June 21, 2012

Objectives  Grouping and ungrouping worksheets  Applying formulas and formatting to multiple worksheets  Referencing cells and ranges in other worksheets

Using Multiple Worksheets  Why Use Multiple Worksheets? Makes it easier to group and summarize data Speeds up processing and searching time Can easily distribute smaller chunks of data to other parties

Using Multiple Worksheets  Think about standardizing the layout of each worksheet Enables several Excel tools to be used to speed up data entry and formatting Makes data easier to read and analyze for the end user. Not spending time figuring out different layouts for similar data

Grouping Worksheets  A worksheet group is a collection of two or more selected worksheets  Worksheet groups duplicate edits across all group members Insert or edit functions Formatting  Worksheets groups are usually temporary, but can be saved with a file save.

Grouping Worksheets  To select an adjacent group Click the sheet tab of the first worksheet in the group Press and hold the Shift key Click the sheet tab of the last worksheet in the group

Grouping Worksheets  To select a nonadjacent group Click the sheet tab of one worksheet in the group Press and hold the Then left click the sheet tabs of the remaining worksheets to place in the group.

Grouping Worksheets  To ungroup the worksheets Click the sheet tab of a worksheet not in the group Or Right-click the sheet tab of any worksheet in the group, then click Ungroup Sheets on the shortcut menu

Exercise  Grouping worksheets  Insert functions in a worksheet group  Apply formatting to a worksheet group This Example use the workbook: NM Practice to format 4 sheets of data simultaneously

Copying Worksheets within a Workbook  Select the sheet tabs of the worksheets you want to copy  Press and hold the  Drag the worksheet tab in front of, or behind, the desired tab  Rename the new copy

Copying Worksheets to Another Workbook  Select the sheet tabs of the worksheets you want to copy  Right-click the sheet tabs, and then click Move or Copy on the shortcut menu  Click the To book dialog drop-down arrow  Select the existing workbook name (or select to create a new workbook)

Copying Worksheets to Another Workbook  To create copies of the worksheets, click the Create a copy check box  Clear the Create a copy check box to move the worksheets from one workbook to another  Click the OK button

Entering a Formula That References Another Worksheet  Start formula as normal (with an = sign)  Click the sheet tab for the worksheet  Click the cell or range of cells you want to reference  When the formula is complete, press the

Using 3-D References  A 3-D reference refers to the same cell or range in multiple worksheets in the same workbook  Syntax: Start Sheet:End Sheet!Cell (or range)

Using 3-D References  Start formula as normal, with =( Click the sheet tab for the first worksheet in the worksheet range press and hold the click the tab for the last worksheet in the worksheet range Select the cell or range to reference, and then press the

Exercise - Part 2  Copying worksheets to add a sheet  Referencing cells and ranges in other worksheets  Using 3-D references This Example use the workbook: NM_Practice2 to summarize 4 sheets of data simultaneously