The ELI Beamlines Project ESS, Lund, 07/05/13 Radek Toman

ELI Beamlines

General Information ELI = EXTREME LIGHT INFRASTRUCTURE ELI = R&D facility in the field of laser physics ELI = ESFRI Roadmap project; 1 st ESFRI project to be built in a new Member state of EU ELI Preparatory Phase Consortium ELI DC – backing the project ERIC – possible future with many querries

Scientific Mission Plasma-based XUV and X-ray sources (not specifically attosecond) Seeded high-energy XUV lasers, HHGs, plasma betatron, laser-plasma based FEL Electron, proton and ion acceleration Generation of GeV electrons, >1 GeV protons Programmatic applications in molecular, biomedical, and material sciences Time-resolved X-ray diffraction, fast pulse radiolysis, probing early events in interaction of ionizing radiation with matter, probing of diluted systems, femtochemistry, proton therapy Physics of dense plasma, high-energy-density-in-matter (HEDM) physics Laboratory astrophysics, WDM, energy transport in high I 2 systems Exotic physics Experiments with focused intensities Wcm -2 Prototyping technologies for the high-intensity pillar 10 PW and multi-10-PW chains, compression & coherent superposition of multi-10PW ultrashort pulse

ELI Preparatory Phase Consortium

Funding Origin of the funds EU funding - European Regional Development Fund (ERDF) National level: Research and Developement for Inovations OP Co-funding of the project from national budget (15%) Managing authority: Ministry of Education Expenditures eligible until end 2015 Preparatory Phase funded also by EU – DG Research

Funding Implementation €m Intangible assets1.6 Tangible assets233.3 Land10.0 Cost of construction63.6 Machinery and Equipment150.9 Other Equipment8.9 Material (expendable and operational supplies)6.0 Services Overhead and travel costs2.8 Payroll19.7 TOTAL266.9 Running Costs (operational phase)€m Salaries8.9 Material and maintenance costs5.7 Travel expenses 1.2 Services 2.5 Utilities, Overheads 1.3 TOTAL 19.6 StaffFTEs Employees300 Final investment cost: Kc (€267 million) 3.5

Current State of Implementation

Main construction phase to be started in May 2013 Laser sources (L1, L2, L3, L4) – some contracting procedures in progress, partly own R&D effort Beam transmission and equipment of experimental halls – preparation of awarding procedures

Procurement Rules All procurement processes governed by Act on Public Procurement Act on Public Procurement = implementation of EU directives (above-the-threshold value) + additional RDIOP rules on selection of suppliers Limits:  Above-the-treshold value – Eur – implemented EU directive  Below-the-treshold value – Eur – Eur – national act on public procurement rules  Small scale value - RDIOP rules – Eur – Eur

Procurement Processes Basic principle: open procedure Only under certain circumstances (or as an exemption): restricted negotiatd procedures Negotiated procedure for supplies for research activities Exception from Act – services for researcg activities – confusing interpretation by authorities Small laboratory equipment (optomechanics, optics), simple services x major technology systems (laser L3: 40 mil. EURO) 2012: 70 contract awarding procedures commenced

Procurement Constraints Legal constraints Act unprepared for large scale investment projects: obligation to sum up all similar and related equipment purchased in one year → all purchases in above-the-threshold limit (most strict rules)  Framework contracts x fixed list of suppliers, fixed list of equipment, optomechanics – thousands of items exist Act unprepared for procurement of special equipment: 1 bid = duty to cancel procedure Formalism, huge paperwork, demanding for bidders (documents related to qualification criteria) Often changes

Procurement Constraints Constraints related to application of law Office for Protection of Competition – resolves disputes between procurers and suppliers – procedure takes months (up to year) → how to avoid objections? – evalution only on bidding price Penalty Register – 3 months to get excerpt Managing authority of RDIOP: extremely conservative interpretation of Act and RDIOP rules

Procurement Problems Case 1 – purchasing of equipment for internal developement Flexible purchases needed x obligation to sum up → framework contracts In some fields (optics) FC is not proper solution Simpification of RDIOP rules (up to Eur)

Procurement Problems Case 2 – Major technology procurement (up to 40 mil. EUR) Delivered technology will be unique prototypes – next generation of current technology Negotiated procedures Major problems in awarding procedures:  Nature of suppliers – public research institutions and  Nature of equipment – prototypes → payments in advance (loans constraints); contract motivation tools unacceptable (delay penalties), damages compensation limitations, best effort clauses, choice of law

IPR We buy only tangible results and unlimited right to use them for purposes of the project (royalty free open-end license)  In case some IPR is result of joint effort, we protect it mutually and share the benefits

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