1. Chapter 5 Consolidating Data

2. Agenda Three dimensional workbook Worksheet reference Grouping multiple worksheets for formula and formatting Use the AutoFormat command Documentation worksheet Linking workbook

3. Three-Dimensional Workbook Tabs at bottom display worksheet names –Active worksheet is highlighted –Click a different tab to make that worksheet active Displaying multiple windows –Window menu, new window –Window menu, arrange –Tiled: each window occupying part of the screen –Cascade: windows overlaying each other with the title bar of each window visible Clicking a window to make it active –Only one active window –Commands only applying to the active window

4. Copying Worksheets Copying cells from one workbook and pasting in another Copying worksheet from one workbook to another –Clicking the worksheet tab for copying –Pressing and holding the Ctrl key and dragging the worksheet to the new workbook

5. Worksheet References Referencing cells in other worksheets of the same workbook –Requiring the name of the worksheet before the cell range Exclamation mark separating worksheet and cell reference –= Atlanta!B3 + Boston!B3+Chicago!B3 –Worksheet reference is absolute –Cell reference can be absolute, relative, or mixed

6. 3-D References Spanning two or more worksheets in a workbook Worksheet names separated by colon Exclamation mark separating worksheet reference from cell reference –=SUM(Atlanta:Chicago!B3) Includes every worksheet between Atlanta and Chicago –The cell range must be identical in every worksheet

7. Grouping Worksheets Grouping worksheets for enter or formatting data in multiple worksheets in a workbook –Clicking the first worksheet tab for grouping –Pressing and holding the Shift key and clicking the last worksheet for adjacent grouping –Pressing and holding the Ctrl key and clicking the other worksheet for nonadjacent grouping Ungrouping the sheets before doing something in one sheet only

8. AutoFormat Command Applying a predefined format to selected cells Selecting cells, Format menu, AutoFormat, selecting a specific format

9. The Documentation Worksheet Containing vital descriptive information Making the workbook easier to use for the future Cell formulas for more documentation Naming a view (value or formula): View menu, custom view, add

10. Linking Workbooks Including external reference, worksheet reference, and cell reference External reference: reference to another workbook –Surrounded by brackets: [SF]sheet1!$B$4 Absolute for workbook reference and worksheet reference Absolute, relative, or mixed for cell reference

11. Dependent and Source Workbooks Source workbooks containing referenced data used by dependent workbooks Dependent workbooks containing external references to those source workbooks A broken link: moving or deleting a source workbook –Changing link: Edit menu, links

12. Workspace Enabling to open multiple workbooks in one step Do not contain the workbooks File menu, save workspace

13. MIS Properties of the workbook: File menu, properties Edit within a cell: Tools menu, options, edit, edit directly in a cell Spelling check: spelling button Creating a custom series: Tools menu, options, custom list, new list, enter items

14. Points to Remember Three dimensional workbook Worksheet reference Grouping multiple worksheets for formula and formatting Use the AutoFormat command Documentation worksheet Linking workbook

15. Assignments Exercises: 4 & 7 Due date: