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Presentation transcript:

1 Excel Intro-InterfaceIntro-Interface

Copyright © 2007 Prentice-Hall. All rights reserved 2 Opening Screen Grid – complete with grid lines – just like a lined piece of paper Whole lot of stuff up here Some more stuff down here Rows have row numbers Columns have column letters

Copyright © 2007 Prentice-Hall. All rights reserved 3 Opening Screen – the top part Menu bar Ribbon Formula Box Name Box QAT = Quick Access Toolbar Worksheet Row numbers Column labels = letters Function handle

Copyright © 2007 Prentice-Hall. All rights reserved 4 Showing/Hiding the ribbon (Ctrl – F1) Showing the ribbon – not minimized RtClk – ‘Minimize the ribbon’ Hiding the ribbon - minimized RtClk – Uncheck ‘Minimize the ribbon’ or Ctrl – F1 or 1xClk here

Copyright © 2007 Prentice-Hall. All rights reserved 5 Giving Excel commands EG: 1xClk on the menu and the subsequent icon Almost all computer programs work the same way. You can either: ALT-{letter} will trigger menu commands The ALT key displays the keyboard shortcut which will activate a menu command. 1. use the mouse to click (or double click) a menu item or an icon or 2. you can use the keyboard to enter a sequence of letters (or numbers) to select a further item or execute a command There are also CTRL-{letter/number} combinations that will trigger some commands directly A general idea for you to think about!

Copyright © 2007 Prentice-Hall. All rights reserved 6 Giving Excel commands 1xClk on the menu and the subsequent icon Menu bar ALT-{letter} ALT key shows the shortcut

Copyright © 2007 Prentice-Hall. All rights reserved 7 Opening Screen – the top part At the bottom of each section there is a secton title And to the right there is a small button with an arrow – 1xClk it and a dialog box-window appears that extends the commands for that section

Copyright © 2007 Prentice-Hall. All rights reserved 8 Opening Screen – the bottom part View mode Status bar Status

Copyright © 2007 Prentice-Hall. All rights reserved 9 View of Screen – Page Layout View (Landscape)

Copyright © 2007 Prentice-Hall. All rights reserved 10 HandyCalc Highlight the range Read the item Count And the Sum

Copyright © 2007 Prentice-Hall. All rights reserved 11 Non-contiguous cells Highlight the non-contiguous range Read the item Count And the Sum

Copyright © 2007 Prentice-Hall. All rights reserved 12 Screen – the Zoom slider Zoom slider Keyboard Shortcut: Use Crtl-Scroll wheel (Mouse) - will zoom the worksheet Do it now and watch the zoom slider change

Copyright © 2007 Prentice-Hall. All rights reserved 13 The TABS There are usually 3 Worksheets in a new Workbook You can create more worksheets by 1xClk on this icon This is the Navigation control so you can move the TABS area left or right RtClk here (in the Nav control) to see a dropdown list of TABS This scroll bar will move the workbook left or right in the screen

Copyright © 2007 Prentice-Hall. All rights reserved 14 The TABS RtClk a TAB This drop-down list appears

Copyright © 2007 Prentice-Hall. All rights reserved 15 Moving the QAT (Quick Access Toolbar) The QAT appears above the menu by default RtClk the QAT and a popup menu appears – like this And now it is shown below the menu (and the ribbon) Select the item ‘Show Quick Access Toolbar Below the Ribbon’

Copyright © 2007 Prentice-Hall. All rights reserved 16 Adding items to the QAT (Quick Access Toolbar) Let us add the Set Print Area command to the QAT Find the command in the ribbons This icon is the required shortcut The Command sequence is: Page Layout Menu >> Select the Print Area icon >> RtClk it and this window appears RtClk it again and this window appears – select this item ‘Add to Quick Access Toolbar’

17 That’s all folks! The End

Copyright © 2007 Prentice-Hall. All rights reserved 18 Excel Questions Why would you name a range instead of using the address? How would you select a worksheet you cannot see? Are columns numbered or lettered? What does 2xClk mean? How do you minimize the ribbon – the shortcut? What does the fx next to the formula bar mean? Where is the icon to minimize the ribbon? How do add a worksheet? How do you zoom the worksheet? Why add an icon to the QAT?