Excel Spreadsheet Project 1

Objective: Begin to see the possibilities of Excel How to gather and organize data Entering formula’s Convert data into graphs.

Instructions: We will be doing an overview of your class population and some of the characteristics that define it. How to read the cell locations You will notice letters run from left to right, numbers from top to bottom.

Locating cells We have located cells D5 and B11

How many Students? In cell B1 we need to enter in the total number of students there are in the class My example class has 14 students

What is everyone's age? In cells B4 through G4 enter in the number of students that fit into each category. For example I have two students that are 14 and three that are 15.

Checks and balance Any good spreadsheet has a way to check yourself to ensure your data is correct. If you look at the example below you will notice that I only have data for twelve students, my total number was fourteen so I am missing data on two students. To the right is a field that lets you know how many more students you need to enter data on.

Fun Data I thought you might be interested to know how many years the whole class is old if we added everyone together and what the average age is.

Graphs Graphs are a great way for people to understand data visually. Towards the bottom of the spreadsheet I have created a graph for the ages of the class, which will now represent the data you entered.

Gender of the class Now we need to enter in how many males and females are in your class My example class has 6 males and 8 females

The Check is broken The formula for counting the number of students entered in the males and females is missing We need to enter the formula, the data for both is in cells B11 and C11 so we need to add them together Double click in the cell I11 and enter in this formula =( B11+C11 ) and hit enter

Hair Color Lets enter the data for everyone's hair color. Fill in cells B14 through F14

Another Formula The formula for counting the students hair color is also missing We need to add cells B14 through F14 Lets let the worksheet do the work Hit the home tab located at the top left

Formula Cont… Click in the cell that we want the formula in I14 Press the formula button, it’s located at the far right

Last steps When you press the formula button it tries to guess what you may want to add, you will find it guesses correctly most of the time. It should look like this:

Done We are going to click in cell B14 and holding the left mouse button, highlight through cells F14 Now hit enter and it will add the cells together

School Data Last we will enter the data for the High Schools represented in class. Once the data has been entered highlight all of it, as shown:

Add a Graph Click the Insert tab located on the top bar:

Pie R Square Now click the Pie chart and choose the first graph:

Place the Graph Resize your graph a little smaller and move it towards the bottom of the page so it looks nice