Lee Alatorre’s 5-Step Withdrawal Process Presented by: Lee Alatorre, Collection Development Consultant Librarian Virginia Bigler (Taft HS, Northside ISD) amidst 1,000 books withdrawn in 1 day using this process Rev. 9/7/15

Standard III. Learner-Centered Technology and Information Access -- Strategies for Librarians Exemplary Program Development Recognized Program Development Acceptable Program Development Below Standard Program Development A. Provides a balanced and current collection of at least 12,000 books, audiovisual software, and multi-media or 20 items per student at elementary level, at least 18 items per student at middle school level, and at least 16 items per student at high school level, whichever is greater. A. Provides a balanced and current collection of at least 10,800 books, audiovisual software, and multi-media, or at least 18 items per student at elementary level, at least 16 items per student at middle school level, and at least 14 items per student at high school level, whichever is greater. A. Provides a balanced and current collection of at least 9,000 books, audiovisual software, and multi-media, or at least 16 items per student at elementary level, at least 14 items per student at middle school level, and at least 12 items per student at high school level, whichever is greater. A. Provides a balanced collection of less than 9,000 books, audio-visual software, and multimedia, or less than 16 items per student at elementary level, less than 14 items per student at middle school level, and less than 12 items per student at high school level, whichever is greater. B. Maintains an overall average age of collection of less than 11 years with special attention for specific disciplines in accordance the CREW Method usage and MUSTIE negative factors as outlined in the CREW Method. B. Maintains an overall average age of collection of less than 13 years with special attention for specific disciplines in accordance with the CREW Method usage and MUSTIE negative factors as outlined in the CREW Method. B. Maintains an overall average age of collection of less than 15 years with special attention for specific disciplines in accordance with the CREW Method usage and MUSTIE negative factors as outlined in the CREW Method. B. Maintains an overall average age of collection of 15 or greater years. NOTE: SEE GLOSSARY SLIDE FOR DEFINITIONS OF CREW AND MUSTIE. Rev. 9/7/15

Compare your last 2 or 3 TitleWise Analyses: WILLIAM H TAFT HIGH SCHOOL Analysis Overview Date of Analysis: Circulation System: SirsiDynix SirsiDynix SirsiDynix Data Integrity: 99.92% % 99.98% # of Records: 35,962 27,005 25,662 # of Holdings: 41,459 30,084 28,604 Recognized Call #s: 41,427 30,083 28,598 Average Age: Enrollment: 2,453 2,629 2,786 Items per Student: WILLIAM H TAFT HIGH SCHOOL Analysis Overview Date of Analysis: Circulation System: SirsiDynix SirsiDynix SirsiDynix Data Integrity: 99.92% % 99.98% # of Records: 35,962 27,005 25,662 # of Holdings: 41,459 30,084 28,604 Recognized Call #s: 41,427 30,083 28,598 Average Age: Enrollment: 2,453 2,629 2,786 Items per Student: Rev. 9/7/15

Where are you current (last 10 yrs)? Where are you old (beyond 15 yrs)? Collection Analysis by 100s _________Average Age________ The Hundreds Divisions 7/2012 2/20134/ Generalities Philosophy & Psychology Religion Social Sciences Language Natural Sciences/Mathematics Technology The Arts Literature and Rhetoric Geography and History Hundred Divisions Totals Collection Analysis by 100s _________Average Age________ The Hundreds Divisions 7/2012 2/20134/ Generalities Philosophy & Psychology Religion Social Sciences Language Natural Sciences/Mathematics Technology The Arts Literature and Rhetoric Geography and History Hundred Divisions Totals Rev. 9/7/15

Where are you current (last 10 yrs)? Where are you old (beyond 15 yrs)? Add’l Categories 7/2012 2/2013 4/2015 General Fiction Reference Biography Professional Story Collection Easy A/V French (99 items) German Reserve (2 items, returned to section)2007 n/a n/a Spanish Additional Category Listings Totals Combined Totals Add’l Categories 7/2012 2/2013 4/2015 General Fiction Reference Biography Professional Story Collection Easy A/V French (99 items) German Reserve (2 items, returned to section)2007 n/a n/a Spanish Additional Category Listings Totals Combined Totals Rev. 9/7/15

Step 1a: Review the most recent TitleWise Analysis for: Age-Sensitive Categories: % Reduced Dewey Ranges Acceptable Age (Years) # Items # Aged (%) Since (5 realistic) (37.93%)81% (70.23%)48% (71.90%)26% (32.64%) 4% (75.00%)62% (74.53%)73% (69.74%)61% (78.89%)34% (86.59%)71% Rev. 9/7/15 47% overall net reduction since 7/16/12

