1. PLANNING & PRODUCTION CONTROL (BMFP 4513) MANAGEMENT INFORMATION SYSTEM (MIS)
Muhammad Faiz Bin Mohamad Fuad B
Mohd Farid Bin Saiman B
Muhammad Azamuddin Bin Abdul Aziz B
Ahmad Fikri Bin Omar B

2. Learning Outcomes General System & Design Selection System
General Implementation Approaches
BAAN IV
SAP

3. General System & Design Selection System

4. Major Types of Information System
Executive Support System (ESS)
Decision Support System (DSS)
Information System
Management Information System (MIS)
Knowledge Work Systems (KWS)
Office Automation System (OAS)
Transaction Processing System (TPS)

5. What is MIS…??? Management Information System
Provides managers with information and support for effective decision making, and provides feedback on daily operations
Output or reports, are usually generated through accumulation of transaction processing data
Each MIS is an integrated collection of subsystems, which are typically organized by the organization

6. Functions of MIS Provides reports with fixed and standard formats
Hardcopy and softcopy report
Use transaction processing system to store in the computer system
End users can develop custom report
Requires formal request from users immediately

7. General System of MIS Additional Stores Strategy Tactics Operations
CEO Information
Strategy
Bank
Tactics
Warehouse
Inventory
Management
Supplier
Operations
EDI
POS
Sales Reports
Cash
Registers
Customers
Central Computer
Process Control

8. Design Selection System of MIS
A collection of components that work together to realize some objective forms a system
Three Major Components:

9. Design Selection System of MIS
Client HQ
Consulting HQ 3
Cost
Analysis
Changes &
Suggestions
Supplier
Contact
Database
Message
Design
Proposals
Finance & Management Team
Cost Analysis
Costs & Budgets
Cost targets
& comments
Message
Changes &
Costs
Design
Proposals 2
Supplier
Contact
Database
Design Team
Design Plans
Changes
Changes
& Corrections 4
Problems &
Suggestions
Message
Design Project
Origination 1

10. Business transactions
Flow of MIS
Internal database
External database
Decision support systems
Valid
database
Application
database
Business transactions
Processing system
(EDI)
MIS
Executive support systems
Operational database
Expert
support systems
Invalid
database
Output
Production
controller
Recheck
Workers

11. Output of MIS Scheduled report Key-indicator report Demand report
Produced periodically or on schedule (daily, weekly, monthly)
Key-indicator report
Summarizes the previous day’s critical activities
Typically available at the beginning of each day
Demand report
Gives certain information at a manager’s request
Exception report
Automatically produced when a situation is unusual or requires management action

12. Advantages of MIS Provide support to managers
Enable managers to compare results immediately
Enable managers to identify problem areas and opportunities for improvement
Easy to access data
Universal accomplish
Security and trust management system

13. General Implementation Approaches
Functional Aspects
MIS is an integrated collection of functional information systems, each supporting particular functional areas
Financial MIS
Provides financial information to all financial managers within an organization.

14. Financial MIS
Provides financial information to all financial managers within an organization.
Is an information system that tracks financial events and summarizes financial information.
Use of information and communications technology in financial operations to support management and budget decision, fiduciary responsibilities, and the preparation of financial reports and statements.

15. Business transactions
Internet
An Organization’s MIS
Financial MIS
Business transactions
Databases of valid transactions
Drill down reports
Accounting MIS
Transaction processing systems
Exception reports
Demand reports
Key-indicator reports
Marketing MIS
Scheduled reports
Business transactions
Databases of external data
Human Resources MIS
Etc.
Extranet
Etc.

16. Input to the Financial Information System
Strategic plan or corporate policies
Contains major financial objectives and often projects financial needs.
Transaction processing system (TPS)
Important financial information collected from almost every TPS - payroll, inventory control, order processing, accounts payable, accounts receivable, general ledger.
External sources
Annual reports and financial statements of competitors and general news items.

