1. RAHUL KAVI Rahul.Kavi@mail.wvu.edu October 22, 2013
Day 20: Access Chapter 4
RAHUL KAVI
October 22, 2013

2. Last class Calculated fields Functions Aggregate(Summary) queries
In queries
In tables
Functions
DateDiff, Now
Aggregate(Summary) queries
Lookup fields

3. Today’s class IFF function (calculated fields in Queries) Forms
Creating Forms
Form Wizard
Blank Forms, Split Forms, Multiple item Forms, etc.
Designing and editing Forms.

4. Iff function Syntax of IFF function:
Iff(<variable1> condition <variable2>, true_part, else_part)
Example 1: = IIF([ShippingDate<Date(), “Shipped”, “Not Shipped”)
Example 2: =IIF([ShippingDate]<Date(), “Shipped”, IFF([ShippingDate]=Date(), “Shipping today”, “Unshipped”))

5. Forms A form is a database object used to add or edit data in a table
There are three reasons for using forms to add or edit data:
You are less likely to edit the wrong record by mistake
You can create a form that shows data from more than one table simultaneously
You can create Access forms to match paper forms

6. Forms Too much data in one form will confuse users.
Use one form for each task.

7. Creating Basic forms Create->Forms >Form >Form Design
>Blank Form
>Form Wizard

8. Create->Forms->Form
Creates a form for the currently selected table
It will also include a subform for any table that has a foreign key that is related to the main table

9. Create->Forms->Form Design
Creates a new, blank form in design view
Design view allows you to add labels and fields and place them how you would like

10. Create->Forms->Blank Form
Creates a new, blank form in layout view
Layout view allows you to add labels and fields, but it automatically places them based on the style
Form Layout Tools->Arrange->Table
Stacked (default)
Tabular

11. Create->Forms->Form Wizard
Create a form using any combination of fields from any number of tables
Allows you to select how to group things for subforms
Example: Songs grouped by Album

12. Split forms
Split forms combine a form with a datasheet view of the table
Create->Forms->More Forms->Split Form
Creates a split form for the selected table
You can navigate to different records with the normal navigation buttons, or selecting the record from the datasheet view

13. Multiple Items forms
Multiple items forms are similar to datasheet view, but allow you to customize the fields and layout
Create->Forms->More Forms->Multiple Items

14. Datasheet form
Datasheet forms are even more like datasheet views than multiple item forms
While you can still edit the fields and their order, the layout is exactly like datasheet views on tables
Like all forms, allows you to include fields from multiple tables

15. Editing forms Add fields Delete fields Layout Control Adjust width
Remove layout
Add layout
Adjust width
Add a theme

16. Sorting Records From form view, do one of the following:
Right click, select sorting order
Select field (be careful with yes/no fields as selecting them will change the value), then Home->Sort & Filter->Ascending or Descending

17. Form sections Forms have 3 sections… header, footer, and detail
These sections can be seen and edited in Design View

18. Important Control types
Text box
Label
Button
Tab
Toggle button
List box
Check box
Option button
Subform

19. Next Class Reports Create, modify Sorting Report sections
Control Types