MSDS Report: Student Count by Primary Ed Setting Sample Report Center for Educational Performance and Information - Michigan Student Data System Student Count by Primary Ed Setting Certified Data Collection:Fall 2011 General Collection Entity:Acme Public Schools (999999) Description:Count of students by age range and primary ed setting by district Educational SettingCount Educational Setting Age Birth-2 Home3 Total For Educational Setting Age Birth-23 Educational Setting Age 3-5 Early Childhood Special Education Program24 Home2 Service Provider Location7 Other Setting1 Total For Educational Setting Age Educational Setting Age 6-21 Parentally Placed in Private School or Home School at Private/Parent Expense11 Inside the Gen Ed Classroom 80% or more78 Inside the Gen Ed Classroom 40% - 79% of school day47 Inside the Gen Ed Classroom less than 40% of school day44 Early Childhood Special Education Program2 Total For Educational Setting Age

B-6: Preschool Educational Environments Percent of children aged 3 through 5 with an IEP attending a: A.Regular early childhood program and receiving the majority of special education and related services in the regular early childhood program; and B.Separate special education class, separate school or residential facility Measurement A.Percent = Number of children aged 3 through 5 with an IEP attending a regular early childhood program and receiving the majority of special education and related services in the regular early childhood program divided by the total number of children aged 3 through 5 with an IEP times 100 B.Percent = Number of children aged 3 through 5 with an IEP attending a separate special education class, separate school or residential facility divided by the total number of children aged 3 through 5 with an IEP times 100 2

B-6 Data Collection Fall Special Education Child Count Ages 3-5 as of count day Age driven NOT Grade or Setting 3

B-6 Calculation Code Primary Educational Setting 22Early Childhood Special Education Program/Class 23Home (ages 3-5) 25Residential Facility 26Separate School 27Service Provider Location 46Regular EC program at least 10 hrs/wk, majority of SE hrs. in EC program (A1) 47Regular EC program at least 10 hrs/wk, majority of SE hrs. in other location (A2) 48Regular EC program less than 10 hrs/wk, majority of SE hrs. in EC program (B1) 49Regular EC program less than 10 hrs/wk, majority of SE hrs. in other location (B2) Part B State APR Indicator 6 Measurement A # of children aged 3 through 5 with IEPs attending a regular early childhood program and receiving the majority of special education and related services in the regular early childhood program (Codes 46 & 48) Measurement B # of children aged 3 through 5 with IEPs attending a separate special education class, separate school or residential facility (Codes 22, 25 & 26) 4

B-6 Calculation 6A. # of children aged 3 through 5 with IEPs attending a regular early childhood program and receiving the majority of special education and related services in the regular early childhood program Total # of children aged 3 through 5 with an IEP x 100 = % Target: >28.2%  6B. # of children aged 3 through 5 with IEPs attending a separate special education class, separate school or residential facility Total # of children aged 3 through 5 with an IEP x 100 = % Target: <43.2% B-6 is a Results Indicator 5

B-6 Decision Tree 6

B-6 Worksheet for Coding 7

B-6 Additional Information CIMS Website hoolEducationalEnvironments.aspx CCRESA Early On Training & Technical Assistance Indicator B-11 Lead Lisa Wasacz (OGS): or Indicator B-11 Data Person Jayme Kraus: or General MSDS Questions CEPI: or 8

B-11: Child Find Percent of children who were evaluated within 30 days of receiving parental consent for initial evaluation Measurement a.Number of children for whom parental consent to evaluate was received b.Number of children whose evaluations were completed within the state-established timeframe of 30 school days ⁻ Account for children included in a. but not included in b. ⁻ Indicate the range of days beyond the timeline when the evaluation was completed and any reasons for the delays ⁻ Percent = [(b) divided by (a)] times 100 9

B-11 Data Collection MSDS Fall, Spring, and EOY Collections are used to calculate B-11 (Student Record Maintenance is also included) school year data is analyzed in the fall of 2013 to be reported in the FFY 2012 Annual Performance Report (APR) submitted in 2014 New in Fall 2013: Initial IEP Completion Date Field in the Initial IEP Component B-11 is a Compliance Indicator (Target: 100%) 10

B-11 Common Data Errors – Not intended to – CEPI’s Initial IEP Report is an account of what a district is submitting in a given collection It is not deduplicated It does not include multiple collections It does not include SRM It does not filter out incomplete records or for B-11 reporting ages It does not filter out timeliness codes that districts are not negatively held responsible for (parent did not make child available, student died, parent withdrew consent, student moved) Why does my B-11 data not match CEPI’s Initial IEP Report? Data Quality Alert – Sent out prior to EOY submission after reviewing Fall and Spring Collections – It is a courtesy-It does not mean there is definitely something wrong with your data (flagged as atypical because initials are fewer than 1% or greater than 25% of total SE count) 11

