1. 2010 National Extension and Research Administrative Officers’ Conference Session #10, May 17 th, 2010: 2:45-4:00 Session #24, May 18, 2010: 10:15 – 11:15 Madison, Wisconsin Wanda Walker Senior Staff Accountant/Analyst Office of Extramural Programs

2. Topics to Be Covered 1.Implementation 2.Understanding the use of the Data Universal Numbering System (DUNS) 3.ASAP Recipient Organization Processes 4.Questions & Answers Automated Standard Application for Payments (ASAP)

3. Automated Standards Application for Payments (ASAP) (cont’d) Implementation  Pilot program for the Biomass Research Grants  Consisted of approximately 56 grant awards to various recipients  Began enrolling recipients on January 15, 2009  Initiated enrollments for more than 20 Land-grant universities and non-profit recipients  Pilot program was completed in June 2009

4. Automated Standard Application for Payments (ASAP) (cont’d) Implementation  After the pilot program, ASAP was implemented for new FY 2009 programs. They were:  Specialty Crop Research Initiative (SCRI)  Beginner Farmers and Ranchers Development Program (BFRDP)  Biomass Research and Development Initiative (BRDI)  New Era Rural Technology Program  Agriculture and Food Research Initiative (AFRI)

5. Automated Standard Application for Payments (ASAP) (cont’d) Implementation  Full implementation October 2010 Formula Grants, Competitive and Non-competitive, Small Business, and Bio-tech awards

6. Automated Standard Application for Payments (ASAP) (cont’d) Why the Change?  Better Customer Service  More Transparency  Easier cash reconciliation

7. Automated Standard Application for Payments (ASAP) (cont’d)  Automated Standard Application for Payments Operated and maintained by the Financial Management Service (FMS) at Department of the Treasury Allows grantees to draw from accounts pre- authorized by federal agencies. Web and role based access.

8. Automated Standard Application for Payments (ASAP) (cont’d) Enrollment Initiator begins process POC receives password POC defines recipient org officials HOO approves all officers FO enters bank acct info FO attaches org to CSREES ALC Prenote process FO gets date when acct should be avail Account is set up and authorization is entered Recipient receives email