National Institute of Food and Agriculture – NIFA Financial Operations Branch (FOB) OBLIGATE AUTHORIZE ASAP PMS RECONCILE.

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Presentation transcript:

National Institute of Food and Agriculture – NIFA Financial Operations Branch (FOB) OBLIGATE AUTHORIZE ASAP PMS RECONCILE

The Financial Operations Branch (FOB) serves as the focal point for the agency’s financial management activities plans, directs, coordinates, and manages programs of payments for formula funds, grants, cooperative agreements, special projects, and other Federal assistance instruments administered by NIFA coordinates the financial assistance activities with Department of Health & Human Services –Payment Management System (DHHS – PMS) and the Automated Standard Application for Payments (ASAP.) 2

Structure of FOB Tonya Johnson Chief, Financial Operations Branch Financial Operations Officer Marc Gott FMS 2 – Section Leader Supervisory Accountant Vacant FMS 1 – Section Leader Supervisory Accountant 3

FOB- Funds Management Section 1 (FMS 1) (FMS1) – consists of two separate teams the Payment and Operations Team (POT) and the Recipient Reporting Team (RRT). POT – daily operations consists of :  verifying awards for recommendations  obligating and authorizing funds in CREEMS,  allocating funds in the Payment Management System (PMS)  allocating funds in the Automated Standard Application for Payments (ASAP)  preparing reports to our Budget office  creation of FDC codes which identify the specific program 4

FOB-Funds Management Section 1 (FMS 1 ) RRT – daily operations consist of :  grant close out-process (10,000+ grants)  receipt of all SF-269s 2006 and prior  problems associated with accessing the PMS  tracking all grants from 1996 to present ensuring close out  identifying new grants that are eligible for close out  notifying all grantees with canceling funds at the beginning of the fiscal year that funds will be de-obligate at 09/30/20xx.  enforcing status reports required within the 90 days expiration date of the grant 5

(FMS2) is conspired of two separate teams. Cash Reconciliation Team (CRT 1 and CRT 2). CRT 1 and CRT 2 - reconciles the cash (1010 account) and other ledger accounts with reports from Treasury. Specifically CRT 1 and CRT 2 are responsible for:  monthly Fund Balance with Treasury (FBWT) reconciliation  reconcile 61 Treasury Symbols monthly which identify the year of appropriation  reconcile and resolve any un liquidated obligations  reconcile and resolve any abnormal balances on the financial statements  establish inter-agency agreements  process government to government payments (IPAC)  serves as the audit liaison for the agency FOB-Funds Management Section 2 (FMS 2 ) 6

FOB – Points of Contacts Tonya Johnson – FOB Branch Chief Main Number: Fax Number : FMS 1 – Section Leader (VACANT) contact branch chief  Jameal Clark (POT-team leader)  Sophia Wilson (RRT-team leader) FMS 2 – Marc Gott- Section Leader  Jeffrey Sweet (CRT 1 –team leader)  Linda Ning (CRT2 – team leader) 7