VPA Quarterly “ Howgozit ” Second Quarter July 2010 – 31 December 2010 Metric Assessments of Key Operating Areas “If you’re not keeping score, you’re just practicing”…..Vince Lombardi

2 nd Quarter Update—2011 Metrics to assess “how we’re doing” –Identify areas that need training, better guidance or process changes –‘Continuous Process Improvement’, mission accomplishment and institutional effectiveness –Provide the data assessment for Program Review at year’s end Evaluate division level performance, where possible –‘bean counter’ vs. functional area insight –YOUR assessment should be discussed Key Areas: –Classified Staffing—new restrictions on backfill hiring! –Finance/Budget—Update and metric review –Facilities and Support Services

Classified Staffing Levels (less Child Development Center) Year-to-Date 31 Dec 2010

Classified Hiring Year-to-Date 31 Dec 2010 Freeze Pending ?

Good Classified New Hires Orientation

Classified Evaluations Year-to-Date 31 Dec 2010

Administrative Services Workshops December 10 Workshop Topics Budget update Financial Services Facilities Master Plan Fantasy Football Picks Other topics?? Q & A Next Workshop April 14, 2011 Your suggestions? Budget Update ‘Paperwork processing’

Mid-Year Budget Review 14 Feb 2011 State budget situation: serious ($25B) with unknowns – changes NOT likely for (including PDF funds) – : $400 M cut to CCC – : if NO tax support—possible $500M additional cut Carryover Paradox – Part of SCC strategy….working well…. but, – Builds visible carryover (~$1.3M + unallocated reserves) Categorical programs reduced…same level expected for future – District backfill strategy in place ($1.4M this year) Continued careful management of funds imperative – Will need to address carryover in our planning – Reduce numbers by end of 2012 academic year

Governor’s Proposal Los Rios CCD Impact Governor’s Proposal Los Rios CCD Impact Apportionment reduction to base: $17.6M Growth Funding: + $4.8M Net Change: $12.8MNet Change: $12.8M Previous budget plan accounted for $8.7M reduction to general purpose funds –Net impact to consider: $4.1M Additional factors to consider: –Salary & benefit increases –Operational cost increases –Multi-year outlook for ‘rolling’ budget plan –District Reserves

Proposed Adjustments Proposed Adjustments Classified/management salary savings-- ~$300K for SCC annually –Offsets will be needed: Summer school, CDC loss, Financial Aid overpayments CDF allocation reduction (additional 5%) Additional section reductions—2-2 ½ % Staff development funding (budget impact) Slow replacement hiring—holds already placed on some positions Faculty Hires—34 down to ~4 Locally fund ‘pop-ups’ Only works $400M reduction problem

Mid-Year Update Source of Funds

Commitments Base Budget Allocations Selected augmentation only CDF and Lottery at -20%; IR at -15%

Commitments Student Allocations Planned Mid-Year Change FA overpayments could be $600K this year….. Team effort required to get a handle on Financial Aid overpayments Continued emphasis on faculty ‘roster management’

Commitments Summary of Proposed Allocations for Planned Mid-Year Change To Plan Balance between allocation areas Conservative approach to work carryover paradox but still ‘carry’ funds to future years

College Discretionary Fund (CDF) Burn Rate Year-to-Date 31 Dec 2010

Expenditure Comparison Year-to-Date—31 Dec 2010

Expenditure Comparison 3 rd Qtr 1 July 2009—31 March 2010

White Paper Usage Year-to-Date 31 Dec 2010

Instructionally-Related Fund (IR) Burn Rate Year-to-Date 31 Dec 2010

Lottery Burn Rate Year-to-Date 31 Dec 2010

Special Activities Fund Burn Rate As of 12/31/10

Categorical Program Burn Rate Year-to-Date 31 Dec 2010

Categorical Program Burn Rate Year-to-Date 31 Dec 2010

Absence Reports Year to Date 31 Dec 2010

Intents Year to Date 31 Dec 2010

Travel Authorizations Year to Date 31 Dec 2010

Budget Entries Year to Date 31 Dec 2010

Requisitions Year to Date 31 Dec 2010

College Totals Year to Date 31 Dec 2010

Textbook Requisitions Year-to-Date Dec 2010

SCC Waste Diversion Report Year-to-Date 12/31/10

SCC Copier Usage Jul 09 - Dec 09 vs Jul 10 - Dec 10

SCC Building Summary Year-to-Date 12/31/10

Summary & Closing Thoughts Continuous Process improvement is the goal –Metric data provides the feedback loop that lets us target the improvement effort –Your feedback AND INSIGHT are important and welcomed Budget challenges remain –Unknowns are daunting…..for –Management effort evident in controlling costs and working with the financial constraints— BRAVO!! Building the Budget Plan Plus 2 years –Utilize the Financial Resource Plan –Carryover and June election are key issues Keep up the Great Work!Keep up the Great Work!

VTEA AVP Categorical Program Burn Rate Year-to-Date 31 Dec 2010

Basic Skills AVPI Categorical Program Burn Rate Year-to-Date 31 Dec 2010