1. 5 Days Left… Wednesday, June 7th
Today: Business Letter Notes, begin activity
Wednesday: Finish activity
Thursday: Business Letter Quiz, Memo Notes
Friday: Memo Activity
Monday: Monday FunDay

2. Creating a Business Letter

3. Business Letter Formats
Block Format
Modified Block Format
Both start with the same margins and layout
Only difference is where sender’s address and the closing are located

4. Setting up a Word Document
Begin by adjusting your margins:
2” Top Margin
1” left, right, and bottom

5. Sender’s Address
Include the sender's address at the very top of the letter
Include only the street address, city, and zip code
Do not write the sender's name or title, because it is included in the letter's closing

6. Date The date line is used to indicate the date the letter was written
Write out the month, day and year
Ex: January 17, 2017

7. Inside Address Recipient's address
Always best to write to a specific individual at the firm to which you are writing
If you do not have the person's name, do some research by calling the company or speaking with employees from the company
Include a personal title
Ie: Mr. Mrs. Ms. Dr.

8. Salutation
Use the same name as the inside address, including the personal title
If you don't know a reader's gender, use a nonsexist salutation
For example, you might write Dear Chris Harmon: if you were unsure of Chris's gender
Always use a colon after their last name

9. Body Single space and left justify each paragraph
Leave a blank line between each paragraph
In the first paragraph, consider a friendly opening and then a statement of the main point
The next paragraph should begin justifying the importance of the main point

10. Closing Capitalize the first word only (for example: Thank you)
leave four lines between the closing and the sender's name for a signature

11. Enclosures
If you have enclosed any documents along with the letter, such as a resume, you indicate this simply by typing Enclosures one line below the closing

12. Business Letter Activity
Locate the Word document, ‘Business Letters Activity’ in the Class Templates folder on the K Drive
Choose one situation to write a business letter for
Follow all formatting rules, include three paragraphs
When done, save to ‘Group Projects’ folder
Your Last Name should be included in file name