CPSC 203 Introduction to Computers T43, T46 & T68 By Jie (Jeff) Gao

15 February 2005CPSC 203 Tutorials by Jie Gao2 Introduction to Database What is a database? –A database is a collection of information related to a particular subject or purpose. Why should we use databases? –Keep consistent information altogether –Easy to manage and find useful information –Easy to manage related information

15 February 2005CPSC 203 Tutorials by Jie Gao3 An Example DeptCourseYearSemesterStudents CPSC20305Winter571 CPSC23104Fall187 CPSC33105Fall94 MATH24905Winter76 MATH35305Winter25 PHYS22504Winter129

15 February 2005CPSC 203 Tutorials by Jie Gao4 Terminology (1) Table DeptCourseYearSemesterStudents CPSC20305Winter571 CPSC23104Fall187 CPSC33105Fall94 MATH24905Winter76 MATH35305Winter25 PHYS22504Winter129 Field Record

15 February 2005CPSC 203 Tutorials by Jie Gao5 Terminology (2) DBMS –Database Management System Database Objects in Access –Table –Query –Form –Report –Pages ……

15 February 2005CPSC 203 Tutorials by Jie Gao6 Plan for the Lab Today –Basic operation in Access: create table, alter table, input data, append or insert data, sort records, forms, … Thursday –Advanced operation in Access: queries, reports, … –Assignment requirements

15 February 2005CPSC 203 Tutorials by Jie Gao7 Creating A Table Design table structure –Add fields –Select data type for fields –Set input mask for fields Set primary key Give the table a name

15 February 2005CPSC 203 Tutorials by Jie Gao8 Alter A Table Change in design view –Everything could be changed If delete a field, the data in that field will be deleted

15 February 2005CPSC 203 Tutorials by Jie Gao9 Edit Data Input data in datasheet view Move your cursor to different records using the navigator at the bottom of the datasheet view Use Tab or Shift+Tab keys to move your cursor to the next or previous field

15 February 2005CPSC 203 Tutorials by Jie Gao10 A Little More Work Sort –By a field –Ascending or descending Data in a table is automatically saved; the layout of a table’s data view should be saved manually

15 February 2005CPSC 203 Tutorials by Jie Gao11 Forms in Access A form in Access is used to provide a friendly interface to the user –With labels and input boxes to input and/or view data The user can input data into a table through a form created on that table The user can also navigate data by using the form

15 February 2005CPSC 203 Tutorials by Jie Gao12 Create a Form Two methods: Wizard or Design View Form Wizard is easy to use. You can create a form for a table with simple steps Design View can provide you more power. You can implement advanced features!

15 February 2005CPSC 203 Tutorials by Jie Gao13 Form Wizard Select –Which fields will appear in the form You can select fields from multiple tables –Form type (layout) –Style –Name You can click “Finish” when you accept the defaults for the following steps.

15 February 2005CPSC 203 Tutorials by Jie Gao14 Form Design View You can –Add controls to the form –Drag fields into the form –Adjust the form layout –Add header or footer –Even do something like programming

15 February 2005CPSC 203 Tutorials by Jie Gao15 Assignment 3 Start with a blank database Create a table Create a form on that table Input data Create reports –Create queries when necessary Refer to the information on my web site