Going Paperless Matt Munday and Melanie Campbell

Why Go Paperless?  1) Cost Savings  2) Mobility  3) Squad Evidence Organization  4) PR  5) Environmentally Friendly

Cost Savings Initial start up cost may make paperless seem pointless, but it saves money in the long run  Supplies- No longer need paper, printing, copying, expandos, dollies, etc. Especially helpful when school districts are rationing supplies b/c of tight budgets  Travel- Less tubs means more space for people instead of tubs in vehicles which means renting fewer vans for out of town tournaments or being able to rent compact cars that require less gas. If you fly you also don’t have to pay extra baggage fees.

Mobility Paperless makes travel and actual tournaments easier  Traveling requires less space  Saves time AT tournaments. Clean up time after a debate is functionally non existent which means rounds can start on time/tournaments end earlier. Kids can also get to their rounds faster without dragging 5 tubs along.

Squad Evidence Cohesion Going paperless makes evidence distribution really easy. All you need to do is universalize the template and create a dropbox account (which is free)  Everyone has access to all the files– don’t have to rely on someone distributing politics updates  NO ONE EVER LOSES EVIDENCE. You won’t have to drive kids back b/c they forgot their 1AC or hear them complain about losing a round b/c they couldn’t find a specific case neg.

PR Going paperless can get a lot of positive PR response. Whitman received national attention for going entirely paperless (The Paper Debate: t.html?_r=1 t.html?_r=1  Not as relevant for HS debate, but there is never a bad time to impress the administration, especially when money is tight

Environment Probably not the reason that convinces you go to go paperless, but still not a bad thing  Saves a lot of paper, ink cartridges, etc  May be offset by the use of laptops

Making the Transition Transitioning to paperless is the hardest part. Once people have transitioned this is very minimal effort/cost. Things you’ll need 1)Supplies 2)Know how to use the template 3)Learn how to troubleshoot the template

Supplies (Necessities)  A laptop for each debater (PC is traditionally preferred but most of the KU squad uses Mac without any problem)  A viewing laptop in case the other team does not have a computer to view evidence on (this does not have to be high end– KU uses low end Acer netbooks)  The newest version of Microsoft Word  Word 10/11 for PC (07 will function)  Word 11 for Mac (04 will function but 08 will not) You do NOT have to bootcamp  The template (

Barrier #1—Lap Tops Not all high school kids have laptops. Possible solutions-  There are very low cost laptop options available  Squad laptops to loan out for the weekend If these don’t work, consider making your squad partially paperless if you have partnerships who are capable of doing it. This will still decrease the amount of copying you have to do, etc

Barrier #2-Software Microsoft can be really expensive, unfortunately openoffice and pages don’t work with paperless  Use an older copy of Word  Ebay  School Licenses

Supplies (Helpful)  Debate Stand (  Power Supplies  Extension Cord (25 ft)  Backup laptop charger

The Template This is the most complicated part of paperless, but once you have installed it and messed around with it, it is really easy. We’ll cover 1)How to install it 2)How to use it

Install on PC  1. Run the downloader –for many of you this will be all you need to do.  A. Security Settings  File, Options, Security Settings  B. Make sure the template is in the templates folder.  File, New, My Templates, Debate  If it is not there but on the desktop copy and paste it in the templates folder and vice versa  Reinstall  2. Open the template

Install on Mac  Download it  Open finder and go to  Library (may be hidden if you have Lion)  Application Support  Microsoft  Office  User Templates  My Templates  Save it as Debate.dotm

Formatting the File  F2 – Paste Unformatted Text (and remove Lexis enhanced coverage)  F3 – Remove Returns F4 – Hat F5 – Block  F6 – Tag F7 – Cite F8 – Normal/Card F9 – Underline F10 – Emphasis F11 – Highlight F12 – Clear Formatting  Ctrl-8 – Eight-Font Macro. Turn un-underlined text into 8pt font. Make sure there’s SOME underlined text in your paragraph first or it might turn the whole document into 8pt (can be undone) Ctrl-Q – Cite Request. Turns the current card into a cite-request ready format.  Explanation of the Headings  1. Headings-When to use (Think about each file as an expando)  2. Pocket—the overall contents of that pocket of the expando  3. Hat-the fold-over  4. Block—the individual block  5. Tag  Each level of heading will import everything under it into the speech doc until the next HIGHER ORDER of heading.  Be very discriminate in your use of heading. VERY! –Use the block heading for this

Cutting Cards  1. Copy from the source  2. F2 paste (washes the card)  3. F3 Remove Returns  4. Copy the cite  Repeat Steps 1-3  F8 for author name, quals, and date  5.F9--Underline the card— Underline the relevant parts of the card—highlight the text and hit F9  6. F7-tag the card  7. F6-Block Title

Creating A Speech: Commands ` key – Send To Speech. Sends selected text, or Block/Card/Hat. If in reading view, inserts a card marker. Can also use Ctrl-Alt-. Ctrl-Alt-↑ – Move Up Ctrl-Alt-↓– Move Down Ctrl-Alt-  – Delete Block/Card/Hat Ctrl-Shift-N – New Speech Document Ctrl-Shift-S – Copy To USB Ctrl-Tab – Cycle Through Open Windows Ctrl-` key – Cycle the Nav Pane through Headings 1-3 (Requires the standalone NavPaneCycle.exe)

Debating Paperless Step by Step  1. open a speech document  2. use the tilda to import the Block/Card/or hat you want for the speech  3. Organize the speech  4. Copy to the USB  5. Give to opposing team

Trouble Shooting Tilda Doesn’t Work For PC  Customizing the keyboard: Word Options – Customize The Ribbon – Customize Keyboard.  Make sure your template is selected in the “Save Changes In” box, then scroll down in the left box to find “Macros” and “Styles.”  Find the relevant macro or style in the right box to see the currently assigned keys, delete them, and add your own.  Note that the ` key can’t be assigned manually – that requires coding. For Mac  Go to Tool and in the drop down list box click onTemplates and Add ins  Make sure that the pathway to the template is in the top box  Click Attach  Also make sure that the Debate.dotm is checked, then click Add  Finally click ok  This should attach the debate.dotm template to your current document so that all o the macro features are present Old Versions of Word If you are using an older version of Word (2007) 1. Go to the template folder 2. Save the template as a.dot file and it should convert what it can to Word 2007 formatting

Useful Resources All of this was created by members of the debate community and is completely free. Hardy, who now coaches at Northwestern does most of the programming and maintains this website. It has users manuals, updates, and FAQs.