17. Financial MIS Subsystems and Output
Financial subsystems
Profit/loss and cost systems
Auditing
Internal auditing
External auditing
Uses and management of funds

18. Manufacturing MIS Manufacturing DSS Business transactions
Databases of internal data
Databases of external data
Manufacturing DSS
Business transactions
Databases of valid transactions for each TPS
Manufacturing applications databases
Transaction processing systems
Manufacturing MIS
Business transactions
Operational
databases
Quality control reports
Manufacturing ES
Process control reports
Internet or Extranet
JIT reports
MRP reports
Production schedule
CAD output
Business transactions
Customers, Suppliers

19. Input to the Manufacturing MIS
Strategic plan or corporate policies.
The TPS:
Order processing
Inventory data
Receiving and inspecting data
Personnel data
Production process
External sources

20. Marketing MIS Manufacturing DSS Transaction processing systems
Databases of internal data
Databases of external data
Manufacturing DSS
Databases of valid transactions for each TPS
Marketing applications databases
Transaction processing systems
Marketing MIS
Business transactions
Sales by customer
Operational
databases
Manufacturing ES
Sales by salesperson
Sales by product
Pricing report
Total service calls
Customer satisfaction

21. Manufacturing MIS Subsystems and Output
Design and engineering
Master production scheduling
Inventory control
Manufacturing resource planning
Just-in-time inventory and manufacturing
Process control
Computer-integrated manufacturing (CIM)
Quality control and testing

22. Marketing MIS
Supports managerial activities in product development, distribution, pricing decisions, and promotional effectiveness
Input to Marketing MIS
Strategic plan and corporate policies
The TPS
External sources:
The competition
The market

23. Marketing MIS Subsystems and Output
Marketing research
Product development
Promotion and advertising
Product pricing

24. Human Resource MIS Manufacturing DSS Transaction processing systems
Databases of internal data
Databases of external data
Manufacturing DSS
Databases of valid transactions for each TPS
Human resource applications databases
Transaction processing systems
Human Resource MIS
Business transactions
Benefit reports
Operational
databases
Manufacturing ES
Salary surveys
Scheduling reports
Training test scores
Job applicant profiles
Needs and planning reports

25. Input to the Human Resource MIS
Concerned with all of the activities related to employees and potential employees of the organization
Input to the Human Resource MIS
Strategic plan or corporate policies
The TPS:
Payroll data
Order processing data
Personnel data
External sources

26. Human Resource MIS Subsystems and Output
Human resource planning
Personnel selection and recruiting
Training and skills inventory
Scheduling and job placement
Wage and salary administration

27. Other MISs Accounting MISs Geographic information systems (GISs)
Provides aggregated information on accounts payable, accounts receivable, payroll, and other applications.
Geographic information systems (GISs)
Enables managers to pair pre-drawn maps or map outlines with tabular data to describe aspects of a particular geographic region.

28. BAAN IV

29. BAAN
Baan is Enterprise Resource Planning (ERP) software, originally developed by Jan Baan in the Netherlands in the late 1970s.
The software attempts to integrate business processes including manufacturing, accounting, human resources and customer relationship management.

30. Continued… Planning Manufacturing Finance
sophisticated planning engine consolidates multiple planning methods into one application.
provides a holistic view and management of capacity and demand.
Planning is complemented with capacity scheduling applications.
Manufacturing
supporting all manufacturing typologies
manufacturing capabilities are supremely flexible and highly functional.
offering the ability to manage the most complex, highly engineered, or project-based configurations.
Finance
Multi-company, multi-site, multi-currency, multi-language Enterprise's financial management capability supports the full range of financial operations.
delivers financial control with comprehensive analytics that give you the insight you need in every area of your business.

31. Continued… Warehousing
Warehousing improves inventory accuracy, optimizes your warehousing resources, and helps you boost customer fulfilment.
Freight Management
Manage your own transportation needs.
use warehouse capacity more efficiently with better transportation planning and execution.
Procurement
Procurement module provides centralized and decentralized order and contract management capabilities, and supports the full range of procurement activities.

