August 2009 Chapter Telecon Mary Beth Lech, CFCM, Fellow NCMA Chapter Relations Manager x419

1 Some changes at NCMA HQ Staff New Director of Certification—Chuck Woodside New Director of Standards—Karen Reuter New Director of Education—Susan Esprella Colon New Education Program Administrator—Kim Hollmann New Senior Accountant—Natasha Aliaj

2 Chapter Requirements FIVE Things due on or before Aug 31 st –Chapter Annual Report –List of your 2009 – 2010 Officers and Volunteers –Chapter Financial Report –Chapter Audit Report –Copy of the chapter bylaws Submit to

3 Why do you need to submit your chapter financial and audit reports to NCMA? Chapters can then be included in the NCMA Group for filing taxes with the IRS If we don’t receive your reports by 31 Aug, then you are not included and you are ON YOUR OWN to file with the IRS

4 IF all Five Items are received by Aug 31st Then the chapter is eligible for consideration for the Walter R. Graalman Award NO separate submission required for the Graalman award

5 Chapter Annual Report NO required format –BUT, limited to 6 pages –SHOULD be structured so that it describes what your chapter accomplished in support of 3 NCMA objectives –Describe what you did this past year NO additional backup information required –We believe in the Contract Management Code of Ethics

6 Objectives 1.Provide Value to Members 2.Connect NCMA to Members 3.Chapter Operated Effectively

7 Graalman Committee Chair Joan Wysoske Home Phone: Cell:

– 2010 Awards and Honors Committee Chair Janet Mattson Work Phone: Fax:

9 Chapter Rebate Program Chapter Presidents and Treasurers received a letter regarding the July 2009 BoD decisions on chapter rebates –Chapters submitting all required documentation will be eligible to receive a chapter rebate for PY 08 – 09 Chapter presidents received a list of chapter members as of June 30, 2009 Rebates will be capped at $500 –BoD decision to eliminate the retained rebate policy –BoD decision to eliminate future rebate payments

10 Chapter Grant Program At July 2009 BoD meeting, the BoD established a chapter grant program –Chapters with a demonstrated need will have to opportunity to apply for funding from NCMA to accomplish initiatives that support the chapter mission –Funds can not be used to routine chapter operations –$20,000 funded for chapter grants for PY 2009 – 2010 –Application sent to chapter presidents and is available on the NCMA Intranet –Due Sept 30, 2009 –Submit to

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12 Send in Your Chapter Election Results! Fifty chapters have already sent in their rosters and have certificates on the way Roster form is available on the NCMA Intranet in Chapter Management Links and then in FormsForms –Submit your roster to

13 Annual Performance Evaluation Chapter Leaders received an e mail with a link to the electronic survey in July This is YOUR feedback to NCMA –How did NCMA do? –Did we meet or exceed your expectations? If you haven’t replied, it’s not too late Need the link? Contact

14 Another New NCMA Chapter! Welcome to the College of William & Mary Chapter –Based in Williamsburg VA

15 Don’t forget the students! They are the future of NCMA They are the future of OUR profession What are you doing with your local students? –Invite them to your meetings –Invite them to network –Sponsor them with a student chapter

16 Chapter Directories Quite helpful tool…BUT The way you distribute can lead to unwanted data mining and annoying junk mail and spam mail for your chapter members Think about alternate methods to distribute to your chapter members

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19 Upcoming Audio Seminars September 22: Managing Subcontracts: Optimizing the U.S. Government’s Supply ChainManaging Subcontracts: Optimizing the U.S. Government’s Supply Chain October 20: Cost Realism: Key Points for Buyers and SellersCost Realism: Key Points for Buyers and Sellers November 17: Contractor Purchasing System Reviews (CPSRs)Contractor Purchasing System Reviews (CPSRs)

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21 Certification Exams at YOUR chapter! NCMA will offer the certification exams at your chapter! –YOUR chapter hosts, picks the test location and provides a proctor Chapters send in a REQUEST to host the exam and names the date, location, proctor –NO WALK INS! Only pre approved candidates may sit. –National grades and the exam results provided in approximately 15 working days –Exam fee: $50/members $90/non members –If your chapter is interested in participating in this new process, contact Chuck Woodside, Director of Certification at or x432 NEW!

