Facilities Maintenance Status Report John Ozurovich, Director Facilities – Saddleback College John Edwards, Director Facilities – Irvine Valley College July 28, 2008

Saddleback College John Ozurovich, Director Facilities

Overview Review Past, Present & Future Major Maintenance Projects Review Past, Present & Future Major Maintenance Projects Describe Current Process & Plan Describe Current Process & Plan Discuss Maintenance Challenges Discuss Maintenance Challenges 3

Maintenance Projects 5 Year History Completed 223 Projects Completed 223 Projects Over $23 Million Budget (includes $8.5 million for cogeneration project) Over $23 Million Budget (includes $8.5 million for cogeneration project) $4.5 Million Annual Operating Budget $4.5 Million Annual Operating Budget Majority of funds provided through College’s General Fund & Basic Aid Majority of funds provided through College’s General Fund & Basic Aid In addition, 12,000 Work Requests per year In addition, 12,000 Work Requests per year Saddleback College 4 Saddleback College 4

Maintenance Projects 5 Year History Completed Projects addressed a wide variety of issues, such as: Cogeneration & Campus Hot Water Loop Cogeneration & Campus Hot Water Loop New Roofing for SM, BGS, FA, PE, and AGB New Roofing for SM, BGS, FA, PE, and AGB Parking Lot Repairs Parking Lot Repairs 12,000 Volt Electrical Wiring Replacement 12,000 Volt Electrical Wiring Replacement Driving Range Netting Replacement Driving Range Netting Replacement Energy Efficient Lighting Energy Efficient Lighting Theater Lighting, Sound, and Rigging Replacement Theater Lighting, Sound, and Rigging Replacement Football & Baseball Field Renovation Football & Baseball Field Renovation HVAC Improvements HVAC Improvements Saddleback College 5 Saddleback College 5

Current Capital Maintenance Projects BGS BGS Library (Village, PE 100, Strength Center) Library (Village, PE 100, Strength Center) Science Math Plaza Science Math Plaza Child Care Center Renovation Child Care Center Renovation Energy Management Upgrades Energy Management Upgrades Demolition of SA Building (Photography, ITC) Demolition of SA Building (Photography, ITC) Saddleback College 6

Future Capital Maintenance Projects Project Funds Partially Allocated: Upper Quad Renovation - $50,000 Design only (College Funded) Upper Quad Renovation - $50,000 Design only (College Funded) New Loop Road - $2.1 Million (Basic Aid Funded) New Loop Road - $2.1 Million (Basic Aid Funded) Repair TAS Building - $5.5 Million (Basic Aid Funded) Repair TAS Building - $5.5 Million (Basic Aid Funded) Repair Science Math Building - $6.6 Million (Basic Aid Funded) Repair Science Math Building - $6.6 Million (Basic Aid Funded) Saddleback College 7

Maintenance Plan Plan Developed and Annually Reviewed by Campus Environment Committee Plan Developed and Annually Reviewed by Campus Environment Committee Recommendations Forwarded to Planning & Budget Council (PBC) Recommendations Forwarded to Planning & Budget Council (PBC) PBC Forwards Recommendations to College President for Approval/Modification PBC Forwards Recommendations to College President for Approval/Modification President Approves/Modifies Plan President Approves/Modifies Plan Projects Commence or, Seek Funds for Projects Projects Commence or, Seek Funds for Projects Saddleback College 8

Maintenance Challenges History of Inadequate Funding ($54 Million 3-year plan) History of Inadequate Funding ($54 Million 3-year plan) Insufficient Funding from State Scheduled Maintenance Program Insufficient Funding from State Scheduled Maintenance Program Facilities Scheduling Facilities Scheduling Staff Levels Insufficient to Maintain Facilities Staff Levels Insufficient to Maintain Facilities Past Faulty Design & Construction Due to Traditional “Low Bid” Contract Award Past Faulty Design & Construction Due to Traditional “Low Bid” Contract Award Future Approaches Future Approaches Saddleback College 9

Irvine Valley College John Edwards, Director Facilities

Irvine Valley College Overview Review Project Completion Review Project Completion Describe Current Plan Describe Current Plan Discuss Maintenance Challenges Discuss Maintenance Challenges 11

Facilities Projects – Past 3-5 Years Performing Arts Center Performing Arts Center Police Facility and Warehouse Police Facility and Warehouse Maintenance Yard Maintenance Yard Move of A 500 (Music) Move of A 500 (Music) Renovation of Community Education Classrooms Renovation of Community Education Classrooms Irvine Valley College 12

Maintenance Projects-Previous Year Completed 64 projects and major purchases (hazardous storage, accessibility, 6 carts) Completed 64 projects and major purchases (hazardous storage, accessibility, 6 carts) $3.4 million budgeted for maintenance last year ($647 project costs) $3.4 million budgeted for maintenance last year ($647 project costs) Funds provided through college’s General Fund, Scheduled Maintenance and Capital Outlay Funds provided through college’s General Fund, Scheduled Maintenance and Capital Outlay Irvine Valley College 13

Facilities Projects Underway Business Science Technology and Innovation Center Business Science Technology and Innovation Center A 300 Renovation (Music and Fine Arts) A 300 Renovation (Music and Fine Arts) B 200 Lab Additions (Life and Physical Sciences) B 200 Lab Additions (Life and Physical Sciences) A 300 Secondary Effects (including A 500 removal) A 300 Secondary Effects (including A 500 removal) Irvine Valley College 14

Future Maintenance Projects Funds Presently Allocated for: Barranca Entrance Barranca Entrance Library Re-carpeting Library Re-carpeting Admissions and Records Slab Repair Admissions and Records Slab Repair Assessment of campus Energy Management Assessment of campus Energy Management Irvine Valley College 15

Maintenance Plan Preventative maintenance and planning process is under review by the Academic, Facilities, Technology and Planning Committee Preventative maintenance and planning process is under review by the Academic, Facilities, Technology and Planning Committee Planning recommendations are forwarded to Strategic Budget Development Committee Planning recommendations are forwarded to Strategic Budget Development Committee Project approval by College President Project approval by College President Irvine Valley College 16

Maintenance Challenges Keeping a handle on new projects Keeping a handle on new projects Maintaining facilities with current staff levels Maintaining facilities with current staff levels Making up for previous projects that had faulty design and/or construction (traditional low bid challenge) Making up for previous projects that had faulty design and/or construction (traditional low bid challenge) Current Approaches Current Approaches Irvine Valley College 17

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