1. Submission doc.: IEEE 802-EC-13/0033r0 July 2013 Jon Rosdahl, CSRSlide 1 ExSec Agenda Items July 2013 Plenary Date: 2013-07-15 Authors:

2. Submission doc.: IEEE 802-EC-13/0033r0 July 2013 Jon Rosdahl, CSRSlide 2 Abstract Agenda Items from the IEEE 802 Executive Secretary for the IEEE 802 March 2013 Plenary Monday: 5.15 II Future venue contract status & Vendor Contract Renewal Statu s 5.16 II Geneva 2013 Expectation Friday: 4.02 MI Future Venues 9.03 II Executive Secretary report 9.xx II Call for Tutorials: November 9.xx II EC Interim Telecon: Oct 1. 2013 13:00 EDT

3. Submission doc.: IEEE 802-EC-13/0033r0July 2013 Jon Rosdahl, CSRSlide 3 Monday Agenda Items 5.15 II Future venue contract status & Vendor Contract Renewal Status 5.16 II Geneva 2013 Expectation

4. Submission doc.: IEEE 802-EC-13/0033r0July 2013 Jon Rosdahl, CSRSlide 4 5.17 II Future venue contract status & Vendor Contract Renewal Status Future Venues See doc: 802-EC-12/0040r4 https://mentor.ieee.org/802-ec/dcn/12/ec-12-0040-04- 00EC-802-plenary-future-venue-contract-status.xlsx 1.IETF Joint Meetings 2.OFC Meeting Dates 3.Non-North American Venues –Priorities Set from March 4.Vendor Contract Status

5. Submission doc.: IEEE 802-EC-13/0033r0 IETF Joint Meetings From the Discussion at the Joint IETF-IEEE meeting: 1. How often to meet face-to-face? Once a year? Once every other year? 2014 not any clear choice as both groups are firm on locations – no automatic choice 2015 – IETF is going to Dallas in March – IEEE is going to Dallas in Nov -- The possibility move to March, and have back to back meeting in Dallas....? Did not seem possible as IETF is meeting later in the month. Instead we need to pick a date to have leadership meet. Slide 5Jon Rosdahl, CSR July 2013

6. Submission doc.: IEEE 802-EC-13/0033r0 Non-North American Venues Priorities from March: 2015 March – Barcelona/Rome/Berlin 2016 March -- Macau/Shanghai/Yokahoma 2017 July – Copenhagen/Gothenberg/Vienna 2017 March – New Orleans / Florida Even Years – Target Asia/Pacific Odd Years – Target Europe EC Session to discuss Future Venue details: Tues 9-10am (CICG) or 6-7pm (ITU) – Slide 6Jon Rosdahl, CSR March 2013

7. Submission doc.: IEEE 802-EC-13/0033r0 Status of Vendor Contracts Network Services Contract started: April 2012 Contract expires: March 2015 Meeting Services Contract started: Nov 2008 (one extension) Contract expires: July 2014 Plan for RFP process Nov 2013 to March 2014 Meeting Manager No further effort – Proposal to remove from OM Slide 7Jon Rosdahl, CSR July 2013

8. Submission doc.: IEEE 802-EC-13/0033r0 5.18 II Geneva 2013 Expectation What to expect? Mainly it will be the same as any other Plenary What is Different? 1.No common hotel 2.Meeting rooms are in more than one building 3.Breaks on own – cafeteria are located in each building 4.Some rooms are not available in the evening 5.Some room configurations will be different (open square) 6.No organized Social 7.Opening Plenary – 11-12am Slide 8Jon Rosdahl, CSR July 2013

9. Submission doc.: IEEE 802-EC-13/0033r0 Geneva Expectations (cont) Monday, Tuesday, Wednesday and Thursday : Meetings in CICG and CCV must end before 6:30pm (18:30) Please leave buildings promptly. * All Evening Meetings (PM3) after 6pm must be held in ITU. Note: that Power to ITU meeting rooms will be out from 9pm Tues until 6am Wed. Friday : *All Meetings are to be held in ITU. Slide 9Jon Rosdahl, CSR July 2013

10. Submission doc.: IEEE 802-EC-13/0033r0 Geneva Expectations (cont) Other Meeting items: 1. Opening Plenary Meeting ‐ Monday 11:00-12:00 ‐‐ Welcome to Geneva and give ITU chance to address Participants. 802 EC officers at head table – WG Chairs in 2 nd row 2. Tutorials ‐ Monday ‐‐ ITU Popov Room. Slide 10Jon Rosdahl, CSR July 2013

11. Submission doc.: IEEE 802-EC-13/0033r0 Friday Agenda Items 4.02 MI Future Venues 9.03 II Executive Secretary report 9.xx II Call for Tutorials: November 9.xx II EC Interim Telecon: Oct 1. 2013 13:00 EDT July 2013 Slide 11Jon Rosdahl, CSR

12. Submission doc.: IEEE 802-EC-13/0033r0 4.02 MI Future Venues 1.Motion to approve Site visit for Barcelona 2.Motion to approve Site Visit for Beijing Slide 12Jon Rosdahl, CSR July 2013

13. Submission doc.: IEEE 802-EC-13/0033r0 9.03 II Executive secretary report LMSC 802 – P&P list of major duties: 1.Oversee Venue selection – 2.Present summaries of venue options. 3.Oversee activities related to facilities and services 4.Carry out Duties of Treasurer if Treasurer unavailable Chairs Guideline list of major duties: 1) 802 Meetings: Efficiency Improvement 2) 802 Plenary Sessions: Facilities and Services 3) IEEE 802 Registration Database 4) Assist IEEE 802 Treasurer Slide 13Jon Rosdahl, CSR July 2013

14. Submission doc.: IEEE 802-EC-13/0033r0 9.xx Call for Tutorials for the Nov 2013 Plenary in Dallas, Texas Tutorial Request form: http://www.ieee802.org/802_tutorials/802_Tutorial_Re quest_Form.doc http://www.ieee802.org/802_tutorials/802_Tutorial_Re quest_Form.doc As a reminder please refer to Chair's Guidelines section 2.5 Tutorials for the logistics for participating in sponsoring/presenting a Tutorial. All requests for Tutorials must be made by Sept 27 th 2013. Slide 14Jon Rosdahl, CSR July 2013

15. Submission doc.: IEEE 802-EC-13/0033r0 9.xx -- 1 Oct 2013 Interim Telecon - Agenda for Interim EC meeting – Tuesday 01 OCT 2013 1-3PM ET Initial Draft Agenda – 1. Welcome/Intro/Approve Agenda - Nikolich 5 min – 2. Report: – 3. Report: July EC Action Item Summary - D’Ambrosia 2 min – 4. Discussion: EC Leadership workshop action item review – ???? 15 min – 5. Report: March 2013 Beijing Meeting Plan Status - Rosdahl 3 min – 6. Motion: Confirm approval of March 2016 venue contract - Rosdahl 8 min – 7. Discussion: Ethernet 40 th Anniversary Celebration - D’Ambrosia 15 mim Per Chairs Guideline – Confirm during the Closing EC Plenary. Slide 15Jon Rosdahl, CSR July 2013

16. Submission doc.: IEEE 802-EC-13/0033r0July 2013 Jon Rosdahl, CSRSlide 16 References Future Venue Contract status: https://mentor.ieee.org/802-ec/dcn/12/ec-12-0040-04- 00EC-802-plenary-future-venue-contract-status.xlsx