Disaster Recovery Flood Event in Columbia County, Oregon December 2007

Damage Assessment Assisting Emergency Management Team with GIS Initial Damage Assessment to Determine Disaster Level Notifying Affected Property Owners Damage Assessment for Proration of Taxes Damage/Repair Inspections for Annual Re- assessment

Assisting Emergency Management Team with GIS Assist Emergency Operations Center (EOC) by providing maps showing transportation routes, waterways, elevation, population centers and critical infrastructure (schools, medical, shelters). Update maps using daily incident report from the various response groups. EOC use the updated maps for daily briefings to track progress and shift resources where needed.

Initial Damage Assessment to Determine Disaster Level Appraisers assist in identifying flood damaged properties. Generate map lists for use in identification. Use maps and map lists in field to determine percent of damage for FEMA purposes.

FEMA Flood Damage Guide Water under the house, most likely duct work and insulation under the house was affected. Carpets and flooring affected. Water rose above electrical outlets affecting sheetrock, wall insulation and possible wiring damage. Water within 2 feet of ceiling requiring numerous items to be replaced including attic insulation. 10% 20% 60% 90%

Notifying Affected Property Owners Create address data file using initial damage assessment spreadsheet and linking to A&T Database. Create form letter and merge with data file. Mail letters with 'Application for Proration of Property Taxes Due to Damage or Destruction by Fire or Act of God'. Select a location near the area that sustained the most damage to accept applications and inspect properties.

Columbia County Assessor 230 Strand St, Saint Helens, OR ■ Phone: (503) ■ Fax: (503) ■ Website: December 20, 2007 FIELD(OWNER) FIELD(AGENT) FIELD(M_ADDRESS) FIELD(CITY_ST_ZIP) RE: Columbia County Tax Account FIELD(ACCOUNT_ID) Situs Address: FIELD(SITUS_ADD) Your property referenced above has been identified as having structures that may have sustained damage from the recent flood. If the damage is significant, you may be entitled to a partial refund of your property taxes. Enclosed you will find an Application for Proration of Property Taxes Due to Property Damage/Destruction By Fire or Act of God, and a circular that explains the program. If you wish to have your property taxes considered for proration, please complete the application and either mail it to our office or bring it to Vernonia City Hall during the week of January 7-11, 2008.

Damage Assessment for Proration of Taxes Additional help may be needed to complete reviews timely and a neighboring county may be able to loan appraisers through an IGA. Appraisers work in teams of two. As applications are received, they are assigned to the team that will be inspecting property in that area. All flooded properties are inspected whether or not an application is filed.

Damage Assessment for Proration of Taxes New construction percentage guides are used to estimate extent of damage. Telephone numbers are exchanged among all staff, supervisor remains on site to accept applications, assign work and answer questions from both staff and public. Damaged improvements are identified by stat class and/or description and damage percentage is documented.

Damage Assessment for Proration of Taxes Values and Damage percentages are entered into a spreadsheet to determine the amount, if any, of the proration. Data files are created from the spreadsheet linked to the A&T database and form letters are created to easily generate letters to notify property owners of the results.

Act Of God Applications Due to Flood In December 2007 Calculation of Value Loss for Proration Account ID Total RMV before Act of God Total AV before Act of God RMV of Affected Imp(s) before Act of God Damage Percent RMV after Act of God Value % of Loss ,85099,98078,17072%72, % ,25074,45060,02071%52, % ,170126,780191,39063%121, % ,880138,380152,69079%76, % , ,93049%145, % ,260154,030195,410 71% 106, % ,670126,650126,14053%104, % ,27065,84085,20058%75, % ,740112,560132,75043%126, % ,30067,890106,44052%107, % ,21072,80098,87034%113, % ,80047,51067,77057%61, %

Damage/Repair Inspections for Annual Re-Assessment Generate letters for affected properties and include self-addressed stamped envelope and a form for the property owner to complete describing any repairs that have been made as of January 1. Forms that are returned and include enough information can be used to re-assess the property without a site inspection to reduce the resources needed to complete all the reviews.

Columbia County Assessor Flood Damage Repair Status Acct ID:Map ID: Please check the appropriate box below: Structures were completely repaired by January 1, 2009 No repairs were made to structures by January 1, 2009 Structures were partially repaired by January 1, 2009 For structures that were partially repaired, please describe items that have not yet been completed: If repairs included major upgrades or downgrades, describe those changes below: Additional comments:

Damage/Repair Inspections for Annual Re-Assessment Schedule site inspections to review properties where the owner did not return a form or where the form did not provide enough information. Work together with other agencies to determine which properties are being considered for buyout due to location in the flood plain.

Disaster Recovery Damage Assessment Stay in contact with other agencies that are providing disaster relief. Use technology as much as possible to reduce impact on limited resources Plan your course of action but be sure to be flexible if needs change or another solution would increase efficiency Document all time spent on the recovery effort as it is often at least partially reimbursable through grants and/or FEMA

Disaster Recovery Flood Event in Columbia County, Oregon December 2007