MIS :Functional Aspects

Functional Aspects Business Processes within a Functional Area MIS is an integrated collection of functional information systems, each supporting particular functional areas. Business Processes within a Functional Area

Business transactions Intranet An Organization’s MIS Financial MIS Business transactions Databases of valid transactions Drill down reports Accounting MIS Transaction processing systems Exception reports Demand reports Key-indicator reports Marketing MIS Scheduled reports Business transactions Databases of external data Human Resources MIS Etc. Extranet Etc.

Uses and managements of funds Financial statements Uses and managements of funds Financial status for control Quality Control reports Process Control reports Production Schedule CAD output JIT Reports Sales by customer Sales by salesperson Sales by product Pricing report Total service calls Customer satisfaction Benefit reports Salary surveys Scheduling report Job applicant profiles Needs and planning report

Financial MIS Provides financial information to all financial managers within an organization. It performs the following activities: provides financial information to all financial Managers within an organization Profit/Loss and Cost Systems Auditing Uses and Management of funds

Overview Intranet Business transactions Financial MIS Databases of internal data Databases of external data Financial DSS Intranet Business transactions Databases of valid transactions for each TPS Financial applications databases Transaction processing systems Financial MIS Transaction processing systems Operational databases Financial statements Financial ES Business transactions Uses and management of funds Financial statistics for control Extranet Customers, Suppliers Overview

Inputs to the Financial IS Strategic plan or corporate policies Contains major financial objectives and often projects financial needs. Transaction processing system (TPS) Important financial information collected from almost every TPS - payroll, inventory control, order processing, accounts payable, accounts receivable, general ledger. External sources Annual reports and financial statements of competitors and general news items. Payments to suppliers, employees, other institutions. Receipt from customers, employees, financial institutions and others. Shares information from stock exchange

Financial MIS Subsystems Financial subsystems Profit/loss and cost systems Auditing Internal auditing External auditing Uses and management of funds

Outputs Statutory reports : Decisional reports : Sales tax, excise and tax returns or any other tax details. Providing reports to other financial institutions. Giving reports to the shareholders annually. Decisional reports : Break even analysis for cost and price decision. ROI for choice investment. Trend analysis to make decision for alternative material or suppliers. Sources and usage of funds.

Outputs Knowledge updates : Operations updates : Stock valuation. Monthly trial balance, balance sheet and profit and loss account. Cash position. Expenses on major accounts. Overall business achievements in major links of business. Operations updates : Statutory payments such as Advance Tax, Sales Tax etc. Filling of statutory returns and reports. Transactions executed and accounted in the systems. Reports on finished goods, dispatches and invoicing.

Manufacturing Management IS The manufacturing MIS subsystems and outputs monitor and control the flow of materials, products, and services through the organization It performs the following activities: Design and engineering Master production scheduling and inventory control Process control Quality control and testing

Overview Intranet Business transactions Manufacturing MIS Databases of internal data Databases of external data Intranet Manufacturing DSS Databases of valid transactions for each TPS Business transactions Manufacturing applications databases Transaction processing systems Manufacturing MIS Transaction processing systems Operational databases Quality control reports Manufacturing ES Process control reports Business transactions JIT reports MRP reports Production schedule CAD output Extranet Customers, Suppliers Overview

Inputs to the Manufacturing MIS Strategic plan or corporate policies. The TPS: Order processing Inventory data Receiving and inspecting data Personnel data Production process External sources

Manufacturing MIS Subsystems Design and engineering Master production scheduling Inventory control Manufacturing resource planning Just-in-time inventory and manufacturing Process control Quality control and testing

Outputs of Manufacturing MIS Work Center Definition Capacity Planning Bill of Material (BOM) Product Costing (on Items as well as Machine cost basis) Work Order Generation WIP Status

Marketing MIS Marketing MIS: supports managerial activities in product development, distribution, pricing decisions, and promotional effectiveness It performs the following activities: Marketing research Product development Promotion and advertising Product pricing

Marketing MIS Basic goal of marketing is to satisfy the needs and wants of the customers. The business functions of marketing is concerned with the promotions, planning and sale of existing product and service in existing market. It also deals with development of new product and services for new market to potential customers Thus MIS plays important role by providing managers with many functional information systems. Actually marketing was the first functional area to exhibit an interest in MIS. For example, for interactive marketing- MIS can provide information about prospectus customers who can become partners for making and improving the product and services.

Overview Intranet Business transactions Marketing MIS Databases of internal data Databases of external data Marketing DSS Intranet Business transactions Databases of valid transactions for each TPS Marketing applications databases Transaction processing systems Marketing MIS Transaction processing systems Sales by customer Operational databases Marketing ES Sales by salesperson Business transactions Sales by product Pricing report Total service calls Customer satisfaction Extranet Overview

Inputs to Marketing MIS Strategic plan and corporate policies The TPS External sources: The competition The market

Marketing MIS Subsystems Marketing Research Product Development Promotion and Advertising Product Pricing

Outputs of Marketing MIS Product Family Generate Quotation Pending Quotation Status Sales Order Orders in Hand & Status Sales Invoicing Sales Forecasting 

Human Resource MIS Concerned with all of the activities related to employees and potential employees of the organization It performs the following activities: Planning to meet the future needs of the organization Development of employees to their full potential Control of all personnel policies and programs

Overview Intranet Business transactions Human Resource MIS Databases of internal data Databases of external data Human Resource DSS Intranet Databases of valid transactions for each TPS Business transactions Human resource applications databases Transaction processing systems Human Resource MIS Transaction processing systems Benefit reports Operational databases Human Resource ES Salary surveys Business transactions Scheduling reports Training test scores Job applicant profiles Needs and planning reports Extranet Overview

Inputs to HR MIS Employees grievances Performance appraisal information is often used as evidence in grievance matter. Follow up on complaints filed by employees for variety of reasons. Training. Earlier training completed or new training needed for the employees. Sources of manpower Campus recruitment from colleges directly, or from Universities Employee Information System Employee profile Employees skill inventory Performance appraisal system Review of work for making decision regarding merit pay, increase in pay, transfer or promotions. Data is asked from immediate superior.

HR MIS Subsystems

Outputs of HR MIS Employee Management Leave Management Payroll Management Training Management Recruitment Management

Accounting Information Systems