1. Larry Reaves larry.reaves@mail.wvu.edu October 23, 2013
Day 19: Access Chapter 4
Larry Reaves
October 23, 2013

2. Last class Forms Form Wizard Split Forms Multiple Item Forms
Design View
Layout View
Form View
Form Wizard
Split Forms
Multiple Item Forms
Datasheet Forms

3. Reports
A report is a printable document that displays information in the database in a easy to read format
Reports allow you to customize what data is displayed and how it is displayed

4. Creating Basic reports
Create->Reports
Report
Report Deisgn/Blank Report
Report Wizard

5. Create->Reports->Report
Creates a simple report for the currently selected table or query
Unlike the form tool, the report tool does not pull in related table information

6. Create->Reports->Report Design
Report Design and Blank Report both create empty reports so you can build your report from scratch
Report Design opens the empty report in Design View
Blank Report opens the empty report in Layout View

7. Create->Reports->Report Wizard
The report wizard allows you to easily create reports that use data from multiple tables or queries
Like the forms, data can be grouped on the reports based on established relationships

8. Label Wizard Create->Reports->Labels
Allows you to create mailing labels, name tags, or any other specialized labels based on the data in your database

9. Working with reports Adding fields Deleting fields
Report layout control
Adjusting column widths
Themes

10. Sorting
While sorting can be set up in the report wizard, it can also be altered later, or set up for reports created without the wizard
Report Layout Tools->Design->Grouping & Totals->Group & Sort

11. Report sections Like forms, reports also have sections
Reports have multiple sets of headers and footers… one for the entire report, one for each page
Additionally there is a header and a footer for each grouping

12. Group totals
Often you need to add totals, averages, or other aggregations for each group in a report
Report Design/Layout Tools->Design->Grouping & Totals->Totals

13. Print Preview
Since reports are usually meant to be printed, they have an additional view that isn’t available for forms: print preview
If you will be printing your report, be sure to check your design in print preview to see how it will translate to a physical report

14. In Class project

15. Next Class Data Validation Required Fields Default Values
Validation Rules
Input Masks