The Career and Technical Education (CTE) Completer Follow-up 2015 Follow-Up of the 2014 CTE Graduates

Purpose of the Survey? An online survey of recent high school CTE graduates for the school year Required to meet federal and state regulations Allows VDOE and school divisions to evaluate their CTE programs Impacts school division performance measures: (5S1) Secondary Placement (Transition) Rate, and (5S1) Program Completer Response Rate on the Annual Performance Report (APR)

3 CTE Completer A CTE completer is a student who has met the requirements for a CTE concentration (sequence) and all requirements for high school graduation, or an approved alternative education program. CTE Concentration A CTE concentration is a coherent sequence of courses as identified in the course listings within the CTE Administrative Planning Guide (APG). Definitions

4 ALL SPECIAL POPULATIONS PERFORMANCE %(19 of 21) ( 5S1) Secondary Placement (Transition) Rate – CTE completers (based on CTE serving school division) will successfully transition from secondary school to employment, military, further education, or full-time equivalency of part- time combinations of transition indicators. Performance Standard: 5S1 Secondary Transition Rate = 90% Example: ALL CTE COMPLETERS %(35 of 37)95.65%(44 of 46)97.37%(37 of 38) Division Annual Performance Report

5 Performance Standard: 5S1 Completer Response Rate = 75% Example: ALL CTE COMPLETERS %(35 of 37)95.65%(44 of 46)97.37%(37 of 38) Completer Survey Response Rate

Why 75%?

Response Rates Your target: survey 75 percent (or more) of completers A high response rate allows more meaningful analysis of CTE programs.

Survey Results 77.19%

Survey Results

Role of the Cooper Center Design Web site Manage process of conducting survey Conduct data analysis Provide technical support and assistance

Step #1 Read the CTE Director’s memo and follow the directions Directions will also be available on the CTE Completer Follow-up Survey Web site.

Step #2 Download passwords and user names from the VDOE SSWS Dropbox

The lead CTE division administrator will receive two sets of usernames and passwords: One for division-level access One for school-level access SSWS – Dropbox

Division IDDivision NameUsernamePassword 1Anywhere County Public SchoolsAnywhere waSfLN03 1Anywhere County Public SchoolsAnywhere BrwAHk82 1Anywhere County Public SchoolsAnywhere RPFpFn13 1Anywhere County Public SchoolsAnywhere iVsypT81 1Anywhere County Public SchoolsAnywhere naBdKU83 1Anywhere County Public SchoolsAnywhere QbQpob86 1Anywhere County Public SchoolsAnywhere xKXxlv51 1Anywhere County Public SchoolsAnywhere IJiofko81 1Anywhere County Public SchoolsAnywhere PXAAKEiu0 1Anywhere County Public SchoolsAnywhere XUrtybw71 Excel Files Division IDSchool NumberSchool NameUsernamePassword 1580Cote HighCote rC45CU Cote HighCote wdI2iC Cote HighCote pjy6tO Cote HighCote Zkl5Wl Cote HighCote aWL7uP Cote HighCote uEAQtP Cote HighCote CUTA2m Cote HighCote JZLiw Cote HighCote adqmgt92 Division Access School Access

Step #3 Log in to the survey site

Conducting the Survey The Web site includes all of the information necessary to survey former students: Student names Students’ school Phone numbers CTE program areas

Step #4 Interview CTE Graduates

Labor force status

Improving Response Rates Good student contact information is key Multiple contacts are better than one

Divisions Decide Contact Methods

Use a 2-Step Approach 1.Electronic and/or mail (Send passwords to students and ask them to respond online or by mail.) 2.By telephone (Telephone students who don’t respond.)

Get Started Now for Next Year Prepare students for the upcoming survey. Collect contact information before students graduate. Consider asking for personal and parent/guardian phone numbers. Don’t forget college addresses.

Things to Remember Survey end date: July 1 st A minimum 75% response rate is required to meet your division level target (all users can monitor response rates online) Try electronic media for contacting students Don’t forget to view the results of the survey in the fall to assist with program evaluation and continuous improvement

Contact Us Questions about the Web site or survey process, please contact Annie Rorem at the Weldon Cooper Center at the University of Virginia at or call (434) For questions about policy and reporting requirements, please contact the Virginia Department of Education, Office of Career and Technical Education Services directly at or call (804)

Announcements CTE Director Memo #085-15: Completer Follow-up  Survey Web site will open March 30, 2015 Data Analysis Report (DAR) Next Video Streaming Sessions:  End-of-Year Financial Reports (March 12, 2015)  Master Schedule Collection, Spring and End-of-Year Student Record Collections, and CTE Student Performance Reports (March 19, 2015)

Session Evaluation Please take a few minutes to provide feedback about the benefit of this technical assistance video streaming session. Your input will be useful in our planning efforts for future video training sessions. The Survey Monkey link for the online evaluation is: