General Assembly 2 - JERICO - 1 Patrick Farcy I Ifremer I Financial Management WP11 Jerico GA I Oslo I Norway

General Assembly 2 - JERICO - 2 Tables of content Milestones M24 report M36 report preparation

General Assembly 2 - JERICO - 3 Contract period :  01/05/ /04/2015 (48 months) Reporting periods :  P1 : 01/05/201131/10/2012 (18 months)  P2 : 01/11/ /04/2014 (18 months)  P3 : 01/05/ /04/2015 (12 months) Intermediate reports :  One internal report 9 months after the beginning of the contract (31/01/2012),  One report at mid-term stage of the project (30/04/2013), with scientific and financial review to follow the progress of the WP and Tasks. 1. Milestones

General Assembly 2 - JERICO - 4 Milestones M24 report M36 Report preparation

General Assembly 2 - JERICO M24 report (1) The M24 report covers the period from November 1 st 2012 to May 31 st 2013 and the objectives are double : - to check out the project progress, both in terms of tasks done on each work package and on the status of expenses incurred by each partner for the project, - to be fully operational with the official interim reporting M18. The financial statement has been done with one templates to fill in by each beneficiary (same as presented in the next slides).

General Assembly 2 - JERICO - 6 Main remarks : 1- The Templates have been filled in by all the partners apart two beneficiaries (IBWPAN and INGV) without any time or costs involved during the first nine months, 2- No costs presented for Trans National Activity (WP7 and WP8) as no internal calls was set up during the period. 3- Many messages and confusions about the indirect costs for the coordination activity : you must declare your proper actual Indirect Costs (with your method of calculation) without taking account the threshold of 7% reimbursement by the EC. When you will fill in your actual indirect costs in the FORM C via the participant portal, the calculation of the part of EC reimbursement will be automatic. 2. M24 report (2)

General Assembly 2 - JERICO - 7 Milestones M24 report M36 Report preparation

General Assembly 2 - JERICO M36 report preparation (1) Beneficiary 2 Beneficiary 3Beneficiary N 2- Template & Form C Filled out 3 - Transmission to Revised & approved reports 1- Template & Form C COORDINATOR Project officer in Brussels

General Assembly 2 - JERICO M36 2 nd PERIOD REPORTING THE MANAGEMENT HAS SEND THE INSTRUCTIONS TO USE - FOR TECHNICAL REPORTING USE GOOGLE+ 7swuGSBKC35SlkQLaJrcb341VIHOJD8sGp9pml4/edit?usp=sharing - FOR FINANCIAL REPORTING SEE MY MAIL (FARCY) from :05 JERICO M36 REPORTING TECHNICAL REPORTING DEAD LINE: END OF MAY FINANCIAL REPORTING AND DRAFT FORM C: 10 JUNE ACKNOLEDGE OF THE MANAGEMENT: 20 JUNE ALL FORM C SIGNED BY FSIGN: END OF JUNE CONSOLIDATION OF THE REPORT: 1st WEEK OF JULY

General Assembly 2 - JERICO M36 report preparation Activity/financial reporting is a main contractual duty for all FP7 Reports include : Periodic reports delivered to the EC 60 days after the end of each reporting period One final report at the end of the project, and on request, short progress reports within the main reporting periods. A Certificate on Financial Statements (CFS) is mandatory for every claim (interim or final) in the form of reimbursement of costs, when the accumulated amount of requested funding is equal or superior to €.

General Assembly 2 - JERICO M36 report preparation Front page by Coordinator Declaration project coordinatorby Coordinator 1. Publishable summaryby Coordinator + WP leaders Scientific work progress 2. Project objectives of the periodby Coordinator + WP leaders 3. Work progress, during period (WP)by Coordinator + WP leaders 4. WPs deliverables & milestones tablesby Coordinator + WP leader Management & financial issues 5. Project managementby Coordinator + Partners 6. Explanation of the use of the ressources by each partner 7. Financial statements (Forms C) Summary financial report table by each partner by Coordinator Using UE internet Participant Portal 8. Certificates on Financial statement List of certificates by each partner by Coordinator Reporting : who does what ?

General Assembly 2 - JERICO M36 report preparation Reporting : which documents ? FORM C for combination of Collaborative Project & Coordination and Support Action (CP & CSA) declined the costs by activity (RTD, coordination, support, management). One template from the coordinator to comply with EC requirements about reporting, based on tables presented on the project reporting EC guide : -explanation of use of resources by each beneficiary for the period with work package reference Two useful Guidelines in Cordis website : Financial issues : ftp://ftp.cordis.europa.eu/pub/fp7/docs/financialguide_en.pdf ftp://ftp.cordis.europa.eu/pub/fp7/docs/financialguide_en.pdf Project reporting : ftp://ftp.cordis.europa.eu/pub/fp7/docs/project_reporting_en.pdf

General Assembly 2 - JERICO M36 report FORM C Template to fill in by each beneficiary through the Participant portal website :

General Assembly 2 - JERICO M36 report preparation (6) Template for detailed costs :

General Assembly 2 - JERICO - 15 Thank you for your attention