MIS General Training Chancellor’s Office (CO) Resources Chancellor’s Office Website LBCC PeopleSoft Processing Questions.

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Presentation transcript:

MIS General Training Chancellor’s Office (CO) Resources Chancellor’s Office Website LBCC PeopleSoft Processing Questions

Chancellor’s Office (CO) Resources

What? When? How? Where? What kind of data are collected? When are the data collected? How are the data used? Where to find the data?

Why? What kind of data are collected? Student Data  Demographic  Enrollments  Categorical Programs  Matriculation, EOPS, DSPS, CalWORKs  Special Populations  CTE/Perkins  Financial Aid  Assessment  Program Awards (Degrees & Certificates) Courses  Sections, Sessions, Instructional Assignments Employee College Calendar What?

Enrollments (SX) Student Demographics (SB) Sections Courses Matric. Emp. Demo. Sessions Calendar Assignments EOPS DSPS Emp. Assign. Cal- WORKs The Chancellor’s Office Database Assess. Perkins Pgm. Awds. Fin. Aid Special Population

District Database (Local Data Mart and Reports) MIS Dept College/District User Reviews Data Data Source 1 2 Local Reconciliation Process is Critical to Data Quality Data Entered Into System CCCCO MIS Database 4 3

Why? When are the data collected? When? Term days after end of term Calendar days after end of spring term Program Award... Due September 1 st Financial Aid..... Due October 1 st Assessment Due October 1 st Employee Data... Opens November 1 st Due by January 15th

Completeness Consistency Timeliness Validity & Accuracy Data Quality

Why? How are the data used? Matriculation Justification/Funding EOPS /DSPS / CalWORKs Funding/Justification Perkins / CTE  Perkins IV Core Indicator Reports  Perkins Allocations BOGW Administrative Funding Federal Integrated Postsecondary Education Data System (IPEDS) Reporting CCC Data Mart ARCC – Focus on Results: Accountability Reporting for the Community Colleges How?

Why? How are the data used? Research Questions  Legislative Analyst Office  Department of Finance  California Postsecondary Education Commission  California Student Aid Commission  Public Policy Institute  UC/CSU  Legislature – Committees and individual members  Community College Organizations  Newspapers  Labor Unions  Ad hoc ad infinitum How?

Recommendations for Administrators Familiarize yourself with the Data Element Dictionary Know the data elements collected for your program Determine where data resides in your system Review any new data elements to be reported Prepare early for required data changes Collaborate with your IT staff Coordinate with other departments Review preliminary reports Make corrections Run periodic queries throughout the year Know the reporting timelines/deadlines Know your funding formula AND Communication!

Why? Where to find the data? Term Reports Annual Headcount Reports Annual Review Data CCC Data Mart Data on Demand SSARCC Where?

Chancellor’s Office Website

Main CO Management Information Systems Page: bid/1275/Default.aspx

Management Information Systems: Data Submission (tab)

Management Information Systems: SRTK (tab)

Management Information Systems: Memos (tab)

Management Information Systems: Presentations (tab)

Management Information Systems: IPEDS (tab)

Management Information Systems: Data Element Dictionary & Data Submission Timeline (Right-hand Nav button)

Management Information Systems: Data Element Dictionary (Right-hand Nav button)

Management Information Systems: Data Element Dictionary: Student Basic Elements

Management Information Systems: Data Element Dictionary: Student Basic Elements: SB Domain and Format

Management Information Systems: Data Element Dictionary: Student Basic Elements: SB Student Basic Data Elements (All)

Management Information Systems: Data Element Dictionary: Student Basic Elements: SB11 Student Education Status

Management Information Systems: MIS Data Submission Timelines

LBCC PeopleSoft Processing

LBCC PeopleSoft Processing: Menu Structure

LBCC PeopleSoft Processing: MIS Reporting: Process

LBCC PeopleSoft Processing: MIS Reporting: Term End Reports

LBCC PeopleSoft Processing: MIS Reporting: Warehouse

LBCC PeopleSoft Processing: MIS Reporting: Warehouse: SB

Questions Happy Holidays