Status ICC 2009 IEEE ICC 2008, Beijing, China

2 Status ICC 2009 Executive Structure Overall Organization General Chair -Hamid Akhavan– T-Mobile International Vice Chair -Paul Kühn – University of Stuttgart Finance Chair -Volker Schanz – VDE ITG and ComSoc German Chapter -Bruce Worthman – IEEE ComSoc Marketing Chair -Klaus Kohrt (TBA) Local Organization -Peter Rost – TU Dresden -Peter Neu - VDE Conference Services GIMS Advisor -(Merrily Hartmann) ComSoc Project Manager -June Leach-Barnaby – IEEE ComSoc Technical program TPC Chair -Gerhard Fettweis – TU Dresden TPC Vice-Chairs -Heinrich Stüttgen – NEC Heidelberg -Wojciech Kabacinski, Poznan Uni.(Pl.) Tutorial Chair -Andrzej Jajszczyk – AGH Uni. Krakow Pl. - Moe Win – M.I.T. Boston Application Sessions/Expert Panels -Steve Weinstein (America) -Jörg Eberspächer – TU Munich Workshop Chair -Klaus David – University of Stuttgart -Heather Yu – Huawei USA GITC Advisor -Heinrich Stüttgen Symposia Chairs -from ComSoc TCs – as usual and many others from -ITG -ComSoc German Chapter -Polish Telecom Community Bold face: already confirmed!

3 Status ICC 2009 Schedule - Overview Time\DaySun 14 th Mon 15thTue 16 th Wed 17 th Thu 18th 8:00 – 8:50Keynotes 9-10:30amTutorials/Work shops Opening / Main conference / Panel Main Conference / Panel Main Conference / Panel Tutorials/ Workshops 10:50-12:20pm 12:20-2pmLunch (Award luncheon) Lunch 2-3:30pmTutorials/Work shops Main Conference / Panel Main Conference / Panel Main Conference / Panel Tutorials/ Workshops 4-5:30pm EveningWelcome Reception Banquet 14 – 20 parallel sessions Support of additional exhibition area All committee meetings will be held at the same site CTO Forum on Monday, 8:30 – 10:30

4 Status ICC 2009 Action Items according to Decision Matrix (incl. further Updates/Requests) GIMS: Final registration fees Interim budget Preliminary registration form Significant supporters Final contract with conference venue / Maritim Local arrangements (Banquet dinner, …) Marketing Co-located workshop BMBF Statusseminar GITC: Final Call for Papers Interim technical program matrix

5 Status ICC 2009 Final Registration Fees Assumptions: 1.5 USD = 1 EUR Advanced Fee: 90% of all attendees 10% Attendee improvement over IEEE ICC-long term statistics Registration fees incl. VAT are rounded to next multiple of 10 EUR (hence, no exact match with recommended registration fees) No extra costs for Award Luncheon No rate increase compared to GIMSs recommendation

6 Status ICC 2009 Final Registration Fees - Symposia

7 Status ICC 2009 Final Registration Fees – Workshops / Tutorials

8 Status ICC 2009 Interim Budget Assumptions Attendance: 1,283 (10% above long-term IEEE ICC/GC average) Expo: 2.5 k (2m x 3m each) Tutorials:120 Attendees + 30 Students Workshops: 120 Attendees + 30 Students Number of lunch attendees will be changed accordingly to the feedback from ICC08 (Currently: 1000 per day) Patronage: 150 k Food/Beverage: Welcome reception: 800 x 60 USD No Speakers breakfast as breakfast is provided by hotels Coffee breaks/Lunch (incl. in Limited Reg): 3 x 1000 x $67.50 Banquet: 520 x 140 USD [All prices excl. VAT]

9 Status ICC 2009 Interim Budget

10 Status ICC 2009 Preliminary Registration Form Will be prepared by June once the final registration fees are approved.

11 Status ICC 2009 Significant Supporters So far no signed contract Confirmed: -Qualcomm(30kEUR), Actix (5kEUR), Signalion (5kEUR), Dresden (20kEUR) Very likely sponsoring: -Vodafone (>= 15kEUR), Ericsson (>= 5kEUR), Broadcom (>= 5kEUR), NEC (>= 5kEUR), T-Mobile (>= 15kEUR); -Requirement to be Keynote speaker: 5kEUR (though 15kEUR is recommended) 150kEUR seems to be a very likely patronage Additionally, several patronage requests are still not answered/decided yet.

12 Status ICC 2009 Hotels Contract with conference venue signed Hotel contracts not signed yet -Hotels (except for Westin) will be booked through VDEs agency no liabilities -3 Premium class hotels, 5 first class hotels, 3 standard superior hotels ( too many hotels !?) -Preference for Westin will be reflected on website Website will provided sufficient information how to reach conference venue Very good public transportation from hotels to conference venue

13 Status ICC 2009 Local arrangements Current choice is Westin Bellevue -Banquet in Atrium of the hotel -combined with tents outside of the hotel -Located directly at the banks of the river Elbe -Walking distance to conference venue: ca. 5-10min Overall cost for 520 attendees: ca. 95,000 USD (excl. VAT) Currently last alternative is evaluated (Albertinum Dresden), which is prefered as long as costs are not higher

14 Status ICC 2009 Marketing Finished Material -Lanyards, Postcards, A4-sized sponsoring brochure, Pens, CfE -City of Dresden provides information brochure and movie about Dresden CfP in June and July issue of CommMag to all previous ICC07/GC07/ICC08 authors

15 Status ICC 2009 Co-located BMBF Statusseminar BMBF: German Federal Ministry of Education and Research BMBF Statusseminar: Annual workshop to present recent results of BMBF funded projects Request: -Co-locate BMBF Statusseminar with ICC 09 on Thursday -BMBF Statusseminar and ICC09 are separated events (no implicit registration) -Turn-over for ICC09: -ALL (!) participating partners will rent an exhibition booth (15-20 partners!) -Some of the BMBF partners will enter the sponsoring program -Strong exhibition area might attract more industrial attendance -Turn-over for BMBF: -International audience to present recent results, demonstrations, … -One room on Thursday (and may be Friday) in ICD

16 Status ICC 2009 Next steps till GC08 GIMS: Final budget (Approval) Final registration form (Approval) GITC: Final technical program matrix (Review) Update: Significant supporters Final contract with conference venue / Maritim Local arrangements (Banquet dinner, …) Further marketing (preparation of ComMag-advertisement, …)

17 Status ICC 2009 Thanks for your attention!