Electronic Thesis and Dissertation Initiative at Indiana State University(ISU) where to start and where to go Valentine Muyumba (Chair of Cataloging and Acquisitions) Xiaocan (Lucy) Wang (Digital Repository Librarian) OVGTSL 2011 Miami University Oxford, OH May 15, 2011

ETD Initiative at ISU Outline  First Section—where to start Bring in ETDs into ISU Institutional Repository, Sycamore Scholars Bring in ETDs into ISU Institutional Repository, Sycamore Scholars  Second Section– where to go Ingest ETDs from Sycamore Scholars to MetaArchive distributed Preservation Network Ingest ETDs from Sycamore Scholars to MetaArchive distributed Preservation Network

ETD Initiative at ISU  Global Environment Technologies--Internet Technologies--Internet Open access movement Open access movement Scholarly communication Scholarly communication Patrons’ needs Patrons’ needs The development of ETD The development of ETD Economic Climate Economic Climate

ETD Initiative at ISU  Who are involved? Digital Repository Committee Digital Repository Committee Cunningham Memorial LibraryCunningham Memorial Library Dean Dean Library departments: Special Collections, Cataloging and Acquisitions, Systems, Reference, … Library departments: Special Collections, Cataloging and Acquisitions, Systems, Reference, … College of Graduate and Professional StudiesCollege of Graduate and Professional Studies  2010 Spring -- No more paper copy

ETD Initiative at ISU  Where to “store” Institutional Repository Institutional Repository Digital collections: the intellectual output of a single or multi-group communityDigital collections: the intellectual output of a single or multi-group community A set of services for the management and dissemination of digital materialsA set of services for the management and dissemination of digital materials Sycamore Scholars It collects, preserves, and provides open access to ETDsIt collects, preserves, and provides open access to ETDs

ETD Initiative at ISU  None-exclusive distributed license  “I, the author and copyright owner, grant to Indiana State University the non-exclusive right to reproduce, distribute, perform, and/or display my submission (including the abstract and any supplementary materials) in whole or in part, worldwide in print or an electronic format, whether in existence now or developed in the future, in any medium, including but not limited to audio or video, for the sole purpose of preserving and providing free, open electronic access to my work. I further agree that Indiana State University will utilize evolving current best practices to ensure preservation and/or distribution.”

ETD Initiative at ISU  How to submit ETD submission template ETD submission template NDLTD ETD-MS schema:NDLTD ETD-MS schema: Dublin Core ETD Metadata Schema:Dublin Core ETD Metadata Schema: Author, Title, Alternative Title, abstract, Subjects, type, date, Degree, level, department, committee chair, committee members, imprint, notes, language, statement of responsibility, identifier….

ETD Initiative at ISU ETD submission and catalog workflows ETD submission and catalog workflows

ETD Initiative at ISU  ETD authority control LCSH Name Authority

ETD Initiative at ISU

 Increase ETD visibility  Google Google  Google Scholar Google Scholar Google Scholar  OAIster: (Union Catalog of Digital Resources, academically-oriented digital resources) OAIster  OpenDOAR (Directory of Open Access Repositories) OpenDOAR  ROAR (Registry of Open Access Repositories) ROAR

ETD Initiative at ISU  Promote research and scholarship  Supporting formats:  Text (e.g. PDF, word documents); PowerPoint files; Media (video, audio, graphics); Specialized formats (Mathematical workbook, SPSS system file, etc.); HTML web pages; …  Typical types of materials :  Faculty publications, pre-publications, working papers; Student projects; Theses & dissertations; Tech reports; Data sets and files; Grant proposals; learning objects; Digital special collections; Grey literature; … Scholarly impact Scholarly impact

ETD Initiative at ISU  Dublin Core record in the Digital Gateway

ETD Initiative at ISU  Converted MARC records in Millennium 

ETD Initiative at ISU  ETD record at ISU OPAC

ETD Initiative at ISU  How to “circulate” or access Full text, open access Full text, open access Sycamore Scholars, Google, Google Scholars, OpenDOAR, ROAR, …Sycamore Scholars, Google, Google Scholars, OpenDOAR, ROAR, … OpenDOAR ISU OPAC ISU OPAC WorldCat WorldCat

ETD Initiative at ISU  workflow College of Graduate and Professional Studies ISU Online Catalog WorldCat Digital Collection Gateway Cataloging department Special Collections Library Sycamore Scholars OCLC WorldCat

ETD Initiative at ISU  Second Section  ISU ETD Preservation

ETD Initiative at ISU Digital Preservation Digital Preservation “Digital preservation combines policies, strategies and actions that ensure access to digital content over time.” - ALCTS Definition efdigpres0408.cfm efdigpres0408.cfm

ETD Initiative at ISU  Preservation Strategies for ETD Bitstream preservation Bitstream preservation Persistent unique URL Persistent unique URL  Backup  Problem: Local preservation Local preservation

ETD Initiative at ISU  ISU digital preservation committee Investigated other alternatives Investigated other alternatives Become a member of MetaArchive Cooperative (LOCKSS) Become a member of MetaArchive Cooperative (LOCKSS) Reasons: Reasons: Preserved in a geographically distributed networkPreserved in a geographically distributed network stored on secure file serversstored on secure file servers run by multiple members in multiple locationsrun by multiple members in multiple locations preserves all formats and genres of web-published content, including the historical context (the look and feel)preserves all formats and genres of web-published content, including the historical context (the look and feel) Dynamically check each file and provide repairsDynamically check each file and provide repairs organizations own and control the processorganizations own and control the process

ETD Initiative at ISU  Preservation Procedure--setup MetaArchive network server purchase and LOCKSS installation MetaArchive network server purchase and LOCKSS installation Hardware purchase and installationHardware purchase and installation 16 TB 16 TB CentOS 5.4 server CentOS 5.4 server JVM 1.6 or later JVM 1.6 or later LOCKSS software LOCKSS software

ETD Initiative at ISU  web administrative UI

ETD Initiative at ISU Plugin : which file urls to fetch and preserve 

ETD Initiative at ISU  complete a Conspectus entry  (create, update, and maintain their collection descriptions)

ETD Initiative at ISU  Plugin testing

ETD Initiative at ISU  Ingesting Assign geographically dispersed network servers Assign geographically dispersed network servers each network server replicates a collection each network server replicates a collection 

ETD Initiative at ISU  workflow of ingesting to distributed preservation server purchaseLOCKSS setup select the collection write plugin complete a conspectus entry Ingesting Testing

ETD Initiative at ISU  Summary How to bring ETD -- from Students into Sycamore Scholars How to bring ETD -- from Students into Sycamore Scholars How to store ETD --- Sycamore Scholars How to store ETD --- Sycamore Scholars Where and how to catalog—DSpace administrative UI, etc. Where and how to catalog—DSpace administrative UI, etc. How to circulate -- Open Access, Gateway, OPAC How to circulate -- Open Access, Gateway, OPAC How to preserve– Dspace, server, MetaArchive network How to preserve– Dspace, server, MetaArchive network

Bibliography  Networked Digital Library of Theses and Dissertations   SPARC   MetaArchive Cooperativehttp://  LOCKSS   …

Questions  Contact us    Please fill out the evaluation form in your packet