Step 1b: Review the most recent TitleWise Analysis for: 4/14/15 Decade # of Books , , , ,784 No year given/ out of range-- 51 Total 28,604 Rev. 9/7/15 7/16/12 Decade # of Books , , , , ,358 No year given/ out of range Total 41,459 Publication date correction

Rev. 9/7/15 Average Age, 4/14/15

Step 1c: Review the most recent TitleWise Analysis for: Detail by 10s: Avg. Age # % of Coll. 800 Literature and Rhetoric % 810 American Literature in English % 820 English/Old English Literatures % 830 Literatures—Germanic Languages % 840 Literatures—Romance Languages % 850 Italian, Romanian, etc % 860 Spanish/Portuguese Literatures % 870 Italic Literatures, Latin % 880 Hellenic Literatures/Cl. Greek % 890 Literatures of Other Languages % Literature & Rhetoric (800s) Total , % Rev. 9/7/15

Step 2: Print the list(s) for the areas that you want to start weeding. Detail by 10s:Avg. Age # % of Coll. 140 Specific Philosophical Schools % 180 Ancient,... Philosophy % 190 Modern Western Philosophy % Collection Analysis - Detail by 10s Specific Philosophical Schools This report identifies the specific titles in your collection that fall within this category Call # Title Author Year Barcode 140 BEN Constructing a life philosophy : Bender, David L., MIL The transcendentalists, an anthology. Miller, Perry HUB Dostoevsky, Kierkegaard, Hubben, William, MAC Existentialism. Macquarrie, John SAR Being and nothingness; Sartre, Jean Paul, CON Puritans and pragmatists : Conkin, Paul Keith Rev. 9/7/15

Step 3: Pull the books: Pull items on the list(s). Pull a full list or a cart’s worth If you have the space to store them until you can get to them, pull more than one cart’s worth if you need it to complete a list or if you want to have another cart ready to go Rev. 9/7/15

Steps 4a & 4b: Consider each item for withdrawal (a 5-part process): Check stats on each item in library software: # of checkouts # of in-house uses Last time discharged Last user If it’s been used within the last 2-3 years, check whether the newest schools have the item and, if so, whether it’s been used there. Rev. 9/7/15

Library Software Maintenance Page Rev. 9/7/15

Step 4c: Consider each item for withdrawal (a 5-part process): If you need the item, check whether you already have current materials on hand that meet the need. Rev. 9/7/15

Conduct a Subject or Keyword Search Rev. 9/7/15

Steps 4d & 4e: Consider each item for withdrawal (a 5-part process): If you don’t, look for newer materials and add to a Withdrawal Replacement list in Titlewave. If you can’t find a better replacement, keep it, but place a note in your software’s Notes area so that the next time you pull the item for withdrawal consideration, you know what you’ve already discovered. Withdraw the book from your collection. Rev. 9/7/15

Get Help! Rev. 9/7/15

Step 5: Make catalog corrections As you’re looking for books on the lists and searching the catalog for various stats, you will find catalog errors such as: Items attached to incorrect records; if you’re keeping it, fix it! Items that have had renewed copyrights that aren’t reflected in the record. If the renewed copyright meets your parameters for currency, fix it! Rev. 9/7/15

Steps 5c & 5d: Make catalog corrections Items that have incorrect or incomplete call numbers; fix them! Items that you’d rather move to another section (e.g., all career books in 331.7, all Science Fair books in 508.7, etc.); this is a great way to identify and pull these items and place them on a cart to work with as you find time. Taft’s College, Career, & Testing Section Rev. 9/7/15

FINALLY... my personal belief: Too many librarians don’t weed or don’t weed ENOUGH because they see it as a chore. If you take a systematic approach to it using tools that are readily at your disposal, you CAN have fun and discover that your library can look like this: BEFORE: SHELVES PACKED! AFTER: NOT CROWDED; DISPLAY SPACE! Rev. 9/7/15

CREW: Continuous Review, Evaluation, and Weeding MUSTIE: Misleading, Ugly, Superseded, Trivial, Irrelevant, Elsewhere (see p. 46 in CREW Manual for examples and/or qualifiers of these terms) Glossary Rev. 9/7/15

Useful Links CREW: A Weeding Manual for Modern Libraries (revised 2012 to include section on ebooks): School Library Standards (2005): Follett Library Resources Titlewave Login Page: Opens in Titlewave login page; after logging in, you can search for replacement items. To get to TitleWise Analysis, click the down arrow in the “Your Account” tab, then click on TitleWise Analyses and select the analysis you want to view. Rev. 9/7/15