32. Enterprise Service Management
Continued…
Sales
Allowing you to customize order entry procedures for different items and customers.
provides support for the handling and releasing of schedules, including push and pull.
Graphical enables you to more easily configure product to customer order.
Enterprise Service Management
gives you seamless, end-to-end integration of your entire service supply chain
up-to-the minute management information you need to make clear, confident, strategic decisions.
Project
Project and manufacturing resource management come together in one environment, with real-time control for all aspects of project manufacturing.

33. Continued… Quality Management
complete control over all aspects of Quality through sales, purchasing, and production orders, as well as with inventory, location, lot control, and serial number traceability.
Product Lifecycle Management
Close the gap between engineering and other departments by making detailed product information easily accessible.
employees from purchasing to production can improve decision-making.
Automated transactions have reduced internal approval time at some companies by as much as 50%.

34. Advantages
Offers automation for manufacturing units such as MRP, manufacturing execution, advanced planning and scheduling, customer relationship management, quality control and testing, and warehouse management.
Integrates with Microsoft’s tools easily to allow appropriate compatibility.
Clients find it easy to have customization in their enterprise resource planning modules.
Best option for the complex operation.
It comes with additional support for business processes in production companies.
Easy to implement and work.

35. Disadvantages
Security wise is not strong and its strengths mainly depend on its compatibility with other platform.
Many claims it is working because of low total cost of operation and it specializes only in limited areas of ERPs.

36. SAP

37. System, Application and Product (SAP)
SAP is German software corporation that makes enterprise software to manage business operations and customer relations.
SAP started in 1972 by former IBM employees in Mannheim, Germany.
World’s largest inter-enterprise software company and the world’s fourth-largest independent software supplier.
SAP ERP product:
SAP Business Warehouse – storage system
SAP BusinessObjects software - network
Sybase mobile products – mobile computing technology
In-memory computing appliance SAP HANA – database
SAP Manufacturing

38. SAP History The 1970s : A Real-Time Vision
Software components R/1 system
The 1980s : Rapid Growth
SAP R/2 system attains the high level of stability
The 1990s : A New Approach to Software and Solutions
SAP R/3 is unleashed on the market by earned 1089 customer and has been installed in more than 9000 systems worldwide.
The 2000s : Innovation for the New Millennium
More than 12 million users each day, installations worldwide, more than 1500 SAP partners over 25 industry solution and more than customers in 120 countries.

39. SAP R/3 System Architecture
SAP AG's approach to using client/server by constructing a computing solution that could be divided into three discrete layers or tiers.
Among these issues were scalability, the need to easily upgrade business application logic and the desire for technical flexibility.
To this last point, the engineers at SAP wanted to abstract the database layer so that many different databases could be supported without having to go back and recode existing programs.

40. SAP R/3 Modules

41. SAP R/3 Application Modules

42. Financial Accounting and Controlling Module
Financial Accounting : A wide performance which includes cash management, financial controlling and cash budget management.
Controlling : Closed cost accounting from cost center accounting and cost element accounting to profitability analysis.
Asset Management : The complete management of all fixed assets which is technical asset
Project System : The integrated cooperation of all service areas for the project planning, processing and control.

43. Logistic Module
Sales and Distribution : The solution for the integrated handling of all tasks for sales, shipping and billing.
Materials Management : The integrated, closed procurement process with system-supported integration of production planning.
Production Planning : The PPC system suitable for all types of production with system-supported integration.
Quality Management : The system for quality assurance in all areas of the logistics chain.
Plant Maintenance : The industry-neutral solution for the administration and repair of technical systems.

44. Human Resource Module
Human Resources Management : From the integrated processing of applicants, personnel administration and time management.
Human Resources Planning : Organization and position planning, personnel development with education and training administration.

45. Advantages Integration
The only real project aim for implementing ERP is reducing data redundancy and redundant data entry. Integrated with all the other operational areas of a company and ensures that the accounting data is always complete and accurate.
Efficiency
Generally, ERP software focuses on integration and efficiency can suffer by implementing ERP. The benefit of integration and cooperation can make up for the loss in personal efficiency.
Accuracy
Provides real-time information, reducing the possibility of redundancy errors. Actual individual transactional can be checked at any time in real-time posting.

