Division III Bylaw 13 Recruiting

Agenda Recently-adopted legislation. Official visits (NCAA Bylaw 13.7). NCAA Requests/Self-Reports Online Case Management System ( RSRO) miscellaneous.

Session Outcomes Become familiar with new legislation. Understand fundamental application of official visit legislation. Use (RSRO) case studies for a practical context. Be equipped with resources and best practices relevant to Bylaw 13.

Recently-Adopted Legislation

NCAA Proposal Nos (RWG) (RWG) * * Official visit legislation Proposal Nos. NC * NC *

Proposal No Contact after Completion of Sophomore Year Intent: To allow in-person, off-campus contact with PSA (or family) after PSA has completed SOPHOMORE year in high school. Effective Date: Effective for PSAs who complete sophomore year during or later. Bylaws: and

Proposal No Athletics Celebratory Standardized Signing Form Intent: To allow the use of a standard NCAA-provided, NONBINDING athletics celebratory signing form after a PSA has been accepted to the institution. Effective Date: April 15, Bylaws: and

Athletics Celebratory Standardized Signing Form

Keep in Mind!

Athletics Celebratory Standardized Signing Form Keep in mind… The form is optional – for the institution AND the PSA. If your institution does not use this form, it is not permissible to use a substitute form. There is no limit to the number of forms a PSA may sign.

Athletics Celebratory Standardized Signing Form Keep in mind… This form does not guarantee a PSA a spot on your institution’s team roster. The form may be printed on institutional letterhead and may include institutional logo. This form does not replace your institution’s pre- enrollment forms (e.g., offer of admission, financial aid).

Athletics Celebratory Standardized Signing Form Keep in mind… It is permissible to personally deliver the form. Your coaches may not be in attendance during a signing, regardless of media presence. Celebratory signings may not occur on your campus. Your institution may not donate or loan equipment or apparel for the PSA to wear during the signing.

Proposal No Contact on Each Day of Competition Intent: To permit coaches to contact a PSA on a day of competition AFTER the competition, provided. –PSA has completed all competition for the day; and –PSA is released/not considered on-call by appropriate authorities. Effective Date: Immediate. Bylaw:

Keep in Mind!

Contact on Each Day of Competition Keep in mind… “Released” and “not on-call” are determined by the PSA’s coach (or comparable authority). The contact restrictions apply to any site. Thus, you may not have contact with a PSA - even on your campus - until the PSA has completed all competition for the day and has been released.

Stretch Your Mind!

Contact on Each Day of Competition How would this legislation apply to: –Day camps/clinics? –Overnight camps/clinics? Note: It is impermissible for your athletics department staff members to engage in recruiting activities during institutional camps/clinics. Bylaw:

Contact at the Competition Site on Each Day of Competition Day camp/clinic: As long as the camp/clinic activities are concluded, and the camp/clinic authorities have released a PSA, and do not consider the PSA on-call, your institution may contact the PSA. Overnight camp/clinic: A PSA is not considered released at the end of each day of an overnight camp/clinic. Therefore, it is impermissible to contact a PSA until he/she has concluded all activities, has been released, and is not considered on call at the conclusion of the entire camp/clinic.

Proposal No Official Visit - January 1 of Junior Year Intent: To allow a PSA to make an official visit as of JANUARY 1 of the PSA’s JUNIOR year in high school. Effective Date: August 1, Bylaw:

Proposal No. NC Unlimited Complimentary Admissions Intent: To allow an institution to provide, at its discretion, complimentary admissions during an official or unofficial visit to a PSA and those accompanying the PSA. Effective Date: Immediate. Bylaws: and

Proposal No. NC Meals for Individuals Accompanying the PSA. Intent: To allow an institution to provide meals during an official visit to individuals accompanying the PSA. Effective Date: Immediate. Bylaw:

Official Visits

Official Visit Limitations First opportunity to visit. –January 1 of PSA’s junior year (effective August 1, 2015). One visit per PSA per institution. –Resets on October 15 after the PSA’s completion of high school. Not to exceed 48 hours in length. –Begins with PSA’s arrival on institution’s campus. –PSA must depart campus immediately upon conclusion of 48-hour period. Bylaws: and

RSRO Question A PSA will come to our campus for an official visit. The PSA’s visit will conclude at 2 p.m. on Sunday. The PSA and the PSA’s family plan to vacation in the area until Tuesday. Can our institution still pay the cost of the PSA’s return flight? No. –Bylaw says that the PSA’s transportation must be without delay for personal or entertainment purposes. –The institution may still pay cost of transportation to the institution and other official visit costs, but may not pay for PSA’s return home.