22 The 28th annual Government Contract Management Conference is an ideal opportunity to connect with business, legislative, and political professionals to see how innovative acquisition and contract management processes can improve performance and enhance the bottom line for both government and industry. Explore recent and pending legislation, federal budgeting, service contracting, best practices, and small business utilization with outstanding speakers from government agencies, industry, private practice, and academia. Read more… Discounted registration rates available for groups of 5 or more. FREE Career Fair on Wednesday November 4 th Council of Fellows meeting on Wednesday evening November 4 th Fast track prep for CPCM and CFCM certification exams will be offered. Certification exams will be offered on site

23 Upcoming Events Save These Dates! Government Contract Management Conference 2009: November 4-6, 2009; North Bethesda Marriott, Bethesda, MD NCMA Habitat for Humanity Project: November 10 – 14, 2009; New Orleans LA Mid Year Leadership 2010: January 22-23, 2010, The Luxor, Las Vegas NV Aerospace and Defense Contract Management Conference 2010: March 25– ; Westin San Diego, CA ; Leadership Summit 2010: July 17, 2010 Ft. Lauderdale, FL World Congress 2010: July 18-21, 2010; Ft. Lauderdale, FL

24 Speaker(s) Needed at Mid Year I need a couple of chapter speakers who have successfully partnered or teamed with companies or other associations for workshops or seminars. I need you to chat for not more than 5 minutes and share your secret of success. Outstanding pay and benefit package Apply within (or contact Mary Beth)

25 State Business Filings for Chapters NCMA Counsel has advised that chapters must be in compliance with state business registration requirements –Specific for each state in order to do business in that state –A part of NCMA National Bylaws NCMA has not in our long history monitored chapters’ filings, or enforced this bylaw provision. –NCMA BoD believes that failing to comply with state requirements constitutes an unacceptable legal risk that must be remedied promptly. Current status: 12 states completed, more in work; one actual business license received back from the state (North Dakota!) NCMA will provide chapters with copies of documentation for your records Thank YOU volunteers for your time and effort!

26 Member Pro-Vita—The Deal of a Lifetime NCMA announces a new membership category—Member Pro Vita. This distinctive membership is an exceptional opportunity to enjoy a lifetime of NCMA membership benefits, strengthen your NCMA involvement, and eliminate annual dues—all for a one-time membership fee of $1,000. The average NCMA member spends 15+ years in the contract management profession, making this membership a positive investment in your future. This is literally the deal of a lifetime! Member Pro Vita memberships are nontransferrable and are offered to individual memberships only. This membership category does not apply to organizational members. Call NCMA Member Services at for more details.

27 Did You Know… NCMA can provide an insurance liability certificate for your chapter event? NCMA offers low cost credit card processing through our agreement with RBSWorldpay? NCMA can recommend a “pay as you use” event registration system?

28 Upcoming Awards Walter R. Graalman Award The Walter R. Graalman Award is a national award to outstanding chapters, with three categories of awards based on chapter size, and is presented by the NCMA president at the Mid Year Leadership Conference. No separate submission is required. Arthur G. Muller Annual Volunteer Award Nominations Due October 30 This award is intended to recognize NCMA members who have served, without compensation (other than reimbursement for out-of- pocket expenses), the association through their participation, contribution, and leadership in its activities. It is presented by the NCMA president at the Mid Year Leadership Conference. Blanche Witte Memorial Foundation Award Nominations Due November 15 This award is intended to recognize individual(s) who have made outstanding professional contributions to NCMA or their workplace in the preceding year. It is presented by the NCMA president at World Congress.

29 NCMA Social Networking Find us, follow us, and connect with each other on:

30 Celebrate 50 years of NCMA You can buy the special NCMA Chronicle commemorating NCMA’s 50 years The NCMA Chronicle features more than 200 pages taken from the history and traditions of the association. Lavishly illustrated with photographs from the entire organizational timeline and handsomely bound into a coffee table-quality volume, the Chronicle is a unique and fitting testament to the struggles and triumphs of the first generations of NCMA members. Order your copy today!

31 What’s On Your Mind ?

32 Thank you for joining us today Hope you are having a GREAT summer!

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