UTSA PTAC Supplier Vendor Networking Breakfast Clifford Gorman Contracting and Purchasing Specialist Doing Business With SAWS Purchasing Department January 8, 2014

July 30, 2013 Page 2 About SAWS Purchasing Purchasing website – Staff of 7 – Director – Four Contracting and Purchasing Specialists Responsibilities broken down by commodities – Business Application Analyst – Sr. Administrative Assistant

July 30, 2013 Page 3 Purchasing Responsibilities Goods and Non-Professional Services – Follow Local Government Code 252 “Purchasing and Contracting Authority for Municipalities” Provides the “rules” for SAWS Policies – Spend an average of $70 million dollars annually – On average have 350 Annual Contracts – Use both the “informal” and “formal” bid process

July 30, 2013 Page 4 Types of Bids Used Must meet minimum requirements of the bid to include specifications and insurance requirements Low Responsible Bid – Awarded to bidder with the lowest price Best Value Bid – Awarded to bidder that provides the “best value”, price and other factors considered

July 30, 2013 Page 5 Types of Awards Informal Award – Less than $3, – $3, $49, Formal Award – Greater than $50,000.00

July 30, 2013 Page 6 Informal Award $3, $49, Informal Request for Quote issued by Purchasing – Sent via Attempt to obtain quotes to include at least two from Historically Underutilized Businesses (HUBS) Responses can be accepted by or facsimile – Send “no quotes” when not responding Exploring the option of posting these on

July 30, 2013 Page 7 Formal Award Greater than $50, Posted and advertised twice over a two week period – SAWS Website: » Need to be registered as a vendor to download – Onvia/ Demandstar Sealed bids must be submitted Formal award by SAWS Board of Trustees

July 30, 2013 Page 8 Getting Started Register as a vendor – – Include NIGP codes Introduce your company to the Contracting and Purchasing Specialist Bookmark and check website periodically for formal bids – Interested bidders list

July 30, 2013 Page 9 Tips for Success Read the bid carefully and follow instructions Ask questions Submit ALL required paperwork Pay careful attention to dates – Pre-Bid Meetings – Question due date – Bid due date

July 30, 2013 Page 10 QUESTIONS ?

UTSA PTAC Supplier Vendor Networking Breakfast Clifford Gorman Contracting and Purchasing Specialist Doing Business With SAWS Purchasing Department January 8, 2014