Transportation on Official Visit Institution may pay PSA’s actual round-trip transportation costs, provided a direct route between PSA’s home and campus is used. PSA only, UNLESS: –PSA travels by car and receives mileage reimbursement. Others may accompany PSA in the car. –Institution may provide transportation from the airport for PSA and individuals accompanying PSA. Bylaw:

Transportation on Official Visit PSA visiting two or more institutions. –Institutions can share cost of travel expenses. –No duplication of expenses. –Only actual and necessary expenses may be provided. –48-hour limitation must be observed at each institution. Bylaw:

RSRO Question Institution A and Institution B are in the same town. PSA will be participating in official visits to both institutions. Can a coaching staff member from Institution B pick the PSA up at Institution A and transport the PSA to Institution B? Yes. –Bylaw allows two institutions to share travel expenses when a PSA is engaging in official visits to both institutions. –Bylaw allows a coach to accompany a PSA to or from an official visit when travelling by automobile.

Accommodations on Official Visit PSA may receive lodging consistent with that available to regular students. Local commercial facilities may be used. –Must be on a scale comparable to normal student life. –Must be within 30 miles of the institution’s campus. Parents may receive lodging. –Additional individuals may stay in PSA’s or parents’ room but institution may not pay costs resulting from additional occupants. Bylaw:

Entertainment on Official Visit Institution may provide entertainment. –Complimentary admissions. May be provided to home athletics events for PSA and individuals accompanying PSA. –$40 per day to student host. Must cover cost of entertaining both PSA and student host. Neither PSA nor student host may contribute to the cost of institutionally organized entertainment (I ). PSA may contribute to the cost of entertainment that is not arranged by the institution. Bylaws: , and an Official Interp. (12/3/1992, Item No. 2)

Meals on Official Visit Three meals per day to PSA and individuals accompanying PSA. Meals must occur on campus. –May be purchased from outside vendors (at a scale comparable to normal student life). –May occur off campus if on campus facilities are closed. A meal may be hosted at a staff member’s home on one occasion, provided the meal/entertainment is not excessive in nature. Bylaw:

RSRO Question PSA’s parents are unable to accompany PSA on her official visit. PSA’s older sister will attend instead. Can our institution pay for PSA’s sister’s lodging? PSA’s sister’s meals? Lodging – No. Unless PSA’s sister stays in the same room as PSA and there is no charge for the additional person. Meals – Yes. Proposal No. NC deregulated the meals on official visit legislation to allow an institution to pay for meals for any individual accompanying the PSA.

Official Visit Expenses PSAPSA’s Parents/Guardians Others TransportationYesNo* LodgingYes No* MealsYes Complimentary Admissions Yes EntertainmentYes No

Exception to Official Visit Programming/benefits available to all prospective students. –Not considered an official visit if PSA receives expenses provided by the admissions department that are available to all prospective students. –If any single expense is provided by the athletic department, it becomes an official visit.

RSRO Miscellaneous

RSRO Miscellaneous $100 Our institution has a PSA who submitted a financial deposit to attend our institution in the fall. The PSA injured his ankle this summer and would like to use the services provided in our athletic-training room. Permissible? It depends. –If the PSA is enrolled in your institution’s summer term, the PSA may receive athletics-training room services. –Bylaw:

RSRO Miscellaneous $200 Can our athletics department tweet about a PSA who has submitted a financial deposit (without tagging PSA in the tweet)? –Yes. –Bylaw: Can our athletics department retweet a PSA after the PSA has submitted a financial deposit? –Before May 1 – No. –On or after May 1 – Yes. –Bylaw:

RSRO Miscellaneous $300 Local prospect-aged individual would like to engage in an unpaid internship in our institution’s athletic department. PSA would receive high school credit for the internship. Is this permissible? No. –Bylaw allows a PSA to be employed at a member institution in any department OUTSIDE of intercollegiate athletics. –Allowing a PSA to engage in an unpaid internship would constitute an impermissible recruiting inducement. –Official Interpretation: April 15, 2015.

Questions?