1. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. a lesson approach Microsoft® PowerPoint 2010 © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

2. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Record a slide show 1 Prepare and protect a presentation 2 Prepare and share a presentation 3 Share in different file types 4 Convert between PowerPoint versions 5 2

3. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 3

4. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Plan what you are going to say in advance.  Key narration notes in the Notes pane and print a copy of the Notes pages to use for reference while you talk. – In the Page Setup group, click the arrow in the Print What box, and then click Notes Pages. – Click Print. 4 Exercise 14-1 1

5. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  From the Slide Show tab, in the Set Up group, click the Record Slide Show button and choose Start Recording from Beginning. – From the Record Slide Show dialog box, ensure that both boxes are checked so that the recording will include your timings, your narration, and laser pointer. – Click Start Recording.  The screen will switch to Slide Show view. – Use your printed notes pages as you explain the content of your presentation and advance the slides. 5 Exercise 14-2 1 Figure 14-1

6. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  During the recording: – Use the Next button to move forward within the presentation. – Use the laser pointer to point out something to be emphasized. – If you need to pause, right-click in the slide show and choose Pause Recording.  At the end of the slide show, choose Save to embed the narration to your presentation file as audio files on each slide and save the slide timings.  View your slide show and listen to the recording. 6 Exercise 14-2 1

7. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 7

8. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  From the File tab, in the Info section, under Prepare for Sharing, a comment will show if the presentation has content that people with disabilities will find difficult to read.  Click Check for Issues, and then Check Accessibility. – The Accessibility Checker pane will open on the right showing a list of inspection results.  Correct as many issues as possible. 8 Exercise 14-3 2 Figure 14-2

9. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  From the File tab, in the Info section, click Check for Issues, and then Inspect Document.  From the Document Inspector dialog box, check all of the options except Off-Slide Content.  Click Inspect and view results.  Click Close. 9 Exercise 14-4 2 Figure 14-3 The results will be displayed with a check before each of the options where nothing is found.

10. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  From the File tab, in the Info section, click Properties, and then Show Document Panel. – Key information for author, title, subject, keywords, category, status, and comments. 10 Exercise 14-5 2 Figure 14-4

11. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  At the top of Document Properties, select Advanced Properties. – Click the tabs at the top and notice the type of information that appears in each tab that can be customized. – Make changes as necessary and click OK. – On the Document Information Panel, click the Close button. 11 Exercise 14-5 2 Figure 14-5 Advanced Properties

12. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  From the File tab, in the Info section, click Protect Presentation, then Add a Digital Signature. – A warning box appears that briefly explains Microsoft’s position. – Click OK.  On the Create a Digital ID dialog box, key your personal information for Name, E-mail address, Organization, and Location. – Click Create. 12 Exercise 14-6 2 Figure 14-6

13. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  On the Sign dialog box, key Presentation Security for the Purpose for signing this document. – Click Sign. You will receive a Signature Confirmation message. – Click OK. A Signature pane appears on the right of your window showing that the document is signed and a Signature button appears in the Status Bar.  Any document edits will invalidate the signature.  Close the Signatures pane. 13 Exercise 14-6 2 Figure 14-7

14. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 14 Exercise 14-6 2 Figure 14-8 Signature pane Signature button

15. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Read. – Users can read a presentation but cannot edit, copy, or print.  Change. – Users can read, edit, and save a presentation, but they cannot print.  Full control. – Users have full authoring privileges to modify, set expiration dates, or give permission. 15 Exercise 14-7 2 Figure 14-9

16. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  From the File tab, in the Info section, click Protect Presentation, and then choose Mark as Final.  A confirmation message appears. A Mark as Final button is displayed in the status bar and the yellow information bar appears at the top of the slide.  Click OK. 16 Exercise 14-8 2 Figure 14-10

17. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 17 Exercise 14-8 2 Figure 14-10 Marked as Final button Information bar

18. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 18

19. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  From the File tab, click Options.  From the PowerPoint Options dialog box, click the Save option on the left. – Check the option Embed fonts in the file. – Select the option Embed all characters.  Click OK.  Save the presentation. 19 Exercise 14-9 3 Figure 14-11 TrueType fonts can usually be embedded

20. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 20 Exercise 14-9 3 Figure 14-12

21. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Click the File tab, click Save & Send, choose Package Presentation for CD, and click Package for CD button. – Give the CD a name that will identify its content. 21 Exercise 14-10 3 Figure 14-13

22. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  On the Options dialog box: – Check both Linked files and Embedded TrueType fonts. – Click OK to close this dialog box.  On the Package for CD dialog box: – Click the Copy to CD. – Insert the blank CD-R disk.  Close the presentation without saving it, and then remove your CD-R disk and label it. 22 Exercise 14-10 3 Figure 14-14

23. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 23

24. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  From the File tab, click Save & Send  Click Create PDF/XPS Document and Create PDF/XPS. – The Save As dialog box opens. Key the file name. PDF is displayed as type. – Click Publish. The PDF document opens for viewing. Exercise 14-11 Figure 14-15 4 24

25. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  From the File tab, click Save & Send.  Click Create Handouts and Create Handouts on the right.  From the Send to Microsoft Word dialog box, choose Blank lines next to slides.  Click OK. – The handout is prepared with slides on the left and lines on the right. Exercise 14-15 Figure 14-16 4 25

26. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. To create a video:  From the File tab, click Save & Send.  Click Create a Video, and view the options for output of the video and for including recorded timings and narration. – Choose Computer & HD Displays and Use Recorded Timings and Narration. – Click Create Video. – Navigate to the folder where you will save the video and name the file. Click Save. Exercise 14-13 4 26

27. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Exercise 14-13 Figure 14-17 4 27

28. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. To play a video:  Navigate to the folder where your video file is saved and double-click the file name.  The presentation will open in Windows Media Player. – Click Play if necessary to start the presentation. – Notice that the timings, narration, and laser pointer gestures, if present, are all included in the video. Exercise 14-13 4 28

29. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 29

30. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Presentations created in 97-2003 version of PowerPoint have a file extension of.ppt.  When you open one of these presentations, you can work on it in Compatibility Mode so it can still be opened in this version. 30 Exercise 14-14 Figure 14-18 5

31. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 31 Exercise 14-14 Figure 14-19 and 14-20 5 This diagram is converted to an image and cannot be edited using SmartArt. This table is converted to an image and cannot be edited as a table.

32. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  From the File tab, in the Info section, click Check for Issues, and then Check Compatibility. – A dialog box will appear indicating the features used in this presentation that may be lost or degraded when you save in an earlier version. – Click OK. 32 Exercise 14-15 Figure 14-21 5

33. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  From the File tab, click Save As, then choose PowerPoint 97-2003 Presentation.  Name and save the file. When the Compatibility Checker list appears showing the features that are not supported, click Continue. 33 Exercise 14-16 5 Remember, slide objects created with newer features of PowerPoint will not be editable.

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35. a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Record your voice when you can’t deliver in person Check for accessibility and protect a presentation Save in appropriate file formats for each situation Create a video for viewing without PowerPoint Today’s computing world provides many ways for people to meet other than face-to-face. PowerPoint can produce rich content for viewing in many different ways. Make your materials accessible for all people, and protect your intellectual property and private information when distributing files electronically. Lesson 14 Presentation 35