Programs and Research Public Private Agreements for Mass Digitisation Ricky Erway JISC Digitisation Conference July 2007

2 RLG Programs Partners - Geography North America [100] UK, Ireland & Continental Europe [35] Middle East [2] Australia and New Zealand [4] Japan [1]

3 RLG Programs Partners – Institution Types

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10 Distinguish between editions Computational comparisons Linguistic analysis Link to a citation Recombination for electronic reserves Discipline-based portals My collection Translation Annotation

11 Integrated access Incorporate with OPACs FRBRization to dedup and cluster editions Offer shelf-like browsing Integration with licensed digitised content Customised functionality for local community Add structural or semantic mark-up Integration with IR assets Inclusion of primary sources

12 Cant see the forest for the trees?

13 Exclusivity - Appearance vs. reality 1.They are non-exclusive deals 2.The private partner bears all the digitisation costs 3.They are only limited term deals 4.Institutions are free to serve the content to users

14 Deliverables - What do you get back? Master images Access images Metadata describing associated files and their sequence Coordinates to map OCR text to images Records with links Technical metadata Records of rejects for later attention

15 Functionality Access rights Display Index Allow downloading of individual copies Add 3 rd party service enhancements Combine in whole or part Distribute in whole or in part Rights related to preservation Influence technical specifications Check for quality control Insist on published, open standards

16 Disclosure – how much is too much? OK to protect proprietary information Identified technical and business secrets Should not restrict Sharing what content is included Sharing the nature of what will be returned to the library Involving stakeholders in the negotiation Community discussion

17 Financial Models Worst case: they digitise and then license it back to us Consider making use free and charging for a reuse licence If partner repurposes in ways not foreseen, contributor should get a portion of the revenue Ask yourself, How much more would it cost to make it free?

18 Other considerations Upgrading texts Coordinate maps Use data Resolving rejected items Impact on copyright Branding Persistent access

19 Negotiating tips Inform your counsel of your desired outcome Let counsel determine warranties and indemnifications Know your bottom line – at what point are you prepared to walk away? Start with the best agreement to date Negotiate on behalf of the broader community

20 Result of inaction Content accessible via patchwork of environments under dramatically different terms Recognise our shared interest after its too late Public domain materials locked up Libraries assets are marginalised by commercial entities.

21 Questions? Ricky Erway OCLC Programs and Research Project Wiki rlg.archival.tv Username: Good Password Terms

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23 Related OCLC activities eContent Synchronisation Registry of Copyright Evidence Registry of Digital Masters Global Digital Format Registry Collection Analysis/Anatomy of Aggregate collections Shared Print/deaccession