integrated Fiscal and Program Processing Integrated Fiscal and Program Processing Faster review and processing of contract applications Faster review and processing of contract applications Assist DAS in conducting cross cutting analysis Assist DAS in conducting cross cutting analysis User friendly system User friendly system 1.Formula driven budget template 2.Automatic G&A allocation capability 3.Automatic repopulation of reoccurring data

Operational Overview Web based system Web based system Steps to complete and finalize a budget: Steps to complete and finalize a budget: 1. Budget template is downloaded from web site 2. Agency completes budget 3. Agency uploads budget to DAS on website 4. DAS reviews and approves or request revisions to submitted budget. 5. Agency can track on web system if budget has been approved or if revisions are still pending.

Whats Different New Budget Categories New Budget Categories DHSS DHS DHSS DHS 1) Personnel 1 ) Personnel 1) Personnel 1 ) Personnel 2) Consultant & Prof Services 2) Con & Prof Services 2) Consultant & Prof Services 2) Con & Prof Services 3) Other 3) Other 3) Other 3) Other 4) Facility Cost 4) Facility Cost 5) Specific Assistance to Clients 5) Specific Assistance to Clients 6) Materials & Supplies 6) Materials & Supplies 7) Schedules (Equipment, Revenue) 7) Schedules (Equipment, Revenue) 8) General & Administrative Cost 8) General & Administrative Cost

Whats Different (contd) Agency-wide budgets must be submitted Agency-wide budgets must be submitted Modification budgets must have line-item detail Modification budgets must have line-item detail Report of Expenditures must have line-item detail Report of Expenditures must have line-item detail New contract modification form (P1.10) New contract modification form (P1.10) For more information visit: For more information visit:

Next Steps Pilot system with DAS agencies Pilot system with DAS agencies Add additional contract documents onto web based system (entire contract package) Add additional contract documents onto web based system (entire contract package) Investigate the possibility of instituting electronic signatures Investigate the possibility of instituting electronic signatures