Writing Business Letters Elements of a Business Letter Parts of a Business Letter Format of a Business Letter Practice Feature Menu

Business letters should be formal and professional. Writing Business Letters Elements of a Business Letter Elements of a Business Letter ClarityClearly and briefly give the information that the recipient of the letter needs to know. CourtesyAddress your recipient politely, even if you’re writing a complaint letter. StyleWrite your letter in a formal style.formal style ToneUse a respectful, formal tone.respectful, formal tone VocabularyUse the same vocabulary that you would use in a formal speaking situation. Define any terms that your recipient might not know. [End of Section]

Writing Business Letters Parts of a Business Letter Parts of a Business Letter heading inside address salutation body closing signature

Writing Business Letters Parts of a Business Letter Heading Y Your Street Address Your City, State, and ZIP code Date of letter Example 8 Chimney Rock Way Suburbanite, CA April 6, 2005

Writing Business Letters Parts of a Business Letter Inside Address Recipient’s Title [Ms., Dr., etc.] Recipient’s Business Title Company Name Street Address City, State, and ZIP code Example Mr. S. K. Miyamoto Conference Project Manager WYSIWYGame Arts On Donner Highway Cybercity, CA 99880

Writing Business Letters Parts of a Business Letter Salutation Dear [Title and Last Name of Recipient]: Example Dear Mr. Miyamoto:

Writing Business Letters Parts of a Business Letter Body Paragraphs 1.stating clearly your reason for writing 2.providing information relevant to your goal 3.thanking the recipient in advance for assistance Example I am writing to request the chance to attend your upcoming “Making Games Fun Again” conference in May....

Writing Business Letters Parts of a Business Letter Closing Closing expression followed by a comma Example Sincerely,

Writing Business Letters Parts of a Business Letter Signature Four blank lines for signature— full name without title—followed by your typed name Example Judy Realdata [End of Section]

Writing Business Letters Format of a Business Letter Block-style format: align all six parts of the letter at the left margin. Modified-block-style format: indent the heading, closing, and signature and the first line of each paragraph. Choose a format for your letter.

Writing Business Letters Format of a Business Letter Block Style [Heading] [Inside address] [Salutation] [Body: indent the first line of each paragraph] [Closing] [Signature] Modified-Block Style [Heading] [Inside address] [Salutation] [Body: align paragraphs at the left margin] [Closing] [Signature] [End of Section]

Writing Business Letters Practice Write a business letter in the proper form and with a tone and style appropriate to your audience. [End of Section]

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Formal Style Business letters should not contain slang, contractions, or sentence fragments. Writing Business Letters Elements of a Business Letter I’ve always been into computer games. A real game freak, you might say. Informal I am making this request because of a lifelong interest in computer games. Formal

Respectful and Formal Tone Tone is the attitude you take toward your subject and audience. Writing Business Letters Elements of a Business Letter So anyway, thanks a lot. I hope I’ll get to meet you. Casual Thank you in advance for your time and attention. I hope to have the opportunity to meet you in person. Respectful