Uganda Science Digital Library (USDL) Digitizing and publishing documents Bergen – Makerere visit February 2005

Agenda What was planned What has been done Results Dspace demonstration Recommendations Pilot work plan

What was planned Pilot project –Digitization select information sources to digitize learn to use scanner and software –USDL assess copyright issues document formats to support train project employees in using DSpace

What has been done Pilot project –Digitisation Learned to use the scanners and the software Scanned several documents and images Tested OCR scanning Tested negative film scanning –USDL Trained project employees in using DSpace Submitted items into DSpace - USDL Assessed some copyright issues Submission worksheets have been produced

Results Scans are of good quality – it is an advantage to scan several pages to one document The project employees learned to upload documents into the Dspace software Created three communities and three collections in the USDL - DSpace. Uploaded small sized items to USDL - DSpace Problem: uploading big files to the Makerere server in Bergen Copyright issues: many articles by MAK staff can be published in the institutional repository if provided

Dspace demonstration

Recommendations PDF should be the supported document format The two suggested project computers should be laptops More scanners for each of the USDL implementing staff The staff of the university should be involved in selecting what to scan and publish Upload problem – use FTP server? Create project information material – web-site and e- publishing guide

Pilot work plan Technical issues –Server setup and DSpace installation –Purchasing equipment, scanners and computers –Equipment installation Training –Scanning –DSpace –Copyright check –Competence overview

Pilot work plan cont. Collections –Survey MAK staff – what needs to be e-published –Collect documents and check copyright –Scan the documents –Submit the documents to DSpace Marketing –Create project web-site –Create guide on e-publishing in USDL –Alert the press about the new service

Pilot work plan cont. Set standards Report writing –Progress –Final project report Monitoring and Evaluation –Meetings and reports –Project evaluation Possible workshop

Q&A