46. Disadvantages Expensive
This entails software, hardware, implementation, consultants and training. Or you can hire a programmer or two as an employee and only buy business consulting from an outside source, do all customization and end-user training inside. That can be cost-effective.
Not flexible
It depends on SAP system software. Other software may not be flexible.
Not profitable.
Return on Investment may take too long to be profitable. SAP implementations have a risk of project failure.

47. Exercises
What is MIS?
Give two other approches that usually use in MIS with their schematic diagram?
Besides BAAN IV and SAP, find the other ERP method that usually use in MIS with suitable schematic diagram?

48. SAP

49. System, Application and Product (SAP)
SAP is German software corporation that makes enterprise software to manage business operations and customer relations.
SAP started in 1972 by former IBM employees in Mannheim, Germany.
World’s largest inter-enterprise software company and the world’s fourth-largest independent software supplier.
SAP ERP product:
SAP Business Warehouse – storage system
SAP BusinessObjects software - network
Sybase mobile products – mobile computing technology
In-memory computing appliance SAP HANA – database
SAP Manufacturing

50. SAP History The 1970s : A Real-Time Vision
Software components R/1 system
The 1980s : Rapid Growth
SAP R/2 system attains the high level of stability
The 1990s : A New Approach to Software and Solutions
SAP R/3 is unleashed on the market by earned 1089 customer and has been installed in more than 9000 systems worldwide.
The 2000s : Innovation for the New Millennium
More than 12 million users each day, installations worldwide, more than 1500 SAP partners over 25 industry solution and more than customers in 120 countries.

51. SAP R/3 System Architecture
SAP AG's approach to using client/server by constructing a computing solution that could be divided into three discrete layers or tiers.
Among these issues were scalability, the need to easily upgrade business application logic and the desire for technical flexibility.
To this last point, the engineers at SAP wanted to abstract the database layer so that many different databases could be supported without having to go back and recode existing programs.

52. SAP R/3 Modules

53. SAP R/3 Application Modules

54. Financial Accounting and Controlling Module
Financial Accounting : A wide performance which includes cash management, financial controlling and cash budget management.
Controlling : Closed cost accounting from cost center accounting and cost element accounting to profitability analysis.
Asset Management : The complete management of all fixed assets which is technical asset
Project System : The integrated cooperation of all service areas for the project planning, processing and control.

55. Logistic Module
Sales and Distribution : The solution for the integrated handling of all tasks for sales, shipping and billing.
Materials Management : The integrated, closed procurement process with system-supported integration of production planning.
Production Planning : The PPC system suitable for all types of production with system-supported integration.
Quality Management : The system for quality assurance in all areas of the logistics chain.
Plant Maintenance : The industry-neutral solution for the administration and repair of technical systems.

56. Human Resource Module
Human Resources Management : From the integrated processing of applicants, personnel administration and time management.
Human Resources Planning : Organization and position planning, personnel development with education and training administration.

57. Advantages Integration
The only real project aim for implementing ERP is reducing data redundancy and redundant data entry. Integrated with all the other operational areas of a company and ensures that the accounting data is always complete and accurate.
Efficiency
Generally, ERP software focuses on integration and efficiency can suffer by implementing ERP. The benefit of integration and cooperation can make up for the loss in personal efficiency.
Accuracy
Provides real-time information, reducing the possibility of redundancy errors. Actual individual transactional can be checked at any time in real-time posting.

58. Disadvantages Expensive
This entails software, hardware, implementation, consultants and training. Or you can hire a programmer or two as an employee and only buy business consulting from an outside source, do all customization and end-user training inside. That can be cost-effective.
Not flexible
It depends on SAP system software. Other software may not be flexible.
Not profitable.
Return on Investment may take too long to be profitable. SAP implementations have a risk of project failure.

59. Exercises
What is MIS?
Give two other approches that usually use in MIS with their schematic diagram?
Besides BAAN IV and SAP, find the other ERP method that usually use in MIS with suitable schematic diagram?

60. END…
Thank You… 
Q & A????