B-11 Monitoring Based on data review, locals issued a B-11 finding of noncompliance in the December workbook must: Convene a RAP Team Review and analyze local policies, procedures, and practices Submit a CAP by February 1 Submit a progress report by June 1 Request verification and closeout by September 15 12

B-11 Additional Information Indicator B-11 Leads Harmonee Costello (OSE): or Indicator B-11 Data Person Jayme Kraus (OSE): or General MSDS Questions CEPI: or CIMS Website hildFind.aspx 13

B-12: Early Childhood Transition Percent of children referred by Part C prior to age 3, who are found eligible for Part B, and who have an IEP developed and implemented by their third birthdays Measurement a.Number of children who have been served in Part C and referred to Part B for Part B eligibility determination b.Number of those referred determined to be NOT eligible and whose eligibility was determined prior to their third birthdays c.Number of those found eligible who have an IEP developed and implemented by their third birthdays d.Number of children for whom parent refusal to provide consent caused delays in evaluation or initial services e.Number of children who were referred to Part C less than 90 days before their third birthdays Account for children included in a. but not included in b., c., d. or e. Indicate the range of days beyond the third birthday when eligibility was determined and the IEP developed and the reasons for the delays Percent = [(c) divided by (a - b - d - e)] times

B-12 Data Collection MI-CIS was decommissioned September 30, 2012 Beginning with Fall 2012 Special Education Count, MSDS was used as data collection tool Currently analyzing our first year of data using this new collection method Data collected during the School Year will be reported in the FFY 2012 Annual Performance Report (APR) in 2014 B-12 is a Compliance Indicator (Target = 100%) 15

B-12 Monitoring Based on data review, locals issued a B-12 finding of noncompliance in the December workbook must: Convene a RAP Team Review and analyze local policies, procedures, and practices Submit a CAP by February 1 Submit a progress report by June 1 Request verification and closeout by September 15 16

B-12 Additional Information Indicator B-12 Leads Lisa Wasacz (OGS): or Indicator B-12 Data Person Jayme Kraus: or General MSDS Questions CEPI: or 17

B-Timely IEP Percent of IEPs completed within 365 days from their last IEP Measurement – Michigan identified 100% as the target for timely IEPs effective

B-Timely IEP Data Collection MSDS Fall, Spring, and EOY Collections are used to calculate Timely IEP (Student Record Maintenance is also included) The list contains all students who had an IEP date older than 365 days during the school year Exempt: – Initial IEPs – Students that exited district before IEP due date 19

B-Timely IEP Common Data Errors Student has two IEPs in the school year. The first is within 365 days and the second IEP is beyond 365 days. The local only enters the second IEP in MSDS. It appears that there was more than one year between IEPs. Locals believe that they have 30 days to do an IEP for students new to the district. 20

B-Timely IEP Monitoring Based on data review, locals issued a B-Timely IEP finding of noncompliance in the April workbook must: Convene a RAP Team Review and analyze local’s policies, procedures, and practices Submit a CAP by June 1 Submit a progress report by October 1 Request verification and closeout by February 15 21

B-Timely IEP Additional Information MSDS has a related report that checks for late IEPs. The “District Special Education Report” and/or “District Special Education Report for Download” in either the Staging Reports, before the collection is certified, or with the Certified Data Reports, after certification. It is not as detailed as the dataset used to create the Timely IEP report, but you’ll be able to tell who is late as of the collection count date. CIMS Website /TimelyIEPs.aspx 22

Data/Indicator Uses B-1: APR, Public Reporting, EDFacts, CIMS B-2: APR, Public Reporting, EDFacts, CIMS B-5: APR, Public Reporting, EDFacts, CIMS B-6: APR, Public Reporting, EDFacts B-11: APR, Public Reporting, Determinations, CIMS B-12: APR, Public Reporting, Determinations, CIMS Timely IEP: Determinations, CIMS 23

Poll Question 2 Which topic do you still have questions about a) Data Collection (MSDS) b) Data Reporting (APR) c) Monitoring (CIMS) 24

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Poll Question 3 Which indicator would you like more information on? a) Indicator 1: Graduation b) Indicator 2: Dropout c) Indicator 5: Educational Environments d) Indicator 6: Preschool Educational Environments e) Indicator 11: Child Find f) Indicator 12: Early Childhood Transition g) Timely IEPs 26

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Questions 28

Thank You 29