Executive Steering Committee October 2, 2012 Today’s Agenda Brief Review Project Status and Roadmap Reviews eCOI Animal Research Pre-award Portal Research Portal Demonstration Goals for next quarter
RESEARCHER HANDBOOK guide for navigating the research enterprise N EW INITIATIVES TO T RANSFORM RESEARCH ADMINISTRATION Reduce Cumbersome Administration Business Process Improvement Simplify the Ability to Connect with OVPR Streamline Electronic Processes Easy Access to Information
Initiatives eRA Researcher handbook Education/ Orientation Websites Partners Faculty Advisors
eCOI Status Update Implemented Conflict of Interest (COI) Disclosure for UI Health Care, Continuing Medical Education (CME), Provost and Conflict of Interest in Research (COIR) Offices Disclosure Met Most Faculty Conflict of Commitment (COC) Reporting Obligations Metrics 10,200 Disclosures 850 Disclosed External Relationships 110 Faculty with Significant Financial Interests
eCOI Next Steps Update 2013 Disclosure Form Expand Functionality to Meet All Faculty COC Disclosure Requirements Enhance Administrative and Reporting Functionality
Animal Research Status Update eIACUC (Animal Protocol) Program Assistant Conversion Launched Demographics Module Programming Initiated Research Procedure Templates Under Development ARIS (Financial/Operations) Phase I Enhancements Continue Phase II Project Planning Initiated
Animal Research Next Steps eIACUC Complete Demographics Module Complete Research Procedure Templates Scope/Initiate Programming for First Species Form ARIS Develop Phase II Project Charter and Scope Establish Stakeholder’s Group Complete Phase I Enhancements
Pre-Award Status Update Alternate Paper Routing Form Workflow to paper option released Document Archive Paperless document retention Non-Monetary Routing Form Project documentation and data mapping completed Deferred maintenance Improved efficiency and effectiveness of current system
Pre-award Next Steps Non-monetary Routing Form Update and transition to Workflow for approvals and assurances DSP Data Analysis and Modeling Project Review current Data Fields: definitions, data entry origin, usage and consistency with non-DSP units Consolidated Grant and Contract Log Combine Grant, Contract and Subaward tracking into one module, with individualized access/views for non-DSP users
Portal Status Update Phase I Completed Collegiate Research History Reporting eResearch – new website to navigate electronic applications Established Portal Advisory Committee Benchmarked portal concept with CIC institutions Developed Portal Prototype Vetted Portal Prototype with key constituents Research Portal Demonstration
Portal N ext Steps Research Application Links Develop framework for maintaining links for research applications Develop framework for Action Items integration Create Announcements management framework Single Sign On Implement single-sign on infrastructure for research applications Initial Application Integration and Drill Down Develop framework for expandable content Implement top priority expandable content
High-level Plan
Next Steps Project Planning & Infrastructure Goals Onboard new VPR Research Metrics Provide better definition for long duration activities Project Specific Goals eCOI – 2013 Disclosure Updates Animal Research – Forms, Program Assistant Conversion, Demographics, and ARIS Project Definition Pre-award – Data Analysis and Non-monetary Routing Portal – Research Application Links Integration, Signal Sign On (SSO), Expandable Application Content and Drill Down