Time Management 1.1.1

What is time management? Time management is the act or process of planning and exercising conscious control over the amount of time spent on specific activities

Importance of time management Why Is Time Management Important? – Time is limited – Time is scarce – You need time to get what you want out of life – You can accomplish more with less effort – Too many choices 1.1.3

The Three P s of Effective Time Management 1.Planning 2.Priorities 3.Procrastination

1. Planning Gather information Goals Devise strategies Implement Plan Monitor Performance Evaluate plan 1.1.5

2. Priorities 1.1.6

Activity 1.1.7

3. Procrastination Fear of failure Low self esteem Lack of prioritization skills The task is too daunting Over confidence 1.1.8

The Time Myth Only 24 hours in a day, 7 days a week, 30 days a month!! Can’t stretch time Make the best use out of it

Ten Myths about Time 1.Time can be managed 2.The longer or harder you work the more you accomplish 3.If you want something done right,do it yourself 4.You are not supposed to enjoy work 5.We should take pride in working hard

6.You should try to do the most in the east amount of time 7.Technology will help you do it better,faster 8.Do one thing at a time 9.Handle paper only once 10.Get more done and you will be happier Ten Myths about Time

Why time management  Getting more organized  Increasing productivity  Rotating tasks  Gaining time

How to Manage Our Time??  Identify time wasters  Create time management goals  Implement time management plan

Time Management Tools Time management software / agendas Prioritizing tasks Setting time frames to accomplish tasks Working in a team; cooperation Proper allocation of tasks; right person for the job Eliminate repetition & duplication Communication Love your job or just accept it Avoid stress Sleep well, relax & take time off Regenerate your energy

Gaining More Time Saying yes / no Establish routine Punctuality eliminates waiting

Time Wasters Social / personal calls Phone calls vs. meeting Frustrating job Hopping from one task to the other Lack of focus Disorganized tasks Lack of agendas Stress Sleeping disorder Office gossip, smoking, gatherings, etc

Activity – Daily Time Management Plan List all daily tasks Prioritize Set time frame