Welcome to the webinar: Mechanics of Data Submission Our session will begin promptly at 10:00AM Please type questions into the Chat area. Before we begin: Connect by phone to hear the presentation and question/answer Dial the telephone conference line: (888) Enter your pass code, which is the same as the password you used to log into the session. Pass Code / PIN for the Session: PARTICIPANT CONFERENCE FEATURES: *0 - Contact the operator for assistance. *6 - Mute/unmute your individual line. The presentation will be archived 90 days The PowerPoint will be available at TRIS/MIS/Presentations Technical Difficulty with seeing the presentation: CCC Confer Client Services is available Monday through Friday between 8:00 am - 4:00 pm at ext 1537 or 1554

CCCCO MIS Mechanics of Data Submission December 8, 2011

Today’s Topics  Gainful Employment Files  Net Price Calculator  Data Element Dictionary Changes  Mechanics of Data Submission Training  Where are the reports?  Data Mart 2.0  Website Downtime for  Questions

Gainful Employment Data Files

Gainful Employment(GE)Data Files What CCCCO MIS will continue to do for reporting 1. Identify a “potential” cohort and create the detail records. 2. Post the records on the Data on Demand Site. College may then use, modify, or ignore the data files. CCCCO will not submit the files for the college Data Files will be available on Data on Demand website ??

Gainful Employment(GE)Data Files What the college can do to improve reporting. 1.Update the GE Status for the program(s) in the CCCCO Curriculum Inventory 2.Student Matriculation (SM02) Data Use a Program Control Number(PCN) when possible 3. SM01 Student-Matriculation-Goals D = Obtain a two year vocational degree without transfer. E = Earn a vocational certificate without transfer. G = Prepare for a new career (acquire job skills). H = Advance in current job/career (update job skills).

Net Price Calculator

We will be updating the Net Price Calculator to use data. The process will be completed by the first part of January No action is required from the college. The site will remain the same.

Data Element Dictionary Changes

Matriculation File (SM02) A five character Program Control Number (PCN) can be reported for SM02 The six character TOP code is still accepted When submitting a PCN then left justify and space fill the PCN. Using a PCN or TOP Code for SM02 is a permanent change for all submissions/resubmissions Student Program Awards Data AAT or AST awards are reported using: – AA and AS code in SP02(Student-Program-Award) – SP04 (Program-Unique-Code) for the AAT or AST program

Only One Additional Element Bringing Back CB12 – Course Repeatability No change in record layout Optional for Summer 2012 Mandatory for Fall 2012 term data

DED#DATA ELEMENT NAMEFORMAT CB12 COURSE-REPEATABILITY X(01) This data element indicates whether the credit course has been designated by the district as one for which repetitions may be claimed for state apportionment according to the provisions of Title 5, Section CODINGMEANING 0 Course is not repeatable when a student has previously earned a C or better. 1 Course is repeatable only once when a student has previously earned a C or better. 2 Course is repeatable only twice when a student has previously earned a C or better. 3 Course is repeatable only three times when a student has previously earned a C or better. 4 Course is repeatable only four times when a student has previously earned a C or better. 5 A course may be coded as (5) only for colleges on the quarter system

Mechanics of Data Submission Training

When are data due? WhenFiles 30 Days After End of TermTerm (Semester/Quarter) September 1 st No later than September 15 th Program Awards (SP) October 1 st Financial Aid (SF, FA) October 1 st Student Assessment (SA) Nov 1 – Jan 15Fall Employee (EB, EJ) 30 Days After End of Spring TermCalendar (CA)

Course Control Number All Corrections to existing course control numbers Requests for new course control numbers Must go thru the CCC Curriculum Inventory

Send problems/questions to

SI Update = SB00 Update No longer submitted with term or annual data SI Update website Submit anytime Error Reports

Send problems/questions to

Where are the reports?

Term Analysis Reports 1.Historical Reports will be available on web until August The term reports will be replaced by additional queries on the Data Mart Summer/Fall 2011 available in the current format.

Categorical Reports 1.New format is now available: 2.Can still be accessed from the MIS Area Annual Headcount Report and Annual Review Report will be created in the new format and available from SSARCC by July 2012

Data Mart 2.0

Website Downtime for

Downtime Schedule Data Submission Production Website December 19, 2011 thru December 30, 2011 May14, 2012 thru May 24, 2012 August 7, 2012 thru August 24, 2012

Questions