1. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-1 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary Microsoft Access 2007 – Level 1 Chapter 5 CREATING FORMS

2. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-2 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary Performance Objectives Create a form using the Form button Change views in a form Print and navigate in a form Add records to and delete records from a form Customize a form with options at the Form Layout Tools Format tab Create a form using the Split Form button Create a form using the Multiple Items button Create a form using the Form Wizard

3. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-3 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary Create Forms with the Form Button Select table Click With the database file open …

4. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-4 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary Create Forms with the Form Button …/2 All fields from the table are shown on the screen Use navigation buttons to display other records or add a new record Allows you to focus on a single record at a time You can use the form to add, change or delete records in the tables

5. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-5 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary Changing Form Views Click Clicking the top button shows the displayed view Clicking the bottom button shows the view choices OR Enter, change, delete records Change Form Layout while viewing records Modify the Form’s design OR Click button at lower right of window

6. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-6 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary Printing a Form Click the Office button, Print, Print opens Print dialog box to print all or selected records Click the Print button in the Quick Access toolbar prints all the records OR

7. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-7 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary Navigating in a Form First record Previous record Navigation buttons at the bottom of a form Count of records Next record Last record Add a new record To go herePress this First recordCtrl + Home Next recordPage Down Previous recordPage Up Last recordCtrl + End

8. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-8 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary Adding Records Click the New Record button in the Record Navigation bar OR Click the New button in the Records group

9. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-9 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary Deleting Records Then click Delete Record Click the Delete button arrow in the Records group Delete button clears the contents of the selected field Click Yes to confirm delete

10. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-10 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary Sorting Records Click in the field on which you want to sort Then click the desired sort button - Ascending or Descending

11. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-11 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary Creating a Form with a Related Table Click Table has a one-to-many relationship with another table One-side Many-side

12. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-12 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary Customizing a Form Each form is comprised of control objects that … Display titles or descriptions Accept data Perform actions Page Layout View Click an object to select it hold down Shift key as you click multiple objects Can UNDO actions

13. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-13 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary Customizing a Form …/2 With selected controls … click desired changes Font changes Alignment changes Colors Number formatting Gridlines Can UNDO actions

14. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-14 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary Apply Conditional Formatting With selected controls … Click Set desired conditions and click OK Up to 3 conditions per field

15. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-15 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary Formatting Numbers and Gridlines With selected controls (for fields defined as Number type )… Click desired number format or arrow With any controls selected … Click desired gridlines Change width, color, style Click Can UNDO actions

16. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-16 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary Adding Controls to a Form Click Field List pane appears at right Click and drag or double-click desired fields to add to Form Click to show other tables A gold bar will aid in positioning the control in the form

17. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-17 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary Formatting Controls Change field order Click and drag control using gold bar to place Sizing a control Click and drag the control’s border Moving a control in the Form Header Click and drag the center of the control to desired location in the header Can UNDO actions Page Layout view

18. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-18 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary Applying AutoFormats Form must be open in Form Layout view Can UNDO actions Same themes are available in Word, Excel, and PowerPoint Click More button

19. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-19 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary Creating a Split Form Click record here To see it here Create two views of the same table or query in one form

20. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-20 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary Creating a Multiple Item Form Similar to Datasheet view but you can customize controls Show multiple records in a form Multiple records listed

21. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-21 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary Creating a Form Using the Form Wizard With the database file open … Choose table or query Click Insert desired fields Click Next when finished

22. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-22 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary Using the Form Wizard…/2 Select type of form Step 2 … Click Next

23. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-23 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary Using the Form Wizard…/3 Step 3 … Select Style to be applied Click Next

24. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-24 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary Using the Form Wizard…/4 Step 4 … Type a name for the Form Click Finish

25. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-25 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary Creating a Form with Fields from Related Tables with the Form Wizard With the database file open … Choose table or query Click Insert desired fields Click Next when finished Choose related table or query Insert desired fields Additional steps same as for one table

26. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-26 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary What are the three views of a form? Features Summary Form view Layout view Design view

27. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-27 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary How do you print the forms for all the records of a table? Features Summary Click the Print button in the Quick Access toolbar

28. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-28 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary How do you print just the current form? Features Summary Click the Office button, Print, Print Click Selected Record and click OK

29. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-29 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary How do you navigate in a form? Features Summary Use the Navigation buttons or keys To go herePress this First recordCtrl + Home Next recordPage Down Previous recordPage Up Last recordCtrl + End

30. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-30 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary How can you add a record using a form? Features Summary Click the New Record button in the Record Navigation bar OR Click the New button in the Records group

31. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-31 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary How can you delete a record in a form? Features Summary Then click Delete Record Click the Delete button arrow in the Records group Click Yes to confirm delete

32. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-32 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary How can you show a number in red if it is negative and black if it’s positive? Features Summary In Form Layout view, select the field’s control and click the Conditional button Then, fill in the desired conditions

33. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-33 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary How can you show the field list on which a form is based? Features Summary With the form open, under Form Layout Tools, Format tab, click

34. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 5 BACKNEXTEND 5-34 LINKS TO OBJECTIVES Using the Form Button Using the Form Button Form Views Form Printing Form Navigation Adding Records in a Form Adding Records in a Form Deleting Records in a Form Deleting Records in a Form Customizing a Form Customizing a Form Creating a Split Form Creating a Split Form Creating a Form with Multiple Items Creating a Form with Multiple Items Using the Form Wizard Using the Form Wizard Features Summary Coming Next CREATING REPORTS AND MAILING LABELS Chapter 6