1. eGrants and Grants Management CSREES’ C-REEMS General Overview USDA eGrants Working Group September 10, 2002 Bob MacDonald

2. eGrants and Grants Management C-REEMS Overview These slides are meant to show the true capabilities of CSREES’ C-REEMS system and contain real data, some of which may not be public information. PLEASE DO NOT DISTRUBITE OR PRESENT THIS INFORMATION TO ANYONE OUTSIDE OF USDA.

3. eGrants and Grants Management C-REEMS Overview

4. eGrants and Grants Management Universities Businesses Individuals Presidential Initiative E-Grants Agency CSREES Communications & Distribution System C-REEMS Document Management System Web-Based Peer Review System Federal DHHS - PMS FAADS

5. eGrants and Grants Management C-REEMS Overview C-REEMS Features: –Existing government-owned solution Currently supports 50% USDA’s applications & 22% USDA’s awards –End-to-end grants data system Agency grants budget and funds management Proposal management Programmatic review – internal and external Proposal recommendation and award Funds authorization, payment, and draw-downs (with DHHS Payment Management System) Reporting – Ad hoc and canned

6. eGrants and Grants Management C-REEMS Overview C-REEMS Features: –End-to-end grants data system (cont’d) Extensive data and rules validation Manages CSREES’ entire $1 billion assistance budget (grants, cooperative agreements, formula funds) Contains: –80,000 proposal records –6,700 active AORs, 36,000 Project Directors from more than 500 institutions –50,000 potential proposal reviewers –650,000 funds draw-down transactions

7. eGrants and Grants Management C-REEMS Overview C-REEMS Features: –End-to-end grants data system (cont’d) Oracle 8i database, Oracle 9i Application Server Currently 136 tables, 172 screens, 144 reports Currently client/server (expect browser-based in fall 2002)

8. eGrants and Grants Management ModulesImportant Shared Functions

9. eGrants and Grants Management ProposalsAppropriation Award Recommendation (RAD) Proposal Data Entry Proposal Review (Program Offices) Budget Entry (Budget Office) Funds Availability & FDC Codes (Funds Management Branch) Processing & Obligation of Award (Awards Branch) Funds Authorization & Disbursement (FMB/DHHS) Award Notification (Awards Branch) Reporting (Awards Branch, FMB, Program) Post-Award Management (Program, FMB, & Awards Branch) C-REEMS Data Flow Institutions (AORS) Project Directors ----------- Reviewers

10. eGrants and Grants Management Award Edit Screen Review basic info Review funding Add basic award data Legal authority Instrument Generate award docs Data Control A = Awarded, results in: Locked fields (gray) Disabling buttons (gray)

11. eGrants and Grants Management

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13. eGrants and Grants Management Change Log Audit trail

14. eGrants and Grants Management Detail Buttons

15. eGrants and Grants Management Detail Buttons

16. eGrants and Grants Management Flexible funding Multiple accounts Multiple FYs

17. eGrants and Grants Management Award Mgmt Info Check for late reports Add award info Contacts Award date Provisions

18. eGrants and Grants Management ProposalsAppropriation Award Recommendation (RAD) Proposal Data Entry Proposal Review (Program Offices) Budget Entry (Budget Office) Funds Availability & FDC Codes (Funds Management Branch) Processing & Obligation of Award (Awards Branch) Funds Authorization & Disbursement (FMB/DHHS) Award Notification (Awards Branch) Reporting (Awards Branch, FMB, Program) Post-Award Management (Program, FMB, & Awards Branch) C-REEMS Data Flow Institutions (AORS) Project Directors ----------- Reviewers

19. eGrants and Grants Management